Planning for the English Language Proficiency Assessment (ELPA)

1. Planning for the English Language Proficiency Assessment (ELPA) Spring 2007 Administration Teleconference at Wayne RESA January 22, 2007

2. Welcome and Introduction Marilyn Roberts Director, Office of Educational Assessment and Accountability (OEAA) Peyton Manley Measurement Consultant Harcourt Assessment, Inc. (HAI)

3. Welcome and Introduction Questions? E-mail: answers@resa.net Fax: 734-334-1857

4. Welcome and Introduction To download today’s Power Point, go to www.mistreamnet.com

5. Welcome and Introduction To order videotapes or DVDs contact Brenda Hose E-mail: hoseb@resa.net Phone: 734-334-1437

6. Part 1: Introduction to the ELPA • What is the ELPA? • Who takes the ELPA? • How do we determine eligibility for English Language Learner (ELL) services? • How does the ELPA meet federal guidelines as an assessment for ELLs?

7. Part 1: Introduction to the ELPA • What is the ELPA? ELPA is the English Language Proficiency Assessment that is based on Michigan’s English language proficiency standards.

8. Part 1: Introduction to the ELPA • What is the purpose of the ELPA? ELPA is used to determine—on an annual basis—the progress that potential English language learners are making in the acquisition of English language skills.

9. Part 1: Introduction to the ELPA • Who takes the ELPA? • The ELPA is to be given to all Michigan students who are enrolled in grades K-12 and are eligible for ELL services. • All public and charter schools are included, along with private schools (depending on LEA agreements).

10. Part 1: Introduction to the ELPA • How does the ELPA meet federal requirements? Title I requires the annual assessment of all English language learners enrolled in grades K-12 who are eligible to receive services.

11. Part 1: Introduction to the ELPA • Annual Administration at one time • Based on English language proficiency standards adopted by the state • Must include listening, reading, writing, speaking and comprehension

12. Part 1: Introduction to the ELPA • Must include at least 3 federal levels of performance: Basic, Intermediate, and Proficient • ELPA is now used as the official State assessment for Title III reporting • ELPA results will show progress on the attainment of Michigan’s ELP standards

13. Part 1: Introduction to the ELPA Mazin Heiderson ELL Consultant, Curriculum and Instruction Office of School Improvement (OSI)

14. Part 1: Introduction to the ELPA • Identification of Students • Determination of Eligibility • Pre-identification of Students

15. Part 1: Introduction to the ELPA • How are students identified? • The Home Language Survey is given to all new students at the time of enrollment. • If the answer to either question on the Home Language Survey is “yes,” the student’s English language proficiency must be assessed.

16. Part 1: Introduction to the ELPA • What are the questions on the Home Language Survey? • Is your child’s native tongue a language other than English? • Is the primary language used in your child’s home or environment a language other than English?

17. Part 1: Introduction to the ELPA • Starting fall 2007, the ELPA Initial Screening will be used to assist schools in identifying a new student’s eligibility for services.

18. Part 1: Introduction to the ELPA • Local districts and LEAs are completing the process of identifying students for the Spring 2007 ELPA through the online pre-ID process.

19. Part 2: Online Registration of Students Mike Konzman Technical Consultant Office of Educational Assessment and Accountability (OEAA)

20. Part 2: Online Registration of Students ELPA Coordinator Update Pre-Identification of ELLs Ordering Additional Materials Tested Roster Reports

21. ELPA Coordinator Update • Use OEAA Secure Site • Select ELPA – Harcourt • Login to Spectrum • Select Order Management • Select Organization Management • Select View Details • Update ELPA Coordinator Info

22. Use OEAA Secure Site

23. Login to Spectrum

24. Select Order Management

25. Select Organization Management

26. Select View Details

27. Update ELPA Coordinator Info

28. Update ELPA Coordinator Info

29. ELPA Pre-ID Process • SRSD Copy • Pre-identified Student Report • Pre-ID Mass Updates • Mass Demographics Update • Barcode Labels • Tested Roster • Resources

30. SRSD Copy This function allows users to pull up a list of students submitted on their most currently available SRSD file. Make sure to check the date at the top left of the screen to identify the SRSD date being used. Users can then use this to assign students to a current test cycle and to assign students to different building if appropriate.

31. SRSD Copy Step 1 Click on SRSD Copy from the menu at the left. The following screen will be displayed.

32. SRSD Copy Step 2 Select the source grade, ISD, District, Destination Test Cycle and Destination Grade (all required). Once you have selected your search fields, click on the Search button at the top right of the screen. Step 3 A list of students matching your search criteria will be listed below. Once you have selected the students that you wish to assign to the test cycle and or assign to a new school, click on the Submit button.

33. Pre-Identification of Students for Spring The pre-identification of students for the Spring 2007 ELPA came from: • ELPA Fall Initial Screening • Spring 2006 ELPA • Single Record Student Database (SRSD)

34. Pre-Identified Student Report • Click on Pre-Identified Students from the menu at the left • Select ISD, district, school and test period, click the Submit button

35. Pre-ID Mass Updates • The Pre-ID Mass Update screen is an efficient way to change the following information for a group of students: • Unassigning a group of students from the test cycle • Moving a group of students from one building to another within the district

36. Pre-ID Mass Updates – cont’d • Changing the grade level field for a group of students • Assigning test subjects to a group of students

37. Pre-ID Mass Updates – cont’d Select the desired ISD, District, School, Test Cycle and Grade to be updated, then click Search

38. Pre-ID Mass Updates– cont’d This screen will be displayed which provides Update Fields. Select all or a sub-group of students and use any combination of Update Fields, then click Save.

39. Mass Demographics Update You can use the Mass Demographic Update function during the pre-identification process, during testing, or after testing through the end of the Tested Roster period. Click on the Mass Demo Updates to the left on the web page. The following page will be displayed:

40. Mass Demographics Update – cont’d To generate a list of all the students assigned to a given test cycle select your ISD, District, School and the Test Cycle from the drop-down menus. Then click the Search button.

41. Mass Demographics Update – cont’d After performing your search, a new section to the page will appear called Update Fields, followed by the students in your search results. This section is where you will indicate the demographic data you wish to change for the selected group of students.

42. Mass Demographics Update – cont’d Decide first which demographic data you are going to change. For example, to update economically disadvantaged (ED), select the students you want to mark as such by clicking on the checkbox to the left of the student’s name (the first column). Once you have selected all the students, ensure that the ED field in the Update Fields Section is marked ‘Yes’, then click on the Save button and these students will now be marked in the database as ED. You do this for all demographic data listed on the page.

43. Barcode Labels You should print barcode labels for all students that did not come pre-identified. Click Barcode Labels from the menu on the left on the web page.

44. Barcode Labels You should then see this:

45. Barcode Labels – cont’d To generate a list of all the students assigned to the given test cycle, select from the drop down menus the ISD, District, School, Grade and Test cycle. Then click the Search button. Above the list of student names, you have the option to select the number of labels that you want to print for the selected students and also the starting position on the labels.

46. Barcode Labels – cont’d You may use the Select All button to select all of the students listed. When you have selected the students and are ready to print, click the Submit button. Adobe Acrobat will open a new window and display an image of your labels. If everything looks correct, click on the printer icon, which normally is located near the top left corner of the window.

47. Barcode Labels – cont’d On the Printer Dialog window that appears next, ensure the shrink oversized pages or fit to page (depending on your version of Adobe) option is NOT checked. If you have an auto-rotate and center pages option, please make sure that is checked. Click on OK to print.

48. Ordering Additional Materials Additional Orders & Shipment Tracking Button

49. Login to Spectrum

50. Select Order Management