Witness fitness

1. Witness fitness The problems: Ways to organize files

2. The situation: • Files • Email messages • Email addresses • Websites

3. Tips to manage your files: • Organize by file types.Make applications easier to find by creating a folder called Program Files on your drive and keeping all your applications there.  • One place for all.Place all documents in the My Documents folder and no where else. • Create folders in My Documents.These are the drawers of your computer’s filing cabinet. • Back up your files regularly.Whether you're copying your files onto another drive or onto tape, it's important to set up and follow a regular back up regimen.

4. Email messages : 1. To organize the messages in a mailbox or folder by categories, such as Status, Size, Date, Subject, Sender or Priority, first open the mailbox you want to sort. 2. The messages automatically sort themselves. 3. To create the mailboxes, use the New command from the File menu, or possibly from the Mailbox menu, depending in your e-mail program. 4. You should see different columns at the top of the mailbox or folder. Click a column to sort the messages by that category.

5. Email addresses: 1. Log into your email account. 2. Click your "contacts" list and wait for them to display. 3. Open up your email program on your computer. 4. Click "contacts" or "address book.“ 5. Hit the email category once to sort email addresses in alphabetical order, and twice to sort it in reverse alphabetical order. Alternatively, you may have to use a drop down menu under a "sort" category and click "email". All email programs will have different ways to accomplish this task, but most are very similar

6. Tips for Organizing Website: 1. Once you have identified the basic materials and text that you would like to include on the site, begin to organize it into "chucks of data" or divide it into categories and subcategories. 2. Think about your audience as you organize your content. Use words and phrases to describe your "content chunks" or categories/subcategories that would make sense to the general public and organize content accordingly. 3. Work from the general to the specific. 4. Putting a site diagram or organizational flow chart together should help to define the overall size and scope of the project and will help you to identify particular content or site areas that will need to developed, edited, or written.