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Completing Business Messages

Completing Business Messages. Three-Step Writing Process. Planning Writing Completing. Moving Past the First Draft. Content, style, tone, and organization Overall readability Mechanics and format. Starting the Revision Process. Content Organization Style Tone.

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Completing Business Messages

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  1. Completing Business Messages Business Communication Today

  2. Three-Step Writing Process • Planning • Writing • Completing Business Communication Today

  3. Moving Past the First Draft • Content, style, tone, and organization • Overall readability • Mechanics and format Business Communication Today

  4. Starting the Revision Process • Content • Organization • Style • Tone Business Communication Today

  5. Reviewing for Readability • Vary sentence length • Keep paragraphs short • Use lists and bullets • Add headings and subheadings Business Communication Today

  6. Editing for Clarity • Break up overly long sentences • Rewrite hedging sentences • Impose parallelism • Correct dangling modifiers Business Communication Today

  7. Editing for Clarity • Reword long noun sequences • Replace camouflaged verbs • Clarify sentence structure • Clarify awkward references • Moderate your enthusiasm Business Communication Today

  8. Focusing on Conciseness • Delete unnecessary words and phrases • Shorten long words and phrases • Eliminate redundancies • Recast “It is/There are” starters Business Communication Today

  9. Revising With Technology • Revision tools • Spell checker • Grammar checker • Thesaurus Business Communication Today

  10. Graphics, Soundand Hypertext • Presentation software • Overhead transparencies • Computerized slide shows • Graphics software • Simple diagrams and charts • Complex graphical designs Business Communication Today

  11. Document Design • Consistency • Balance • Detail • Restraint Business Communication Today

  12. Design Elements • White space • Captions and headings • Margins • Typefaces • Type styles Business Communication Today

  13. Professional Image • Word processing • Desktop publishing • Adding a first-class finish • Managing document style Business Communication Today

  14. Proofreading the Message • Grammar, usage, and punctuation • Spelling errors and typos • Missing material • Design errors • Overall format Business Communication Today

  15. Distributing the Message • Photocopy machines • Print shops • Mail merge • Broadcast faxing • The Internet • Computer disk and CD-ROM Business Communication Today

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