Intermediate Microsoft Word

1. Intermediate Microsoft Word Class 1

2. Using Templates A template determines the basic structure for a document and contains document settings such as fonts, menus, page layout, special formatting, and styles. Templates can get you started on a brochure, letter, memo, or other form.

3. Templates and Wizards • Templates – Prepared forms that allow you to type in missing information. • Wizards – Programs that prompt you to fill in information step by step. To use a template or wizard, go to File, New and find the appropriate tab

4. Activity: Creating a Memo Using Memo Wizard • Click on File, New • Click on the Memos tab • Click on Memo Wizard and click OK

5. Activity: Creating a Memo • Click on Next and follow the prompts to complete the top half of the memo.

6. Activity: Creating a Memo • Click on the bottom half of the memo to type the memo message.

7. Activity: Creating a Memo • Highlight the text to change the font size and style.

8. Activity: Creating a Memo • To save your memo to a floppy disk, click on File, Save As. • Select 3 ½ Floppy (A:) and name your file.

9. Naming Files • Be sure to use key words and dates when naming your files so that you will know what they are a month (or year) later.

10. Naming Files • Good Names: • DiscMemo3-23-01 • WelcomeLtr2001 • LessPlan3-23-01 • Bad Names: • Memo • LWagner • 3-23-01

11. Activity: Creating a Certificate • Open the template, Certificate, on your floppy disk. • Click in the appropriate spaces to add information. • Highlight areas to change text or font styles.

12. Activity: Creating a Certificate • To save your memo to a floppy disk, click on File, Save As. • Select 3 ½ Floppy (A:) and name your file.

13. Intermediate Microsoft Word Class 2

14. Changing Tab Stops • By default, tab stops are set at ½ inch intervals. • You can change tab stops by clicking in the horizontal ruler wherever you want a tab stop to appear. horizontal ruler tab stop

15. Changing Tab Stops • You can move a tab stop by clicking and dragging it to the desired place. You can remove a tab stop by dragging it off the horizontal ruler. • Practice:Create tab stops at 2” and 4”.

16. Using Tabs to Organize a List • You can use tabs to organize a list of information. • Practice: Tab once and type a person’s name. Press tab again and type that person’s phone number. Press Enter to go to the next line. Repeat for 5 names.

17. Using Tables to Organize Information • Tables are great for organizing information into rows and columns. • Practice: Start a New document. Press Enter twice to insert blank lines. • To add a table, click Table, then Insert, then Table.

18. Inserting a Table • Remember: Columns are vertical (or up and down) and Rows are horizontal (or side to side). • Practice: Use arrows to set 3 columns and 5 rows. Then click OK.

19. Entering Information into a Table • Usually, the first row of the table shows the headings for each column. • Practice: Click on the first cell (or box) of the first row and type Student Name as the heading. Click on the next cell to enter the next heading and repeat for the last column.

20. Changing Font Style in a Table Click here to highlight the top row. • You can highlight an entire row by clicking your mouse to the left and outside of the table. • Practice: Click to the left of Student name to highlight the top row. Then click the bold and underline buttons to change the font.

21. Entering Information into a Table • Practice: Fill in the rest of the table using the information given.

22. Changing Row Heights • Practice: Click inside the table. Then click on Table and select Table Properties. • Click on the Row tab and use arrows to Specify height as 0.4” and Row height as Exactly. Click OK.

23. Changing Column Widths • Practice: Highlight columns 2 and 3 by clicking above the table. • Click on Table and select Table Properties. Click on the Column tab and use arrows to change Preferred width to 1”. Click OK.

24. Centering Text in a Table • Practice: With columns 2 and 3 still highlighted, click the Center button.

25. Centering a Table on the Page • Practice: In Table Properties, click on the Table tab and click on Center Alignment. • Click OK.

26. Inserting Additional Rows • Practice:Click in the last row. Click on Table, Insert, and select Rows Below. • Type in another student name and corresponding grades.

27. Sorting Records in a Table • Click in the table. Double-click on the Table menu and select Sort. Make sure Student Name is selected and type is Text. Then click OK. • Note: Students will be ordered by first name, unless you type their last name in first.

28. Practice with Tables • There are many more features to learn when using tables. Explore your options under the Table Menu. • Remember, you can almost always go to Edit, Undo if you make a mistake! another kind of table!

29. Intermediate Microsoft Word Class 3

30. Review Templates and Wizards • Templates – Prepared forms that allow you to type in missing information. • Wizards – Programs that prompt you to fill in information step by step. To use a template or wizard, go to File, New and find the appropriate tab

31. Review Using Tables to Organize Information • Tables are great for organizing information into rows and columns. • To add a table, click Table, then Insert, then Table. • Use selections in Table Menu to change table format.

32. Practice with Tables • Start a New Document. • Insert a few blank lines by pressing Enter two to three times. • Create a table with five columns and three rows. • Complete the table shown at left. • Practice formatting the font styles and alignment.

33. Using Spelling and Language Tools • Microsoft Word 2000 automatically checks spelling and grammar as you type

34. Using Spelling and Language Tools • Words underlined in red indicate words not found in the spell-check dictionary. Uncommon names are often underlined in red.

35. Using Spelling and Language Tools • Words or phrases underlined in green indicate grammatical or typing errors.

36. Using Spelling and Language Tools • You can correct spelling by right-clicking (clicking the right mouse button instead of the left) and selecting the correct spelling.

37. Final Project • Create a memo using Memo Wizard or another Memo Template. • You choose what to write in your memo, but you must include a table in the body of your memo. Final Project

38. Final Project • Ideas for your table include: • Names and addresses • Room number assignments • Student grades • Dates and events • You should change font styles and sizes to make your memo appealing. example