Productivity in the Palm of Your Hand: How Dietitians Can Enhance Their Practice with PDAs

1. Productivity in the Palm of Your Hand:How Dietitians Can Enhance Their Practice with PDAs

3. RD of the New Millennium?

4. Information We�re bombarded! Need better ways to keep track of it all Articles Formulas Medical Records Manuals Guidelines ETC.

5. Surveys Today�s Dietitian (2003) 30% of RDs use a PDA in their practice 35% are considering buying one ASPEN Yes: 46%, No: 42%, Planning: 12% Preliminary thesis results: RDs in OK Yes: 24%, No: 76% Those who have never tried a PDA said they would use a PDA if� it would save them time: 95% it could reduce errors: 91% if training were available: 83%

6. PDA: A Cool Tool Organizational tool Educational tool Time-Saving tool Counseling/Clinical tool Information Resource

7. PDAs: The Basics Handheld device that stores text-based data and more Runs programs for work or leisure Synchronizes with your PC or Mac You can �beam� info to and from other PDAs (e.g. business card)

8. PDAs: The Evolution Store, receive and transfer data Keep your schedule Electronic textbooks Database managers Take notes Patient/student tracking Patient assessment Excel/Word/PowerPoint

9. How to Enter/Retrieve Data 3 Ways to get info on your PDA: Use a STYLUS to enter data on the screen (letters on the left, numbers on the right) Graffiti Pull up a keyboard you tap Attach a separate keyboard Synchronize with your computer

10. Information Transfer Exchange info via Hotsync: cradle, cable, or infrared Sync addresses, calendar, etc. between the PDA and your PC with Outlook or Palm Desktop You can make changes on your main computer and your PDA; when you synchronize, the latest data get updated

11. Two Operating Systems Palm OS PalmOne (Tungsten, Zire) 5 is the latest version, 6 soon Relatively easy to use More software available

13. Advantages of PDAs Relatively cheap Convenient & easy to use Quick access to information Small & lightweight (6 oz) Boots up instantly Portable Expandable and customizable Backs up to a desktop/laptop Keeps you organized!

14. Disadvantages of PDAs Must replace batteries or charge often Easy to lose Easy to sit on (ALWAYS KEEP THE COVER ON!) May lose data if not backed up Limited data storage capacity (8-128 MB) Software can get $$$ Limited functionality Hot item for thieves Become outdated; must replace

15. What You Can Do With PDAs Use what the PDA comes with: Calendar - schedule and track appointments, reminders, meetings, birthdays, events Address Book - addresses, phone numbers, email addresses, web sites, client info Memos - your own notes, any info you want Calculator To-Do List - prioritize your activities Expenses - track costs (most have) Email - some allow you to send/receive (phone, WiFi, mobile data) Bluetooth - wireless connectivity (print, transfer files, connect to cell phones, etc.)

16. What You Can Do With PDAs Fun Stuff Listen to Tunes - Pocket PCs and some Palm OS devices with MP3 players Play Games - Waste some time Learn - Read an eBook, learn Spanish words, look up how to make a martini View Photos - Keep shots of your kids, dog, vacations, etc. on your PDA Video - Current video player technology is limited (due to processing power, video file size, etc.), but improving

17. Tools for nutrition professionals Food inventory management Client/patient assessment tool (BEE, IBW, TPN, other calculations) Client/patient tracking tool Data Lookup (nutrient composition, TF formulas, drug/nutrient interactions) Reference tool (Guidelines, HIPAA, JCAHO) Companion to larger dietetic systems (e.g. NutriBase, DietBook) Recipes and meal patterns

18. DietBook: Example of using a PDA as a compan-ion to a larger system (for PPC) THE DIETBOOK POCKET PC The DietBook computer program comes equipped as a main base program loaded onto a computer teamed up with additional software for the Pocket PC. The Pocket PC acts as a data collector to the main base program so that data can be collected at the resident�s bedside. The Pocket PC will allow easy updates and do numerous calculations. When ready to chart and print, all data is easily synchronized back to the main base program where a wide variety of reports and charts can be printed with the click of a button. RESIDENT FILE Here is an example of a resident file on the pocket PC. It is identical to the resident file in the main base program of DietBook. While at the patient�s bedside with your Pocket PC, simply enter any data or make changes in the white cells and then synchronize your Pocket PC data back to the DietBook program. All your data will be transferred for you into any relating fieldsTHE DIETBOOK POCKET PC The DietBook computer program comes equipped as a main base program loaded onto a computer teamed up with additional software for the Pocket PC. The Pocket PC acts as a data collector to the main base program so that data can be collected at the resident�s bedside. The Pocket PC will allow easy updates and do numerous calculations. When ready to chart and print, all data is easily synchronized back to the main base program where a wide variety of reports and charts can be printed with the click of a button. RESIDENT FILE Here is an example of a resident file on the pocket PC. It is identical to the resident file in the main base program of DietBook. While at the patient�s bedside with your Pocket PC, simply enter any data or make changes in the white cells and then synchronize your Pocket PC data back to the DietBook program. All your data will be transferred for you into any relating fields

19. What You Can Do With PDAs Use add-on Software (some free w/purchase of PDA): Documents to Go - back up and tote along your important spreadsheets, Word docs, etc. MobileDB -keep databases of important information AvantGo - Read the NYT, health news, joke of the day, Mapquest directions, etc.

24. Calendar / Date Book Set an alarm anytime before an event a birthday or anniversary: 5 days (enough time to get a card!) a conference call: 15 minutes a client meeting: 30 minutes a cake in the oven: Never Burn Again! Customize your view daily, weekly, monthly, other

25. Calendar / Date Book

26. Calendar / Date Book

27. Calendar / Date Book

28. Calendar / Date Book

29. Calendar / Date Book

30. Address Book Store the usual stuff Name Title Company Address Phone & Fax numbers Email addresses Web site Customizable fields

31. Address Book

32. Address Book--A Novel Use Customize! Store patient / client info Name Patient number Room number Dx, meds, diet order Phone & Fax numbers Patient notes

33. Address Book

34. Address Book

35. Address Book

36. Address Book Put your contacts in different categories Allows you to organize your data by group, and view entries one group at a time E.g.: Business contacts Family Friends Church/temple contacts Services (electric, phone, cable) Other (video store, restaurants, etc.)

37. Address Book

38. Memos Take down information on the go Put your memos in different categories E.g. Recipes, Great Ideas, etc. Some PDAs have a notepad where you can write directly on the screen

39. NotePad

40. Memos

41. Memos

42. To-Do List Prioritize your tasks Assign priority numbers 1-5 Display tasks by priority Check them off as you do them (then delete or keep them checked off) Put your tasks in different categories E.g. home projects, work-related, errands, etc.

43. To-Do List

45. Nutrition Programs for the PDA:Who�s the Target Market? Most diet and nutrition related programs are for personal use Allow you to track your weight, calorie and fat intake, etc. Cheap ($0-$50) Won�t help much with clients & patients (unless you can convince them to buy them for themselves!) Several are designed for dietitians in the field; these are a bit more costly ($20-$200) but very useful.

46. How to Choose PDA Software Assess your needs Access pdaRD.com for software lists Download a demo first Make sure you can return the product if defective Customer support Secure ordering

47. We Love FREE Stuff! USDA Database Adobe Acrobat Reader for the Palm Epocrates Mobile DB BMI/BEE calculators MedMath Visit www.cnet.com for more free applications

48. Choosing the Right PDA for You Price ($90 - $650) Cheap ones have old OS Features Expandability (GPS, modem, other hardware like projectors) Wireless technology PDA/cell phone combo Digital camera/PDA combo Voice recorder, multimedia, etc. Memory/resolution/speed

49. Now� A 2-minute break while we set up the PDA Live Demo...