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Portal User Group Meeting

Join us for an informative meeting covering website accessibility, web file manager status, best practices, video upload guidelines, Google Analytics updates, WCMS standards, social media policy, and more.

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Portal User Group Meeting

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  1. Portal User Group Meeting March 9, 2011

  2. Agenda • Introduction • Guest Presentation – Website Accessibility • Michelle Laramie, David Bergmann, Jolene Nemeth from Board of Education and Services for the Blind (BESB) • Reminders and Updates

  3. Website Accessibility Michelle Laramie, David Bergmann, & Jolene Nemeth

  4. Reminders and Updates

  5. WebFile Manager – Status • We are very low on space available for storing files • We are unable to increase storage on our current hardware • We are purchasing equipment needed to connect to SAN Storage

  6. WebFile Manager – Best Practices • Web File Manager should not be used to archive files no longer linked on the site – that should be done on agency network drives • If you remove a link to a file, remember to go and delete the file • Routinely run an orphan file report and remove them from the File Manager (we are still working on getting a functioning orphan report tool)

  7. WebFile Manager – Videos Video Size No bigger than 50 MB Contact PMG for options Don’t ever upload a video that is not from a trusted source Must be Work Related Acceptable Use of State Systems Policy

  8. WebFile Manager – Folders • Review of two methods to upload to folders in the File Manager • Single file upload to a folder • Multiple file upload to a folder

  9. DSF Feature (eAlerts) • Due to the high volume of mail server traffic, it is a strain to the system to process eAlerts during regular business hours • Sent after 5pm unless time sensitive • Use “Specific Date”

  10. USA Search • USA.gov added a new feature • “Add to Bing” – specify pages to have Bing include them in their index and search results within 24 hours

  11. Google Analytics(GA) • Google Analytics is collecting data • All Portal sites • All non-Portal sites on which GA code was placed (Currently 9) • To implement GA on your non-Portal site, email craig.mollison@ct.gov • To view your reports: • Get a Google Analytics account • Fill out this form: http://www.ct.gov/cpi/gaaccountrequest

  12. Google Analytics – Code Change • We noticed not all sites were collecting downloaded files • This was caused by a change in Google Analytics code • GA code was updated on Portal sites as needed • Non-portal site webmasters have been notified to update the code they were originally given

  13. Google Analytics – Training • We held first Training Session on February 9, 2011 • Materials can be found here: http://www.ct.gov/cpi/gatraining1 • If you attended, please fill out the survey which can be found with the materials • Future Training Sessions will be booked as determined by user interest

  14. WCMS Standard • A sub-group of the Application/Web Development Group is meeting to set a Web Content Management System Standard • Releasing an RFI at the end of the month • Would like system administrators to review requirements and provide feedback

  15. Social Media Policy • There is now a listing of all State Social Media Sites on CT.gov (social media registry) http://www.ct.gov/ctsocialmedia • If you have a site not listed, please email pmg@ct.gov with the address • Social Media Policy approved and available on DOIT website • Social Media Guidelines still being developed • Authorization form available if creating a new site • Social Media User Group established

  16. Commissioners on Home Page • All websites should have Commissioner name or equivalent clearly marked on the site • Standard is a graphic on left or right side of template • Photo of Commissioner within the graphic is optional on V1 and V3 templates • Fill out Portal Request for assistance creating and/or placing the graphic

  17. Governor’s Template • Governor’s Office approved an agency version of the new template that is based on the Governor and Lt. Governor sites • Governor’s Office has expressed interest in standardizing it for agencies

  18. Questions & Comments

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