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PRESENTATION TO SELECT COMMITTEE ON APPROPRIATIONS

This presentation discusses the budget allocation and expenditure for the Dinaledi Schools Grant, including analysis of spending patterns and achievements. It also highlights challenges faced and solutions implemented to ensure effective monitoring and achievement of grant goals.

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PRESENTATION TO SELECT COMMITTEE ON APPROPRIATIONS

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  1. PRESENTATION TO SELECT COMMITTEE ON APPROPRIATIONS DATE: TUESDAY, 29th MAY 2012 TIME: 10H00 VENUE: COMMITTEE ROOM S12A, NCOP BUILDING PARLIAMENT CAPE TOWN

  2. dinaledi schools grant

  3. budget and expenditure • Budget Allocation R12,320m • Expenditure R12,320m • % Spend of Total Allocation 100%

  4. expenditure detail

  5. grant outputs and performance indicators 2011/12

  6. grant outputs and performance indicators 2011/12 (continued)

  7. analysis of spending pattern • Late submission of claims by suppliers • Growth of programme not matched by similar growth in administrative capacity – due to cost cutting measures. • Reviewing payment process so as to eradicate bottlenecks • Based on past experience and lessons learnt – the grant will be fully spent at year end.

  8. monitoring capacity • Personnel at District level that monitors operations at school level due to admin capacity constraints • Subject Advisors are utilised for completion of audit sheets for school visits • Principals also complete forms for Grant specifications • Examination of claims to ensure: • Compliance with programme specifications and business plan; • Claims are in line with budget allocations • Claims are for approved schools per the programme

  9. challenges • Non/late submission of claims by suppliers • Suppliers who indicated that they do not have adequate funds after they have secured an Order Number • Suppliers who were hesitant to supply to remote schools despite being given the list of schools before they quoted for the job • Suppliers who were just too slow and did not deliver on time

  10. ACHIEVEMENTS • Although expenditure started to roll out very late, the Department was able to deliver meaningful resources to schools. For example: • 35 full science lab equipment and chemicals, 32 mobile science equipment; 88 schools internet access. • Textbooks (math and physical science) for all grade 10 learners • Over 9 000 study guides to schools • Resources provided were according to the needs analysis as indicated by the schools and were provided accordingly to that which impacts on learner achievement

  11. spending plans • Kindly refer to: • Business Plan 2011/12 • Business Plan 2012/13

  12. technical secondary schools recapitalisation grant

  13. budget and expenditure • Total Allocation Grant R 38 563 • Expenditure R 36 762 • Rollover Request R 1 801 • % Spent 95%

  14. analysis of spending pattern • Late submission of claims by suppliers • Growth of programme not matched by similar growth in administrative capacity – due to cost cutting measures. • Reviewing payment process so as to eradicate bottlenecks • Based on past experience and lessons learnt – the grant will be fully spent at year end.

  15. grant outputs and performance indicators 2011/12 • The recapitalization of technical schools has been achieved through the following processes: • Building or re-designing 15 workshops at technical schools to support the technical subject offerings; • Refurbishing 25 workshops in technical schools to comply with safety laws and to meet minimum industry standards; • Buying and installing new machinery and equipment to 32 workshops consistent with the technical subjects that are offered in 32 technical schools; and • Training and up-skilling 59 teachers at 32 technical schools to acquire new trends, practical skills, • 10 Engineering Graphic and Design Cad Labs fully installed

  16. grant conditions met

  17. monitoring capacity • Joint technical task meetings with Implementing Agents to verify progress on site • Programme Manager with team visit all sites and verify supporting documents that are officially stamped for expenditure • Strict adherence to and interrogation of Business Plan to detect problems early and implement corrective action early • Growth in budget necessitates sourcing additional agents – process in place

  18. challenges • Suppliers not delivering timeously • Standard of work of some Service Providers questionable • Delivery of machinery delayed due to overseas specialised modern equipment • Shortage of equipment for specialised functions at schools • Implementing Agents for Infrastructure had to be changed due to non delivery

  19. achievements • Although expenditure started to roll out very late, the Department was able to deliver meaningful resources to schools. • KZN has performed excellently during the 2011/2012 phase. All targets had been successfully met. The allocation for this phase had been successfully spent

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