State Home Construction Grant Program

2. State Home Construction Grant Program Introduction History The Grant Process Administrative Notes

3. State Home Construction Grant Program Staff Tom Graves Chief Sanitria McKenzie Program Analyst Kelly Mingle Management Analyst Audrey Daniels Program Support Assistant

4. State Home Construction Grant Program History Between 2000-2007 VA Awarded: $1.975 Billion in construction grants 46 Bed Creation Projects (5,273 Beds) 7 Bed Replacement Projects (1,322 Beds) .Authorized via 38 USC § 8131-8137 Regulated via 38 CFR § 59

5. State Home Construction Grant Program The Grant Process Timeline Pre-Award Award Post-Award Close Out

6. State Home Construction Grant Program Timeline FY 1 Conditional Final Requirements Due 180 Days after SECVA grants conditional approval (varies) Requirements for FY 2 Conditional and Final Approvals Due Funding Letters sent to states FY 2 Priority List signed by SECVA FY 2 Budget Approved (Varies) SECVA must sign all FY 2 packages FY 3 Initial Applications Due FY 3 Priority List Created Sept FY 1 Nov FY 2 Dec FY 2 Feb FY 2 Mar FY 2 15 Apr FY 2 15 Aug FY 2 30 Sept FY 2 Sept FY 2

7. State Home Construction Grant Program Pre-Award Submit initial application on Grants.gov Mail originals to VA Deadline for initial submission is April 15th Submit items A1-A18 by April 15th to be placed on the next FY priority list Submit certification of state matching funds by August 15th to be placed in priority group 1 Resubmit revised budget and request to remain on priority list each year

8. State Home Construction Grant Program Award – Funding Eligibility: Must rank in priority group 1 on priority list Fall in the funding range Will receive a funding or non-funding letter each Fiscal Year from VA May defer to subsequent fiscal years Deferred projects must re-compete for funds in subsequent years

9. State Home Construction Grant Program Award – Conditional Approval Submit items A1 - B5D by June 4th Have 180 calendar days after Secretary signs conditional approval to submit remaining items for a final award

10. State Home Construction Grant Program Award – Final Award Submit items A1 - B7J by August 1st Can only receive funds once have final award Must search Excluded Parties List System (EPLS) using the contractor’s Tax Identification Number (TIN) and send results with the bid tabs Can only adjust line items after award, not total amount

11. State Home Construction Grant Program Post-Award: Establish a direct deposit account with HHS Submit payment request, form SF 271 to VA Request payment in HHS Payment Management System For new bed projects: Once construction is around 70% complete, the VA recognition process should start Cannot receive the final payment until grant close out requirements are met

12. State Home Construction Grant Program Closeout: Submit a request for a final grant program review Generally, VA will request construction photographs Submit the project equipment list Submit evidence the State has complied with the Single Audit Act requirements Submit the Post-Grant Requirements, VA Form 10-0388-13

13. State Home Construction Grant Program Priority List Priority list is made new each year Must submit a request to remain on the priority list and a revised budget each year Life safety projects must have funding

14. State Home Construction Grant Program Administrative Notes Keep all staffon your emails After you submit documents expect an updated check list – if you haven’t heard from us ask for one FAI number, project city, and state must be on all emails and documents No staples PDF everything, mail original signatures, don’t fax

15. State Home Construction Grant Program Tom Graves Thomas.Graves2@va.gov (202)461-6084 Sanitria McKenzie Sanitria.Mckenzie2@va.gov (202)461-6752 Kelly Mingle Kelly.Mingle@va.gov (202)461-6707