Alternative and Renewable Fuel and Vehicle Technology Program Phase II

1. Alternative and Renewable Fuel and Vehicle Technology Program Phase II Solicitation For Proposals (SFP) California Energy Commission Employment Development Department

2. Introduction Alternative and Renewable Fuel and Vehicle Technology Program Collaborative effort between California Energy Commission (CEC) and Employment Development Department (EDD) SFP is available on the EDD Web site:http://www.edd.ca.gov/Jobs_and_Training/WDSFP_Workforce_Development_Solicitations_for_Proposals.htm

3. Section 1- Overview • Purpose • To transform California's transportation market to a diverse collection of alternative fuels and vehicle technologies that reduce green house gases and California's dependence on petroleum • Support efforts to develop and deploy alternative fuels and vehicle technologies that transform California’s fuel and vehicle types to help attain the state’s climate change goals • Train the work force required to design, construct, install, operate, service, and maintain alternative fueling infrastructure and vehicles

4. Section 1- Overviewcon’t B. Funding Available • Up to $2 million in ARFVTP funds • Maximum Award $500,000 C. Target Population • Upgrade of existing skills • Unemployed • Underemployed • Incumbent workers 4

5. Section 1- Overviewcon’t D. Eligible Applicants • One of two lead agencies: • Local Workforce Investment Board (LWIB) or • Community College District or Local Community College • Required Partners: • LWIB or Community College (whichever is not the lead) • Minimum 1 ARFVTP Employer

6. Section 1- Overviewcon’t • All applicants are required to describe the classroom and hands-on skills training being provided and • Demonstrate how this training is related to the development and deployment of alternative fuels, vehicles or vehicle technologies • Round one Grantees may be eligible for additional funds: • Demonstrate new or unmet training need • Demonstrate successful performance under original grant

7. Section 1- Overviewcon’t E. Allowable Uses of Funds • Grantees must comply with the ARFVTP regulations (Health and Safety Code) • Funds may be used for the following: • Training related to alternative and renewable fuels and clean vehicle technologies • All training must be consistent with ARFVTP Investment Plans • Trainees must have experience in general mechanics prior to being enrolled in ARFVTP

8. Section 1- Overviewcon’t Ineligible Use of Funds • Funds may not be used for the following: • All training related to technologies required for compliance with existing law • Soft skills and workplace readiness training • Curriculum development • Equipment purchases • All training not related to alternative fuels and/or vehicle technology e.g.: • Training related to traditional vehicle technologies (internal combustion engines) • Training related to traditional fuels (diesel & gasoline)

9. Section 1- Overviewcon’t F. Administrative Cost Limits • Limit to 10% of total project budget • See Appendix D G. Length of Project • Performance period will be 20 months

10. Section 2 - Significant Dates

11. Section 3 - ARFVTP Webinar and Questions/Answers Web site • Email questions to CleanEnergySFP@edd.ca.gov • Must be received no later than November 15, 2010. • Answers will be posted, on a flow basis, on the EDD’s Jobs and Training Workforce Development SFP Web site, by 5:00 p.m. on November 22, 2010.

12. Section 4 - Proposal Submission Instructions • Proposal deadline is November 30, 2010 by 3 p.m. Pacific Daylight Savings Time • LATE PROPOSALS WILL NOT BE ACCEPTED • Methods for submittal • Mail • Courier • Hand delivery Note: • EDD will be closed on November 11, 2010, due to State Veterans Day Holiday • No appeal on late proposals

13. Section 5 - Required Proposal Content • Minimum Requirements • Proposals that do not adhere to these requirements will not be scored or considered for funding: • Must use the forms package provided and complete all required forms • Match Requirements • Applicants will be required to demonstrate a dollar-for-dollar cash and/or in-kind match • WIA or non-WIA funds may be used as match • State funds may NOT be included as match • All cash and/or in-kind match must be documented with a letter of commitment verifying the match and attached to the proposal

14. Section 5 - Required Proposal Content con’t C. Bonus Points Requirements • Applicants serving areas not covered in ARFVTP round one may be awarded 3 Bonus Points • Target areas have not previously received ARFVTP training funds • Areas previously covered • Imperial County • Los Angeles County • City of Long Beach • Richmond City • Sacramento County • San Francisco County

15. Section 5 - Required Proposal Content con’t • Application Requirements • Must meet the other requirements listed below • A Penalty will be assessed to proposals that do not adhere to these requirements

16. Section 5 - Required Proposal Content con’t • Other Required Elements • Due to the specific nature of ARFVTP funded training each proposal must include: • Curriculum and course outline for all proposed training • Explanation of how the training is related to the development or deployment of alternative fuels, vehicle(s), or vehicle technologies region • A description of targeted workforce need that will be addressed including industry partners who employ or may employ trainees • Commitment letters must be included for all industry partners who employ or may employ trainees • Explanation of how targeted industry employers were involved in the development of training project and curriculum

17. Section 5 - Required Proposal Content con’t • Must demonstrate that the project will become operational within the first six months of funding • Operational means that enrollment and training must begin within the first six months • If projects have not become operational with in the first six months from the date of award the Energy Commission will conduct a critical program review to determine if funds will be revoked

18. Section 5 - Required Proposal Content con’t F. Proposal Package Instructions Available on EDD’s Web site G. Format and Document Order Checklist to ensure all required documents are included

19. Section 6 - Award and Contracting Process A. Proposal Evaluation and Recommendation for Funding • Proposals read by a team of 3 readers; scores are averaged • Technical Review • Training and curriculum is eligible • Round one applications eligible • Ranked scores and technical review will be primary basis for making recommendations • Recommendations made by Energy Commission and the EDD

20. Section 6 - Award and Contracting Process con’t The scoring value of each section of the SFP: • Concentrate your efforts on the areas with the most points

21. Section 6- Award and Contracting Process con’t B. Notification of Recommendation for Funding • Notice posted to the Web site and in a news release • Successful applicants and unsuccessful applicants will be notified by mail C. Contracting • EDD uses subgrant agreements as the binding contract • Energy Commission Funds (AB 118) - General Provisions and Standards of Conduct see Appendix A • CEC and EDD may request to incorporate changes to original proposal • Contract negotiations in January 2011 • Earliest project start date January 1, 2011 Note: Energy Commission approval of ARFVTP training curriculum is required prior to start of training

22. Section 7 - Appeal Process • May be disqualified for not meeting the minimum requirements and an appeal of that disqualification may be filed • No appeal for not meeting the proposal submission deadline • EDD will mail disqualification letters by December 6, 2010 • Appeals must be received by EDD by 4:00 p.m. on December 13, 2010

23. Section 8 - Administrative and Program Requirements A. Program Requirements • Applicants will be required to participate in semi-annual best practices summits • Share all program material B. Monitoring and Audits • Awardees will be monitored and/or audited by the State • Grantees may be subject to single audit requirements in OMB Circular A-133 C. Record Keeping • Awardees must retain all records pertinent to this contract for three years from the date of final payment of the contract

24. Section 8 - Administrative and Program Requirements con’t D. Reporting • Must report expenditure, participant and outcome data to the state • Job Training Automation System is vehicle for reporting. See Appendix B for hardware and software requirements • Monthly participant and expenditure reports required • Additional data elements and narrative reports may be required. State to issue further guidance once awards have been made

25. Section 8 - Administrative and Program Requirements con’t E. Cash Disbursements • The State has established a system for disbursing cash requests for the Energy Commission AB 118 funds • JTA system will not be used for processing these cash requests • An invoice process with disbursement of cash through State Controller warrants has been developed • The State will make every effort to minimize the time between the request for cash and the receipt of funds • Further guidance will be issued to awardees

26. Section 8 – Administrative and Program Requirements con’t F. Performance Goals • State goals provided as point of reference: G. Closeout • Required 60 days after the completion of the grant • WIAD06-3, WIA Closeout Handbook provides specifics

27. Section 8 - Administrative and Program Requirements H. Compliance • All funds subject to state and federal statutory and regulatory requirements I. Evaluation • The state may conduct a statewide evaluation of the projects • Grantees will be required to participate by providing requested data and information

28. SFP Forms • Cover/Signature Page • Proposal Narrative Form • Project Work Plan • Performance Goals Matrix • Partner Roles, Responsibilities and Resources Chart • Budget Summary Plan • Supplemental Budget (if applicable) • Current ARFVTP Grantee Eligibility (if applicable)

29. Cover/Signature Page • Amount of funding requested • Applicant contact information • Proposal Summary – limited to one page and must contain the following: • Industry of Focus • Targeted Participants Served • Key Partner Highlights • Project Description • Proposed Outcomes

30. Proposal Narrative Form • Limited to 15 Pages • Contains 6 Sections • Statement of Need • Target Group • Planned Approach and Training Curriculum • Performance Goals • Local Partnerships and Leveraged Resources • Budget Summary Narrative and Plan

31. Section I - Statement of Need – 15 points, plus 3 bonus points • Describe the targeted region • Describe the ARFVTP target industry sector • Include employer involvement • Describe employment opportunities & skills gap • Using supported data and analysis • Current and projected employment • Bonus Points • Three bonus points will be awarded if targeting areas not covered by ARFVTP round one funds

32. Section II - Target Group – 10 points • Describe target group characteristics • Paint a picture of who they are including demographics, education, skill level, and workforce challenges • Identify Outreach & Recruitment Methods • Describe how your methods will enable you to reach the targeted population

33. Section III - Planned Approach and Training Curriculum – 35 points • Describe specific types of services and training and who will provide the services and training • Provide a service process flow chart • Identify employer outreach & recruitment methods • Complete chart (included) identifying occupations participants will be trained or employed

34. Section III - Planned Approach and Training Curriculum – 35 points • Describe classroom & hands-on skills training • Include involvement of employers in development of training and curriculum • Attach curriculum & course outline • Describe how service delivery plan will achieve goals and objectives • Complete Project Work Plan (SFP Form 1) • Describe how the project will become operational within six months

35. Section IV - Performance Goals – 10 points • Complete Performance Goals Matrix (SFP Form 2) • Provide a description of how goals will be measured and clarify their impact on target industry and participants

36. Section V - Local Partnerships and Leveraged Resources - 20 points • Describe how lead applicant has successfully formed partnerships with required partners: • Local Workforce Investment Boards • Community Colleges • Minimum one ARFVTP employer • Complete Partners Roles, Responsibilities and Resources Chart (SFP Form 3) • Section 1 – Required Partners • Section 2 – Employers • Section 3 – Other Partners

37. Section V - Local Partnerships and Leveraged Resources - 20 points • Match • Dollar-for-dollar • Cash or In-kind • Complete Columns D-F on SFP Form 3, the Partner Roles, Responsibilities and Resources Chart • Must have commitment letter 37

38. Section VI - Budget Summary Narrative & Plan – 10 points • Complete Budget Summary Plan (SFP Form 4) and Supplemental Budget Form (SFP Form 5) • Provide detailed justification of all items in the Budget Summary Plan • Demonstrate how the program will plan for future sustainability beyond the first year of funding • Complete biannual cumulative plan for expenditures and match

39. Current ARFVTP - Grantee Eligibility • Complete SFP Form 6 • Round one ARFVTP applicants must demonstrate new or unmet needs not addressed in the original ARFVTP grant awarded in October 2009. • Demonstrate successful performance under original ARFVTP grant.

40. Contact Information Janet Neitzel, Manager Solicitations and Grants Unit 916-653-0561 Janet.Neitzel@edd.ca.gov Leticia Ruiz Solicitations and Grant Unit 916-654-9339 Leticia.Ruiz@edd.ca.gov