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Microsoft Project Users Group (MPUG) Chicago

Microsoft Project Users Group (MPUG) Chicago. Edward W. Rosenthal, Sr., MPM, PMP Program Manager. Presentation Overview. Topics/Demos: Graphical MPUG Theme (GMT) Project Central Updates (5min) Taking a Look at Gantts (30min) Ed Rosenthal - Rockwell Electronic Commerce

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Microsoft Project Users Group (MPUG) Chicago

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  1. Microsoft Project Users Group (MPUG) Chicago Edward W. Rosenthal, Sr., MPM, PMP Program Manager

  2. Presentation Overview Topics/Demos: • Graphical MPUG Theme (GMT) • Project Central Updates (5min) • Taking a Look at Gantts (30min) • Ed Rosenthal - Rockwell Electronic Commerce • Using Graphical Formulas (30min) • Elvis Rodriguez - Pcubed • Digital Dashboard (20min) • Dan Carroll - Pcubed

  3. Project Central (updates) • Project Central can assist your organization in the following ways: • Collaboration • General & Administrative Cost • Materials & Equipment • Faster Time to Market Savings • Return on Investment • Project Web cast: http://support.microsoft.com/servicedesks/webcasts/wc020601/wcblurb020601.asp

  4. Project Central (updates) • In a Gartner Research study dated July 2000 rated thirty one project and resource management tools: • Microsoft Project 2000/Central was rated #1 in Ability to Execute • Completeness of Vision - “expanding” • “Microsoft Project has let the traditionally defined project management market from approximately $50 million annually a few years ago to approximately $400 million in 1998 -- as it grows toward a $1 billion market” • Growth is based on the Web-based collaborative features

  5. Project Gantts • Gantt Chart • Graphic display of schedule-related information • Activities / Project elements are listed down the left side of the chart • Dates are across the top • Activity durations are displayed against the X & Y axes • Date-placed on horizontal bars • Named after is developer Henry L. Gantt

  6. Project Gantts • Sometimes called: • Bar Chart showing the Project Schedule • Time Line • Most visible component of the Project Plan • Highly effective when used with a “Phase-Gate” methodology (Concept, Development, Production, etc.) • Show activity start & end dates as well as expected duration • Usually does NOT show dependencies (PERT chart does) • Frequently used in management presentation

  7. Clear Gantts • “An Industry Crisis” written by Jon M. Wickwire, Attorney at Law, Wickwire Gavin • The Return to the Bar Chart... • “we have lost the ability to see what is critical and what is not. The end result is an apparent movement from logic diagrams back to Gantt.”

  8. Clear Gantts • Keeping It Simple • What is to be delivered? • When will it be delivered? • How are we doing? • What are the handoffs?

  9. Why Gantts? • When a Gantt chart is pinned up on bulletin boards, there is acceptance! • A strong method of communication! • First step is building a schedule • Excellent management view of all the work to be done

  10. Project Gantts • “Think ahead. Don't let day-to-day operations drive out planning.” - Rumsfeld’s Rules

  11. Global Decision Phase Process DefinitionDevelopmentVerification Implementation Phase Phase Phase Phase Concept Business Case Initial Planning Market Review Customer Input MRD/SRD Project Plans Design & Development AutoQuote System Test Internal Training Documentation Test Readiness Review Sample Order First Factory Order Field Trials Launch Plans Sales Channels Extranet Web General Release Lessons Learned Field Watch Migration Future FIA EAR FCA CCA/PCA GA Funds In Advance Engineering Appropriation Request Field Configuration Audit Controlled Configuration Audit Production Configuration Audit

  12. Gantt Example

  13. Gantt Example

  14. Summary Successful Projects Just Don’t Happen…They’re Managed!

  15. Graphical Indicators • Tools • Customize • Fields • Graphical Indicators

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