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Blue Quill Community League

Blue Quill Community League. Annual General Meeting October 22, 2009. Introduction. Welcome Presentation Format Board Introduction. 2009 BQCL AGM. The BQCL Mission Statement.

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Blue Quill Community League

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  1. Blue Quill Community League Annual General Meeting October 22, 2009

  2. Introduction Welcome Presentation Format Board Introduction 2009 BQCL AGM

  3. The BQCL Mission Statement The Blue Quill Community League strives to provide a sense of community, and to enhance the quality of life in the greater Blue Quill Community, by providing: facilities for community use; excellent social, recreational and cultural programs; and focussed advocacy efforts. 2009 BQCL AGM

  4. Board Organizational Chart 2009 BQCL AGM

  5. Directors’ Organizations 2009 BQCL AGM

  6. Our Community Where we are located 2009 BQCL AGM

  7. Our Community Our Borders The Community League boundaries will be described as follows: from a point on the Intersection of 119 Street NW and 34 Avenue NW, east along 34 Avenue NW to 111 Street NW, south along 111 Street NW to the intersection point with Blackmud Creek, following Blackmud Creek and then Whitemud Creek in the direction of water flow to an intersection point with the imaginary westerly extension of Saddleback Road to Whitemud Creek, east along the extension to 119 Street NW, north along 119 Street NW to 34 Avenue NW. The boundaries are to follow centre lines of roadways and predominant streambed. 2009 BQCL AGM

  8. Our Community 2009 BQCL AGM

  9. Our Community League Founded in 1979 * Number of Residents: 10,752 Blue Quill: 4,481 Blue Quill Estates: 1,404 Skyrattler: 2,143 Sweet Grass: 2,724 * 2009 City of Edmonton Neighborhood Census (as found on City of Edmonton web site) http://www.edmonton.ca 2009 BQCL AGM

  10. Agenda Call to Order and Declaration of Quorum Approval of 2008 AGM Minutes Old Business Year in Review Approval of 2009/10 Operating Budget Long Range Initiatives New Business: Special Resolution: By-laws, Objectives & Mission Election 2009 BQCL AGM

  11. Agenda • Call to Order and Declaration of Quorum • Approval of 2008 AGM Minutes • Old Business • Year in Review • Approval of 2009/10 Operating Budget • Long Range Initiatives • New Business: • Special Resolution: By-laws, Objectives & Mission • Election 2009 BQCL AGM

  12. Agenda • Call to Order and Declaration of Quorum • Approval of 2008 AGM Minutes • Old Business • Year in Review • Approval of 2009/10 Operating Budget • Long Range Initiatives • New Business: • Special Resolution: By-laws, Objectives & Mission • Election 2009 BQCL AGM

  13. Old Business • Outstanding Upgrades (approved at 2007 AGM) • Tennis Court resurfacing • Volleyball court revitalization • Basketball court resurfacing • Loft Renovation/AV system • Minimal Grant application activity this year. As a result, these upgrades have been postponed 2009 BQCL AGM

  14. Agenda • Call to Order and Declaration of Quorum • Approval of 2008 AGM Minutes • Old Business • Year in Review • Approval of 2008/09 Operating Budget • Long Range Initiatives • New Business: • Special Resolution: By-laws, Objectives & Mission • Election 2009 BQCL AGM

  15. Year in Review – Executive • Let’s get to the Point … • At tonight’s AGM, 7 of 12 board positions need to be filled. 2009 BQCL AGM

  16. Year in Review – Executive • Make no mistake… • The League IS a business • Between revenue and expenses, our cash flow this year was close to $400,000 2009 BQCL AGM

  17. Year in Review – Executive • Started the year with 9 Directors positions filled • Over the course of the year, Directors count dropped to 8 • Number of Directors (quorum) required to introduce and pass motions = 7 • Had to defer motions and hold special meetings, so that motions could be tabled and voted on and minutes approved • At this AGM, there are several positions available. 2009 BQCL AGM

  18. Year in Review – Membership • Director: John Van derVeen • Membership year runs from September 1 to August 31 in alignment with EFCL. The League starts with about 100 members after Fall Registration (Sep) and rises to about 220-250 after Spring Registration (Feb) and during the summer months. Yearly Membership Trends 2009 BQCL AGM

  19. Year in Review – Membership • Director: John Van der Veen • Fees were reduced last year to be in line with most other leagues. • Memberships can now be purchased online from EFCL (www.efcl.org), but service fees will apply. • We encourage you to purchase at registration times. No extra fees are charged. • Volunteer Cheques are now “per user/per program” rather than a single “per membership” fee 2009 BQCL AGM

  20. Year in Review – Facilities • Director: Vacant (Garth Williams) • Interior Improvement Highlights • Camera system installed • Replacement of hall kitchen grill fire suppression system • Replacement of old fire exit lights with low/self-powered LED exit lights • Basement repainted (Thank you Scouts!) 2009 BQCL AGM

  21. Year in Review – Facilities • Director: Vacant (Garth Williams) • Exterior Improvement Highlights • Volunteer Gardener maintained flower beds and bushes! THANK YOU to Wanda Vlahac!! • Exterior lighting replaced with energy efficient, vandal resistant fixtures • New basketball goals (hoops and nets) installed 2009 BQCL AGM

  22. Year in Review – Facilities • Director: Vacant (Garth Williams) • Upcoming Interior Repairs/Upgrades • Mirror replacement in basement & floor trim • Painting • More “Crash bars” (handles) on doors starting to wear out (4 were replaced last year) • Some are close to 30 years old. • Loft Renovation/AV system 2009 BQCL AGM

  23. Year in Review – Facilities • Director: Vacant (Garth Williams) • Upcoming Exterior Repairs • New Tennis nets and wind/sun screens • Auto-closing and locking Tennis Court Gates • Tennis Court resurfacing • Volleyball court revitalization • Basketball court resurfacing & fence repairs BUT… We’ll need funds for these!! 2009 BQCL AGM

  24. Year in Review – Programs • Director: Vacant (Garth Williams) • Playschool • Playschool formed their own society in 2008 • They will be a paying tenant starting April 2011 • All Playschool board positions are filled, with the same teacher returning for a 3rd year! • Current enrolment of 49 children, up from last year (46) • Classes being offered are Mon-Wed. Fri AM & PM for 4 year olds, and Tues – Thurs AM for 3 year olds • Enrolment for 3 and 4 year old classes start in March 2010 2009 BQCL AGM

  25. Year in Review – Programs • Director: Vacant (Garth Williams) • City of Edmonton Programs • Girls & Boys Groups & Shop and Drop programs (8 programs/121 kids) • 2 Big Bin events this year – BIG SUCCESS! • Capital Health Flu Clinic • Not held this year due to H1N1 virus • Beavers/Cubs/Scouts • 42 members between the ages 5-16 running on Mon, Tue, Wed & Thurs evenings in the main hall. • Good working relationship between Scouts Canada and BQCL • Brownies & Girl Guides • Tues & Wed evenings in the loft and basement. 2009 BQCL AGM

  26. Year in Review – Programs • Director: Vacant (Garth Williams) • Scrapbooking events: • Late-night and All Day Crops • Community League Swim • Saturdays from 4-7pm at Confederation Pool. Show your membership card! BQCL Usage stats (showing trend) for 2009 2009 BQCL AGM

  27. Year in Review – Sports • Director: Jessica Smith • Soccer • Indoor - 3 teams • Outdoor - 17 teams • Basketball • No teams (declining enrolment) • Tennis • City Run Programs – good attendance • Martial Arts • No longer being offered 2009 BQCL AGM

  28. Year in Review – Sports • Director: Jessica Smith • We had a GREAT Outdoor Soccer Coordinator this year! Thank you Barb Waldie!! • We need more help this year to make things even better • Coaches and Team Coordinators • Referee Coordinators • Uniform Coordinators • SWEMSA liaison • Please consider volunteering for these or other Sports Coordinator positions! 2009 BQCL AGM

  29. Year in Review – Fundraising • Director: Jennifer Hempsey • Organizing Casino for 2010 • Expected revenue: about $62,000 • Must last until next casino (2 years) • Casino is the single biggest revenue source • We will need volunteers for 2010 Casino! • Other Grant Opportunities • Major Community Facilities Program • Community Facility Enhancement Program • Community Initiatives Program 2009 BQCL AGM

  30. Year in Review – Publicity • Director: Ken Morrison • Worked to identify locations and sources for new fixed signs. 2009 BQCL AGM

  31. Year in Review – Publicity • Director: Ken Morrison • Sign locations 2009 BQCL AGM

  32. Year in Review – Publicity • Director: Ken Morrison • Responsible for monthly Community Views submissions • Changes the signs! 2009 BQCL AGM

  33. Year in Review – Civics • Director: Vacant (Garth Williams) • Century Park • Economic slowdown means that condo towers aren’t going up as quickly as expected. 2009 BQCL AGM

  34. Year in Review – Civics • Director: Vacant (Garth Williams) • South-LRT (S-LRT) Extension • Generally on-schedule • Overhead pedestrian crossings above 111 Street at Century Park LRT station scheduled to be available for public use by end of this month • Century Park Station due to be open in Spring 2010 2009 BQCL AGM

  35. Year in Review – Civics • Director: Vacant (Garth Williams) • South-LRT (S-LRT) Extension • Temporary (gravel lot) Park and Ride will go up at Century Park with a total of 1234 spaces. • A permanent Park and Ride facility for the South LRT is being constructed in Heritage Valley (Ellerslie Road/127 Street) with scheduled completion in 2011. 2009 BQCL AGM

  36. Year in Review – Civics • Director: Vacant (Garth Williams) • South-LRT (S-LRT) Extension Temporary Park and Ride location 2009 BQCL AGM

  37. Year in Review – Civics • Director: Vacant (Garth Williams) • South-LRT (S-LRT) Extension 23 Avenue to Ellerslie Road Highlights • A 4.5 km LRT extension south from Century Park to Ellerslie Road. • An underpass at 23 Avenue. • A bridge across Blackmud Creek. • A bridge over Anthony Henday Drive. • An LRT station, Transit Centre, and Park and Ride facility at Ellerslie Road and 127 Street. • An operations and maintenance facility south of Anthony Henday Drive. 2009 BQCL AGM

  38. Year in Review – Civics • Director: Vacant (Garth Williams) • Other • Saddleback Road repaved from 111 Street to 23 Avenue • Pedestrian walking paths added from 111 Street west across 119 Street to Whitemud Ravine • GREAT WALK if you have not taken it yet! 2009 BQCL AGM

  39. Year in Review – Civics • Director: Vacant (Garth Williams) • First Time Home Buyers Program • Now called First Place Edmonton • www.firstplaceedmonton.com • South Edmonton Pilot location is in Greenview (located in southeast Edmonton east of 62 Street between 38th and 40th Avenue). • Urgency has diminished with housing market “glut” and economic downturn 2009 BQCL AGM

  40. Year in Review – Civics • Director: Vacant (Garth Williams) • First Time Home Buyers Program • Originally, the City specified 2 locations in BQCL for FTHB housing. • Right next to the hall, where the toboggan hill is 2009 BQCL AGM

  41. Year in Review – Civics • Director: Vacant (Garth Williams) • First Time Home Buyers Program • Originally, the City specified 2 locations in BQCL for FTHB housing. • And in Skyrattler (Saddleback Road and 114 St.) 2009 BQCL AGM

  42. Year in Review – Civics • Director: Vacant (Garth Williams) • First Time Home Buyers Program • BUT … EPSB just sent BQCL a letter (Oct 9) indicating that there will only be one surplus school site, on the SW corner of Saddleback Road and 112th Street. BQCL responded, requesting confirmation that the site would NOT be at the site of the toboggan hill. 2009 BQCL AGM

  43. Year in Review – Social • Director: Felice Bassie • 2008-2009 events • Christmas Party • Soccer Wind-up BBQ • League/Sports Registration • Street Hockey Tournament • I’ve Outgrown it Sale • 2nd annual Movie in the Park (signature event) • 2nd Semi-annual BQCL Flea Market (almost sold out) • Many thanks to Felice for serving two (2) terms! Great Job! 2009 BQCL AGM

  44. Year in Review – Social • Director: Felice Bassie • Upcoming 2009-2010 Events • Family Christmas Party – Nov. 21, 2009 • Scrapbooking – Nov. 28 & Dec. 4, 2009 • Games Night • League/Sports Registration • Spring Flea Market – May 22, 2010 • Soccer Wind-up BBQ – June 2010 • 3rd annual Movie in the Park – Sept. 11, 2010 • Fall Flea Market – Nov. 13, 2010 • Family Christmas Party – Nov. 20, 2010 2009 BQCL AGM

  45. Year in Review – Financial Treasurer: Sandra Higgins Financial Statements reviewed by Peterson Walker. 2009 BQCL AGM

  46. Financial Report • Actual vs. Budget 2009 BQCL AGM

  47. Financial Report • Casino funds used 2009 BQCL AGM

  48. Financial Report • R&M Expense 2009 BQCL AGM

  49. Financial Report • R&M Expense 2009 BQCL AGM

  50. Financial Report • Expense Items 2009 BQCL AGM

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