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ACCOUNTABILITY PROJECT Operating Efficiency Measures to highlight Best Practice Opportunities

DRAFT. ACCOUNTABILITY PROJECT Operating Efficiency Measures to highlight Best Practice Opportunities Results of CAVP and CAFA Meeting held October 20, 2005. BOARD OF GOVERNORS ACCOUNTABILITY PROJECT. Criteria for Selecting Measures that depict Operating Efficiency.

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ACCOUNTABILITY PROJECT Operating Efficiency Measures to highlight Best Practice Opportunities

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  1. DRAFT ACCOUNTABILITY PROJECT Operating Efficiency Measures to highlight Best Practice Opportunities Results of CAVP and CAFA Meeting held October 20, 2005

  2. BOARD OF GOVERNORS ACCOUNTABILITY PROJECT Criteria for Selecting Measures that depict Operating Efficiency • Useful in improving performance – assist in identifying best practices. • Relevant to the operations - core to our functioning and significant in dollar terms. Pertinent to all universities. • Balanced - array of metrics that depict various aspects of the operation in an objective manner. • Measurable - easy access to the data required to calculate the metric at a minimum yearly. • Consistent - a clear definition of each metric will allow for uniformity across universities.

  3. MANAGEMENT DASHBOARD Facilities Student Services Operating Efficiency Measures Financial Management Sponsored Research

  4. BOARD OF GOVERNORS ACCOUNTABILITY PROJECT Questions to address Student Services • Admissions Admin. Cost / New Applicant • Financial Aid Admin. Cost/ Number of Awards Granted • Housing Operating Cost, net of debt service payment / Bed How cost effectively do we provide core student services? What is the cost of delivering housing services? Operating Efficiency Measures

  5. BOARD OF GOVERNORS ACCOUNTABILITY PROJECT Questions to address Facilities • PO&M Costs/ Sq. Ft. • Student Credit Hours / Total Teaching Classroom Sq. Ft. • Utilized Seats per Section/ Seats per Section How efficiently do we operate our physical space? How productive is our teaching space? What is the utilization of each teaching section? Operating Efficiency Measures

  6. BOARD OF GOVERNORS ACCOUNTABILITY PROJECT Operating Efficiency Measures Questions to address Sponsored Research • Research Expenditure /Research Sq. Ft. • New Award Dollars /Office of Sponsored Research Expenses • Office of Sponsored Research Expenses/ Number of Existing Awards What is the overall productivity of our research space? What is the return generated from our pre-award effort? How much does it cost to administer our research awards?

  7. BOARD OF GOVERNORS ACCOUNTABILITY PROJECT Questions to address Operating Efficiency Measures Financial Management • Average Debt Rate (%) • Gifts & Cash Contributions / Operating Costs for Advancement • Number of Non-Travel Procard Transactions / All Non-Travel Transactions What is our cost of capital? What is the return on investment of our advancement effort? How efficient is our purchasing process?

  8. Operating Efficiency Measures MANAGEMENT DASHBOARD Facilities • PO&M Costs/ Sq. Ft. • Student Credit Hours / Total Teaching Classroom Sq. Ft. • Utilized Seats per Section/ Seats per Section Student Services • Admissions Admin. Cost / New Applicant • Financial Aid Admin. Cost/ Number of Awards Granted • Housing Operating Cost, net of debt service payment / Bed Financial Management • Average Debt Rate (%) • Gifts & Cash Contributions / Operating Costs for Advancement • Number of Non-Travel Procard Transactions / All Non-Travel Transactions Sponsored Research • Research Expenditure /Research Sq. Ft. • New Award Dollars /Office of Sponsored Research Expenses • Office of Sponsored Research Expenses/ Number of Existing Awards

  9. BOARD OF GOVERNORS ACCOUNTABILITY PROJECT QUESTIONS & DISCUSSION NEXT STEPS: • Conceptual Approval by Board of Governors • Further Definition & Refinement of Measures • Other

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