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Surveys of Digital Preservation Practices and Priorities: Findings of the MetaArchive Cooperative

Katherine Skinner, Emory University Gail McMillan, Virginia Tech. Surveys of Digital Preservation Practices and Priorities: Findings of the MetaArchive Cooperative. NDIIPP Annual Partners Meeting June 24, 2009. Two surveys, 158 participants.

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Surveys of Digital Preservation Practices and Priorities: Findings of the MetaArchive Cooperative

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  1. Katherine Skinner, Emory University Gail McMillan, Virginia Tech Surveys of Digital Preservation Practices and Priorities: Findings of the MetaArchive Cooperative NDIIPP Annual Partners Meeting June 24, 2009

  2. Two surveys, 158 participants Central aim: to better understand the terrain of the emergent field of digital curation. • how emergent is it? • what trends are beginning to emerge within it? MetaArchive 2009

  3. Two surveys, 158 participants ETD: • December 2007-April 2008 • Universities and Colleges • 96 Respondents • Five Listservs: • Association of Research Libraries, Association of Southeastern Research Libraries, Council of Graduate Schools, Digital Library Federation, and Electronic Theses and Dissertations MetaArchive 2009

  4. Two surveys, 158 participants Cultural Memory: • March 2009 • Archives, Museums, Libraries, Historical Societies, Government Agencies • 62 Respondents • Three Listservs: • H-Museum, A&A-L (Society of American Archivists), and ERECS-L (Electronic Records Managers) MetaArchive 2009

  5. Survey questions addressed: • Who is collecting digital materials, what are they collecting, and how are they storing these materials? • Who seeks to preserve their digital collections and how do they want to preserve them? • What are the biggest barriers to preservation? • What are the most desired offerings in preservation? MetaArchive 2009

  6. Who is collecting and what are they collecting? Cultural Memory: • 98.4% are collecting • Range: 1 GB-20 TB, average 2 TB • Average Growth: 540 GB/year • Formats/Genres include: text (83%), video (76%), audio (75%), email (47%), databases (48%), websites (41%), and GIS material (36%) + scads more • Repository structures include: home-grown (65%), CONTENTdm (17%), Fedora (9%), DSpace (7%), Access/Excel (6%), plus SRB, Filemaker, and 10 others MetaArchive 2009

  7. Who is collecting and what are they collecting? ETDs: • 80% accept ETDs; 40% only accept ETDs • Range: 22-60 GB, average 41 GB • Average Growth: 4.5 GB/year • Formats/Genres include: images (92%), applications (89%), audio (79%), text (64%), video (52%), and other (15%) • Repository structures include: DSpace (31%), ETD-db (15%), Fedora (5%), Eprints (2%), as well as locally developed solutions (34%) and vendor-based solutions: bepress (6%), DigiTool (6%), ProQuest (6%), and CONTENTdm (6). MetaArchive 2009

  8. Formats (ETD & Cultural Memory) ETD .ppt .qt .tif .xml .wav .png .pdf .mpg .mp3 .aif .avi .doc .gif Cultural Memory Textual documents Databases Still images Video Audio GIS Websites Email Computer games Science data Publications Presentation materials .html .jpg .mov .dwt .xls .csv .zip .mix .snd .tex .txt .midi .exe .jar JP2 .ps MetaArchive 2009

  9. Platforms (ETD & Cultural Mem.) ETDdb Eprints Fedora DSpace Archimede bepress/ Digital Commons CONTENTdm Cybertesis Dias DigiTool DLXS ProQuest MS Access Excel SRB ResCarta Augias-data Cumulus CollectiveAccess Windows Explorer IRODS Filesystem ArchivalWare Filemaker Pro iTunes Documentum Fez Millennium Online Catalog OhioLINK Oracle Sesame VTLS Vital Past Perfect ANCS MINISIS CDs/DVDs In House MetaArchive 2009

  10. Structure (ETD & Cultural Mem) Cultural Memory subject (33%) collection (35%) format (21%) date (10%) department (10%) creator (8%) funder (4%) *some Cultural Memory respondents selected multiple ways ETD All in one directory (28%) Date (26%) Departments, Authors, or Disciplines (26%) Access-level labels (7%) Don’t know (13%) MetaArchive 2009

  11. Who is collecting and what are they collecting? • Variation is the theme • Infrastructures • Data Structures Presents preservation challenges, to be sure! MetaArchive 2009

  12. Who seeks preservation and how do they want to preserve? • Readiness is low • Most institutions are not even backing up • Dearth of preservation plans and policies • Desire is high • Want training • Want independent assessments • Want to manage their own digital preservation solutions MetaArchive 2009

  13. Who seeks preservation and how do they want to preserve? Cultural Memory: • Only 50% back up 100% of their digital holdings • Only 19% report having in-house “expert” knowledge in digital preservation • 79% have NO preservation plan • 55% have NO written policies ETDs: • 95% are engaging SOME backup strategies • 72% have NO preservation plan MetaArchive 2009

  14. Who seeks preservation and how do they want to preserve? Cultural Memory • 83% will develop policies in the next 3 years • 90% cited interest in participating in a community-based digital preservation solution • Only 30% cited interest in third-party vendor offerings, even at a reasonable cost ETDs • 70% have experience with/knowledge of LOCKSS • 92% cited interest in participating in an NDLTD-supported LOCKSS-based EDT archive MetaArchive 2009

  15. Who seeks preservation and how do they want to preserve? • CMO’s engaging actively with the idea of digital preservation • High level of knowledge about community-based approaches to digital preservation • Outsourcing is not the top choice of institutions as they pursue digital preservation; they would rather participate in it themselves MetaArchive 2009

  16. What are the biggest barriers to preservation? • Growth of digital collection • Backups. NOT • File formats • Platforms • Structures. NOT • Lack of documented policies, procedures MetaArchive 2009

  17. What are the threats identified by our survey respondents? MetaArchive 2009

  18. What are the most desired preservation offerings? • Training provided by professional organizations • Independent study/assessment • Local courses in computer or digital technology • Hire staff with digital knowledge experience • Hire consultants • Training provided by vendors MetaArchive 2009

  19. The MetaArchive Cooperative • The most effective preservation strategies incorporate • replication of content • geographically distributed • secure locations • private network of trusted partners MetaArchive 2009

  20. Desirable Preservation Service • Cooperative preservation network • Standards • Training: Best practices, inc. technical • Model policies • Conversion or migration services • Preservation services provided by third party vendors • Access services MetaArchive 2009

  21. Conclusion • Calf-Path Syndrome • Idiosyncratic, ad-hoc data storage structures • Increasingly difficult remediation • MASH: triage • Survey documented narratives • Outreach • Offer help to those adrift in cyberspace • Through collaboration there are cost-effective and strong strategies that can protect cultural memories MetaArchive 2009

  22. Questions? Katherine Skinner katherine.skinner@emory.edu Gail McMillan gailmac@vt.edu MetaArchive 2009

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