Grant Writing Workshop Michiana , 4/13/2011

1. Grant Writing WorkshopMichiana, 4/13/2011 Diane Golzynski, MDCH

2. Where We’re Going • How to get started • Using your HSIP to its fullest • How to find grants • Examples from the floor • Developing a needs section • Using data to your advantage • Break • Writing SMART objectives • Including writing performance measures/deliverables • Sustainability & Return on Investment • Why someone should consider funding your idea • Wrap Up

3. Show Me The Money! • Defining your idea(s) • What is in your improvement plan? • Utilize your team strengths • Identifying the right funding source • Match your project with grants based on purpose and goals from the funder(s) • Solicited applications vs. unsolicited applications • Both have advantages

4. Current Grant Opportunities • Let’s Move Salad Bars to Schools: http://saladbars2schools.org/ • Do Something Seed Grants: http://www.dosomething.org/grants/seedgrants • Fuel Up To Play 60 • Playful City USA: http://kaboom.org/take_action/playful_city.usa • Shade Structure Grants: http://www.aad.org/ssp/ • Farm to School Grants • Walking School Bus Program Grants • Others? • If you did not bring a grant solicitation with you, please draw one out of our “hat”

5. You found the RFP . . . Now what?? • Read the guidance carefully • Specific components to address should be clear • How will applications be reviewed? • Develop your own checklist of requirements and weight based on scoring guidelines • Outline your idea visually • Have you identified your accomplishments to date? • Keep it to one page so you can post it nearby • What I look for when reviewing grants

6. Let’s Give It A Try • Take a close look at your grant guidance • What is required? • How will it be scored? • Take 10 minutes with your team to develop an outline • We will circulate and help you get started

7. Data, Really? Again? • Use your data to your advantage • Remember – you want to demonstrate need without seeming to be a lost cause • Start big and logically take the reader through to the project level • Pay careful attention to who is offering the grant and carefully consider what data you need • Use maps when reasonable, without over doing it • The HOOK • Tailors the project with the purpose and goals of the funding

8. Sample GIS maps

9. Your Turn • Use the next 10 minutes to make a list of data that you should acquire for the needs portion of your grant application • Report out by 2 teams • Core team and coaches will help provide feedback on strengths and gaps in your list

10. Let’s Take a Break 5 minutes

11. SMART Objectives • Specific – what is the specific task • Measurable – what are the standards or parameters? • Achievable – is the task feasible? • Realistic – are sufficient resources available? • Time-bound – what are the start and end dates?

12. Specific • Clearly specify: • What will be accomplished • Who it will be accomplished for • Where • By when • By how much • Limit to one action verb • More than one verb implies that more than one activity is taking place • The greater the specificity, the greater the measurability

13. Measurable • How will we know if the objective has been achieved? • Objective clearly defines success • “how much” change is expected • Does the objective provide a reference point from which the change in the target population can clearly be measured?

14. Achievable • Is the proposed reasonable? • Time • Resources • Human nature

15. Realistic • Accurately addresses the scope of the problem and programmatic steps that can be implemented within a specific time frame • If doesn’t directly relate to goal – will not help in achieving the goal!

16. Time-Bound • Provide a time frame in which objective will be measured • Helps in planning and evaluation

17. EXAMPLE 1: Increase the number of people in public health who are from minority groups or vulnerable populations. • Not-so-SMART objective 1a: Recruit from historically Black colleges and other minority institutions. • Specific - What is the specific task? • Inform minority students about the field of public health and recruit them to join as professionals.

18. EXAMPLE 1: Increase the number of people in public health who are from minority groups or vulnerable populations. • Not-so-SMART objective 1a: Recruit from historically Black colleges and other minority institutions. • Measurable - What are the standards or parameters? • Number of minority institutions visited; Number of new minority individuals request internships

19. EXAMPLE 1: Increase the number of people in public health who are from minority groups or vulnerable populations. • Not-so-SMART objective 1a: Recruit from historically Black colleges and other minority institutions. • Achievable - Is the task feasible? • Yes? Then how? Relate this back to an action (i.e., when connected to the training initiatives of national partner organizations)

20. EXAMPLE 1: Increase the number of people in public health who are from minority groups or vulnerable populations. • Not-so-SMART objective 1a: Recruit from historically Black colleges and other minority institutions. • Realistic - Are sufficient resources available? • How can this project make this happen? Maybe, it’s through involvement of others due to a lack of funds/time/resources at the local or state level.

21. EXAMPLE 1: Increase the number of people in public health who are from minority groups or vulnerable populations. • Not-so-SMART objective 1a: Recruit from historically Black colleges and other minority institutions. • Time-Bound - What are the start and end dates? • It may be the time period of the grant, or it may be something else but you need to assign it a start/end date (i.e., one year – federal FY 2009)

22. EXAMPLE 1: Increase the number of people in public health who are from minority groups or vulnerable populations. • Not-so-SMART objective 1a: Recruit from historically Black colleges and other minority institutions. • SMART objective 1a: From October 1, 2008 until September 30, 2009, establish 2 different recruitment initiatives at historically Black colleges and other minority institutions that mirror the training initiatives of national partner organizations such as NACCHO and ASTHO.

23. So how SMART are you? • Your turn to identify how to strengthen examples provided • 10 minutes to work in your teams • We will circulate to assist

24. Performance Measures/Deliverables • After writing goals and objectives, still must tell the reader exactly what you will be doing to achieve • Relates back to goals and objectives • Includes data points and evaluation measures • Includes both process and outcome data • Often will include a timeline

25. Why Should Someone Fund YOU? • Walking a fine line – between promising too much and not enough • The “WOW” factor • Remember to think in terms of “Return on Investment”

26. How Sustainable are You? • Using your grant funding samples, develop a list with your team of sustainability ideas • Include your Return on Investment thoughts • 10 minutes • Report out by 2 teams • Core team and coaches will help provide feedback on strengths and gaps in your list

27. Final Thoughts • Read what you have written backwards • Have someone else read your “final” prior to submitting • Submit early • Keep copies for future funding opportunities • Ask for feedback

28. Look How Far We’ve Come • How to get started • Using your HSIP to its fullest • How to find grants • Examples from the floor • Developing a needs section • Using data to your advantage • Break • Writing SMART objectives • Including writing performance measures/deliverables • Sustainability & Return on Investment • Why someone should consider funding your idea

29. Thank you!!