BGSU/PeopleSoft Campus Solutions System

1. BGSU/PeopleSoft Campus Solutions System Course Catalog - August 2008 Go-Live Course Catalog – Go-Live August 4, 2008!

2. Course Catalog – Go-Live August 4, 2008!

3. Introduction Course Catalog – Go-Live August 4, 2008!

4. Project Management Team • Project Directors • Bill Gerwin • Chris Cox • Project Manager • Leslie Wilbourn

5. Student Records Team • Student Records Functional Team • Sue Lau, Functional Team Lead • Laura Waggoner, Functional Team Lead • Sue Tomor, Technical Team Lead • Peggy Johnson, Functional Consultant

6. Agenda • Introduction • Implementation Schedule • Development • Integration Schedule • Business Process Evaluation • System Testing Course Catalog – Go-Live August 4, 2008!

7. Agenda Continued • Training • Change Management • Communication • Go-Live Activities • Executive Summary Course Catalog – Go-Live August 4, 2008!

8. Implementation Schedule Course Catalog – Go-Live August 4, 2008!

9. August 2008 • Academic Structure • Fully Implementing • (Course Catalog Dependant Tables) • Course Catalog • Fully Implementing

10. September 2008 • Campus Community • Bio/Demo Data • People Data • Admissions • Financial Aid • Term Build

11. October 2008 • Student Records • Schedule of Classes

12. Implementation Schedules Continued… • December 2008 • R25 • DARwin • January 2009 • RMS • Student Program/Plan • Term Activation • Residency • Aid Year Activation • ISIR Load 0910

13. Implementation Schedules Continued… • February 2009 • Matriculation • Enrollment • Graduation Application • Rollover Aid • Assign Budgets • Verification System Confirmation • GL Interface • Cashiering • Bursar Holds • Web Payments • Student and Group Post

14. Implementation Schedules Continued… • March 2009 • Auto Packaging • Initial Award Letters • April 2009 • Open Enrollment • Packaging • Alternative Loans • Award Authorizations • Tuition Calculation • Billing • Refunds

15. Implementation Schedules Continued… • May 2009 • HEI Reporting • Loan Disbursements • June 2009 • Matriculation • Grading • Transcripts • Award Authorizations • Tuition Calculation

16. Development Conversions – Interfaces – Reports - Modifications Course Catalog – Go-Live August 4, 2008!

17. Conversions • Academic Structure Tables • CSSCFG to CSSPRD • Course Catalog Dependant • Course Catalog • 15,638 Records • 4,500 Population Size • 99% Confident Level – 1% Margin of Error • Sample Size to Validate = 3,542 • Data Clean Up • Dual Maintenance

18. Interfaces • Academic Structure • None • Course Catalog • None

19. Reports • Academic Structure • Utilizing Delivered Reports • No Custom BGSU Reports • Course Catalog • Utilizing Delivered Reports • No Custom BGSU Reports

20. Customizations • Academic Structure • Translate Values • Course Catalog • None

21. Portal Self-Service • Course Catalog • BGSU MyServices • SIS will continue to provide the data currently displayed on the BGSU Search Course Descriptions • PSCSS Self-Service Course Catalog • Implementation Schedule Pending

22. Integration Course Catalog – Go-Live August 4, 2008!

23. Integration • Human Resources/Payroll • PSHRMS • Financial Management System • PSFMS • No integration points between HRMS, FMS, and the Course Catalog

24. Secondary Systems • SIS • Dual Data Entry • Manual data entry will be required to keep the current SIS course catalog and the PSCSS course catalog synchronized • August 4, 2008, PSCSS is the official system of record for BGSU

25. Business Process Evaluation Course Catalog – Go-Live August 4, 2008!

26. Business Process Evaluation • Documented Current SIS Process • Fit/Gap Session • Fit/Gap Issues Log (Results of Fit/Gap) • Modeling • Fit/Gap Resolutions • Modeling Documentation • Unit Testing

27. System Testing Course Catalog – Go-Live August 4, 2008!

28. Course Catalog – August 2008 • Conversion • Course Catalog • Bio/Demo Data • Admissions • Student Records • Financial Aid • Student Financials

29. Participants • Financial Aid • Tina Coulter • Robbie de Leur • Robin Belleville • Graduate College • Eric Zahnle • Admissions • Christy Boggs • Danielle Schweibert • Amanda Cook • Cecilia Castellano

30. Participants Continued… • Student Financials • Kate Whitmore • Karen Hansen • Rhonda Montague • Student Records • John Clark • Laura Waggoner • Judy Donald (Continuing and Extended Education) • Sue Bigaila • Deb Cunning ham • Nadine Johnson • Vickie Samson • Brenda Sattler • Peggy Johnson

31. Pre Production Testing • The importance of the Pre-Production Test is to walk through only those activities that will be completed the weekend of go-live.

32. Pre Production Testing Continued… • It is important that all of the details are recorded and documented in order to validate that the database, back office, and individuals responsible for maintaining the CSSPRD system are ready.

33. Training Course Catalog – Go-Live August 4, 2008!

34. Training Opportunities • Records and Registration Office • Fit/Gap • Modeling • Power Squad Sessions • Unit Testing • User Validation – Course Catalog Conversion • Course Catalog – August 2008 Integration Test

35. Training Opportunities Continued… • Colleges and Departments • Open Forum • Power Users • Advisory Group • Change Management

36. Change Management Course Catalog – Go-Live August 4, 2008!

37. Change Management • Academic Structure • 60% Refund DateThe date on which the refund policy is based • Course Catalog • Course Catalog Number (4-Digit)

38. Communications Course Catalog – Go-Live August 4, 2008!

39. BG@100 Web Page • Project History • BG@100 Milestones • Monthly Updates • Executive Steering Committee • BG@100 Action Items • BG@100 Information Items • BG@100 Moratorium Items

40. BG@100 Web Page Continued… • BG@100 Project Organization • BG@100 Training • BG@100 Frequently Asked Questions • Glossary of Terms • BG@100 Project Related Documents • BG@100 Communications • Rumor Mill

41. BG@100 Web Page Continued… • CSS Implementation Timeline • CSS Implementation Go-Live Monthly Listing • CSS Advisory Sessions • CSS Implementation Final Scope • CSS Introduction to Campus Solutions • CSS Introduction to Academic Structure • CSS Courses and Classes • Additional CSS Specific Documents

42. Open Forum Meetings • January 11, 2007 316 Bowen Thompson Student Union • February 8, 2007 316 Bowen Thompson Student Union • March 8, 2007 316 Bowen Thompson Student Union • May 10, 2007 315 Bowen Thompson Student Union • June 7, 2007 315 Bowen Thompson Student Union • July 12, 2007 315 Bowen Thompson Student Union • October 11, 2007 315 Bowen Thompson Student Union • November 8, 2007 315 Bowen Thompson Student Union • December 13, 2007 315 Bowen Thompson Student Union

43. Open Forum Meetings Continued… • January 10, 2008 315 Bowen Thompson Student Union • February 14, 2008 315 Bowen Thompson Student Union • March 13, 2008 316 Bowen Thompson Student Union • April 10, 2008 316 Bowen Thompson Student Union • May 8, 2008 315 Bowen Thompson Student Union • June 5, 2008 315 Bowen Thompson Student Union • July 10, 2008 314 Bowen Thompson Student Union • August 7, 2008 315 Bowen Thompson Student Union

44. Strategic Needs Meeting • Wednesday, January 17, 2007 203 Hayes Hall • Wednesday, March 14, 2007 203 Hayes Hall • Wednesday, May 9, 2007 203 Hayes Hall • Wednesday, May 23, 2007 203 Hayes Hall • Wednesday, June 6, 2007 203 Hayes Hall • Wednesday July 18, 2007 203 Hayes Hall • Wednesday August 1, 2007 203 Hayes Hall • Wednesday August 15, 2007 309 Bowen Thompson Student Union

45. Strategic Needs Meeting Continued… • Wednesday August 29, 2007 316 Bowen Thompson Student Union • Tuesday September 11, 2007 203 Hayes Hall • Tuesday September 25, 2007 203 Hayes Hall • Tuesday October 9, 2007 203 Hayes Hall • Tuesday October 23, 2007 203 Hayes Hall • Tuesday November 6, 2007 203 Hayes Hall • Tuesday November 20, 2007 203 Hayes Hall • Tuesday December 4, 2007 203 Hayes Hall

46. Strategic Needs Meeting Continued… • Tuesday December 18, 2007 203 Hayes Hall • Wednesday January 9, 2008 315 Bowen Thompson Student Union • Wednesday January 23, 2008 315 Bowen Thompson Student Union • Wednesday February 6, 2008 315 Bowen Thompson Student Union • Wednesday February 20, 2008 315 Bowen Thompson Student Union • Wednesday March 5, 2008 208 Bowen Thompson Student Union • Wednesday March 19, 2008 315 Bowen Thompson Student Union • Wednesday April 2, 2008 203 Hayes Hall

47. Strategic Needs Meeting Continued… • Wednesday April 16, 2008 315 Bowen Thompson Student Union • Wednesday April 30, 2008 315 Bowen Thompson Student Union • Wednesday May 14, 2008 315 Bowen Thompson Student Union • Wednesday May 28, 2008 315 Bowen Thompson Student Union • Wednesday June 11, 2008 215B Bowen Thompson Student Union • Wednesday June 25, 2008 203 Hayes Hall • Wednesday July 16, 2008 203 Hayes Hall • Wednesday July 30, 2008 315 Bowen Thompson Student Union

48. Town Hall Meeting • With each of the go-live activities, a special Town Hall meeting will be held to specifically discuss with campus the business processes and modules that are being implemented and how it will directly affect the campus. • Location is changing to Olscamp in order to include Firelands

49. Go-Live Activities Course Catalog – Go-Live August 4, 2008!

50. Course Catalog – August 2008 • Thursday, July 31, 2008 9:00pm • SIS Cut-Off • Extract Course Catalog • Friday, August 1, 2008 5:00pm • Course Catalog Conversion • 10 Hours • Saturday, August 2, 2008 9:00am • Functional Validation