A Forum on Comprehensive Community Initiatives How Federal Agencies Can Foster Systems Change

1. Welcome to A Forum on Comprehensive Community Initiatives How Federal Agencies Can Foster Systems Change to Improve the Lives of Youth and Families

2. The Coordinating Council on Juvenile Justice and Delinquency Prevention

3. The Project Recent emphasis in federal support of CCIs  Grantees encouraged to develop partnerships and collaborations Need for federal agencies to better structure CCI support Need also to strengthen, increase fed agency partnering re: CCIs It’s time to professionalize the work around systems change Our focus: Technical assistance, funding, evaluation, and federal partnerships Our goal: Develop a web-based toolkit for federal managers

4. Today we will… • Review drafts of guidelines and questions to be addressed • Contribute resources and tools • Suggest ways to disseminate the toolkit • Get to know colleagues who share an interest in the future of CCIs.

5. Agenda in brief This morning • Small group introductions • Panel conversation • Overview of work done to date • Focus Group #1 Working Lunch – How to disseminate the toolkit This afternoon • Focus Group #2 • Report out • Next steps and closing

6. The teams… • Project Team – crafting and managing the project • Toolkit Team – surveying the field, creating the forum and writing the book • Facilitation Team – working with focus groups to guide discussion • Recording Team – keeping notes of your deliberations

7. Meet your 1st focus group • At your tables introduce yourself by telling the group… • Your name and organization • Your connection to CCIs • What interests you about being part of this Forum

8. The Toolkit Background and Vision

9. What are the draft guidelines based on? • An inventory of CCIs • Discussions with 40 people involved with five CCIs — as funders, site managers, TA providers, and evaluators • An exploration of the literature about CCIs.

10. The Inventory: Criteria for a CCI Required • Broad-based, multi-sector participation • Long-term strategies • Centered on systems change and improved outcomes Optional • Family-centered, strengths-based approach • Community Assessments • Effective use of data

11. Discussions with 40 People Involved with CCIs • 6 sites were selected to represent… • success and struggle • a range of… • federal sponsors • focus areas and target populations • geographic areas • Discussions were informal, exploring the general topics of TA, Funding, Evaluation, and Federal Partnerships

12. Exploration of the literature: Where we looked • Web searches • Recommended publications • Reports and evaluations of CCIs

13. How we made sense of the information we gathered • Grouped comments by topic • Noted emerging themes and concerns • Discussed findings with the Project Team • Crafted guidelines for review

14. A Model for the Toolkit

15. A Web-Based Toolkit: The NIDA model

17. A Web-Based Toolkit: The elements of the NIDA model • A concise set of guidelines or principles • Answers to questions the audience is likely to have in mind • Recommended resources and tools • The findings on which principles and questions are based • A PDF version that can be downloaded

18. A Web-Based Toolkit: The advantages of the NIDA approach • Takes people directly to the heart of the content • Allows readers to go to the questions they most want answers to • Can link to resources and tools • Details are available to those who want them

19. The Table of Contents • The Guidelines – A Quick Glance • Preface • Acknowledgments • Technical Assistance • Funding • Evaluation • Federal Partnerships

20. Technical Assistance Guidelines 1. Start the TA process with a comprehensive assessment, and tailor services to the unique needs of each site. What is a comprehensive assessment for TA needs? What are key areas to examine when conducting a comprehensive assessment? (possible link to sample) Who conducts the comprehensive assessment for TA needs, and how it is done? How do you determine what kinds of TA — and how much — would be helpful to grantees? How do you determine when communities are open to and ready for assistance? 2. Offer sites a wide range of expertise and types of TA, and help them develop a flexible TA plan that can be adjusted over the course of the initiative. What are the elements of an effective TA plan?... [As you scroll down, the page continues in the same format as guideline #1.]

21. The Draft Guidelines A brief overview

22. Technical Assistance Guidelines • Start the TA process with a comprehensive assessment, and tailor services to the unique needs of each site. • Offer sites a wide range of expertise and types of TA, and help them develop a flexible TA plan that can be adjusted over the course of the initiative.  • As part of TA, convene stakeholders to lay the foundation for systems change. • Offer a variety of peer-assistance opportunities as part of a comprehensive TA plan. • When using multiple providers, coordinate TA through a lead provider or funder.   • At the inception of the initiative, use TA to help each site plan for evaluating and sustaining its work.  • Select providers, not just for their subject area expertise, but also for their skill and experience with the unique cultural needs of each site. • Reach out to sites with TA; don't rely solely on help desks or websites.

23. The focus group process: chat, listen, laugh, question, clarify, build…. • Round #1 – remain at your table • Facilitator orients group and guides discussion • Recorder captures your discussion • Review, comment on and add to each guideline and accompanying questions • Summarize your input after each guideline • Add any new ideas • Contribute ideas for tools and resources

24. Over lunch… Debrief Discuss impressions of the morning Disseminating the Toolkit At your table share your thoughts about: Based on your experience with organizational change, how can we ensure that the guidelines become the ‘new way’ of doing business? Use the post-its on your table to jot down your ideas Before starting our afternoon session, stick your ideas on the wall charts

25. This afternoon • Focus Group #2 • Report out • Next steps and closing

26. The afternoon focus group process • Move to your next topic focus group • Introduce yourselves • Review, comment on and add to each guideline and accompanying questions, starting with a review of the 1st focus group’s work • Summarize your input after each guideline • Add any new ideas, starting with a review of the 1st focus group’s work • Contribute ideas for tools and resources

27. Report Out Process: A Gallery Crawl • There are four stations around the room • At four stations, we have posted the charts for each topic area • The facilitator (and a group representative) will remain behind at ‘their’ topic station • Your group will rotate around the room visiting three other topic stations • At each stop the rep will provide a report and you are invited to ask clarifying questions • Jot your comments on the form “Feedback on small-group reports”

28. Next Steps • Forum input will be incorporated into the toolkit • A website will be developed and the toolkit will be available by the end of the year

29. Debrief: Musical Chairs • Sit at a new table to form new group • Take 10-15 minutes to debrief the day • Respond to: • What stood out for you in the day? • What did you learn or reaffirm?

30. THANK YOU for your contributions!