Staff Development and Training for Managers in the German Federal Administration

1. Staff Development and Training for Managers in the German Federal Administration A General Review By Joachim VollmuthV 1.0 - 9/29/2003 STAFF DEVELOPMENT AND TRAINING FOR MANAGERS IN THE GERMAN FEDERAL ADMINISTRATIONMuster Präsentation

2. Instruments of Staff Development • Introduction of New Staff • Staff development planning • Personnel Dialogue • Performance Evaluation • Transparent Selection of Leaders • Training Programmes STAFF DEVELOPMENT AND TRAINING FOR MANAGERS IN THE GERMAN FEDERAL ADMINISTRATION

3. Transparent Selection of Leaders • Increased periods to prove leadership capacity in the Federal Career Regulation • Advertising posts for promotion • Assessment procedure for the promotion in higher career categories; probationary appointment. STAFF DEVELOPMENT AND TRAINING FOR MANAGERS IN THE GERMAN FEDERAL ADMINISTRATION

4. Personnel Dialogue • Diagnosis of the employee’s performance • Analysis of measures for development and promotion of the employee • Agreement on objectives STAFF DEVELOPMENT AND TRAINING FOR MANAGERS IN THE GERMAN FEDERAL ADMINISTRATION

5. Performance Evaluation • Evaluation of past performance • Evaluation of personnel potential, future competencies and suitable uses. STAFF DEVELOPMENT AND TRAINING FOR MANAGERS IN THE GERMAN FEDERAL ADMINISTRATION

6. Evaluation criteria for performance evaluation • Backward performance evaluation: • Work results: quality and usability, quantity of work and meeting deadlines, ratio of “inputs" with regard to output; • Professional knowledge: up-to-date and soundness; • Working method: initiative, representation of working area, service-orientation; • Social competence: readiness to accept responsibility, reliability, behaviour in conflict situations. • Evaluation of competence and future uses: • Capability to comprehend and to make sound judgements • Decision-making capability and capability to assert oneself • Conceptual work • Ability to express orally and in writing • Capacity for leadership tasks • Ability to put up with stress • Organisational skills, etc. STAFF DEVELOPMENT AND TRAINING FOR MANAGERS IN THE GERMAN FEDERAL ADMINISTRATION

7. Introduction of New Staff • Sector-specific introduction / Seminars “Tasks and functioning of federal ministries and agencies” (Orientation phase). • Training programmes “Framework of administrative tasks” / “Economics”, “Public law” / “Budget” / “Management skills” (Interdisciplinary co-operation). • Seminars “Training and team work”, “Leadership and co-operation” (Promotion of “key qualifications”). STAFF DEVELOPMENT AND TRAINING FOR MANAGERS IN THE GERMAN FEDERAL ADMINISTRATION

8. Staff development planning • Promote generalists • Support flexibility • Promote leadership experience STAFF DEVELOPMENT AND TRAINING FOR MANAGERS IN THE GERMAN FEDERAL ADMINISTRATION

9. Training Programmes • Improve the effectiveness of the work • Qualify for higher posts • Provide systematic qualification programmes • Build up on competency frameworks(“key qualifications”) STAFF DEVELOPMENT AND TRAINING FOR MANAGERS IN THE GERMAN FEDERAL ADMINISTRATION

10. Programme of the Federal Academy for Public Administration • Leadership training and training of future managers; • Important cross-cutting functions: personnel, organisation, budget, IT, reporting; • Law making; • International activities, foreign languages; • Competency in European matters. STAFF DEVELOPMENT AND TRAINING FOR MANAGERS IN THE GERMAN FEDERAL ADMINISTRATION

11. Leadership Training at the Federal Level:Four Phase System • 1. Phase: Competency training for future managers Seminars in communication (negotiations, rhetoric),Co-operation, Teamwork • 2. Phase: Qualification for leadership tasks 4-week courses to train future leaders: Knowledge and capabilities for management / Leadership drawing on psychology, organisational theory and social sciences / Analysis of own work and leadership behaviour / Computer based simulation of administrative decisions / Follow-up seminars. • 3. Phase: Development of advanced leadership skills 3-week internship in the private sector / Training to enhance European competence and international co-operation / Follow-up seminars. • 4. Phase:Special knowledge, exchange of experience Forums of directors and presidents / Individual coaching for top and senior positions / Media training STAFF DEVELOPMENT AND TRAINING FOR MANAGERS IN THE GERMAN FEDERAL ADMINISTRATION

12. Leadership Trainingby the Leadership Academy Baden-Württemberg • 15 month course for up to ten participants; organisation: 3 months basic course work / 3 months internship in a private enterprise or in a public agency abroad / 4 month intensive studies. • The participants are granted special leave and are seconded to the Leadership Academy. • Condition to enter: evaluations above-average, time spent in public service: 3-5 years on two posts. • The participants are deemed to be future managers, the average age being 36 years. • Selection of participants: Proposals by superiors or personal application. • Selection through assessment centres, evaluation by senior civil servants. • No legal guarantee for promotion after the leadership training. STAFF DEVELOPMENT AND TRAINING FOR MANAGERS IN THE GERMAN FEDERAL ADMINISTRATION