Overview of Fixed Amou nt Grant And 2010-2011 Reimbursement Policies and Procedures

1. Overview of Fixed Amount Grant And 2010-2011 Reimbursement Policies and Procedures

3. Advantages/Disadvantages of Fixed-Amount Grant Advantages: Less financial reporting * OMB Cost Principles do not apply * No tracking of documentation of cost sharing is required * Budgets are not required * Limited, if any, financial reporting to the Corporation is required; the FFR (SF 425) is not required Disadvantage: Grantees can only draw all of the funds awarded if all members enroll and successfully complete the term of service (all Full-Time positions)

4. Requirements that still apply • All requirements and regulations related to the AmeriCorps program still apply • Refer to regulations and grant provisions that describe all requirements which include: • Members must receive a living allowance of at least $11,800 • Members must be provided with health coverage that meets the Corporation’s minimum requirements. • Member documentation related to eligibility and criminal background checks must be confirmed and maintained • Member time-keeping systems must be in place to track member service hours • Appropriate program management and supervision must be provided • Program design is of paramount importance. Performance measure will be carefully scrutinized

5. 2010-2011 Reimbursement Request Due Dates Due Dates Reporting Periods Aug 1 - Sep 30, 2010 01/15/2011 01/15/2011 Oct 1 – Dec 31, 2010 04/15/2011 Jan 1-Mar 31, 2011 Apr 1 - Jun 31, 2011 07/15/2011 10/15/2011 Jul 1 - Sep 30, 2011 01/15/2012 Oct 1 – Dec 31, 2011

6. Things To Know About Stipend Payments • Members can be paid at a daily rate • If a member serves for one hour in one day, the member must be paid for the entire day • CNCS Reimbursement is is based on Recruitment and Retention of a member • If a Member does not complete a full term of service, the reimbursement will be based on a calculation of hours served (Federal Requirement)

7. Important Member Roster Information • Member Roster Information will be verified from Egrants State and National (S&N) Reports. • The Member Roster Report is accessible by Program Coordinators under the Egrants Portal Home. (Go to S&N Reports and select Member Roster Report from the drop down) • If a Member is not listed in Egrants, you will not be reimbursed for that member • All Member Roster information from OnCorps should match Member information in Egrants

8. Quarterly Reimbursement Report – Roster Entry

9. Quarterly Reimbursement Report – Members Days and Hours Served Per Quarter Information for Columns 1(A) and 1(B) should be obtained from OnCorps Timesheets

10. Quarterly Reimbursement Report - Aggregate Report

13. Certification: I certify to the best of my knowledge that this report is correct and that all members hours, contract start and end dates, and weeks served are for purposes set forth and approved in the Grant Award

14. Invoice Documentation Required Member Timesheets - From OnCorps or - Attachment Member Payroll Register - Attachment

15. Any Questions or Comments?