1 / 12

TIME MANAGEMENT

TIME MANAGEMENT. Rob B Briner r.briner@bbk.ac.uk. OUTLINE. Common time management problems What is time management? Time management skill 1: Awareness of time use Time management skill 2: Planning Time management skill 3: Monitoring (implementing and evaluation).

karan
Download Presentation

TIME MANAGEMENT

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. TIME MANAGEMENT Rob B Briner r.briner@bbk.ac.uk

  2. OUTLINE • Common time management problems • What is time management? • Time management skill 1: Awareness of time use • Time management skill 2: Planning • Time management skill 3: Monitoring (implementing and evaluation)

  3. COMMON TIME MANAGEMENT PROBLEMS • High workload • Planning too optimistically • Deadline pressure • Procrastination • Deadlines not met • Others?

  4. Control WHAT IS TIME MANAGEMENT? • Preparation • Planning • Which Activities? • How Much Time? • When? • Implementation • Efficiency • Means • Concentration on Chosen Outcomes • Evaluation • Planned Outcomes? • Duration?

  5. TIME MANAGEMENT SKILL 1: AWARENESS OF TIME USE • What is and is not part of doing a PhD? Can you be clear? • Keep a diary for a day • All activities • 5 minutes intervals • What can be improved? • What do you want to change? • Identify time wasters and decrease • Identify time savers and increase

  6. AWARENSSS OF RHYTHMS • Seasonal, monthly, weekly and daily rhythms • Partly biological and partly social • Morning or evening person? • Do you need to take the rhythm into account? For example, post-lunch dip?

  7. 07:00 08:00 09:00 10:00 11:00 12:00 13:00 14:00 15:00 16:00 17:00 18:00 19:00 20:00 21:00 22:00 23:00 24:00 WHAT IS YOUR DAILY ENERGY CYCLE?

  8. TIME MANAGEMENT SKILL 2: PLANNING • To do lists • Brainstorming • Goals or tasks? • Be specifc and small and managable but not trivial • Prioritize tasks (e.g. ends, means / abc / importance) • Keep it real • Prioritizing – how? • Anchored planning: according to schedules • Contingency planning: plan A, if fails, plan B • Always should have something you can do • Slack: something may occur that disturbes the planning – will there be enough time to deal with any problems?

  9. URGENCY AND IMPORTANCE • The more important at task, the less likely it is urgent, and the more urgent a task the less likely it is important.

  10. PRIORITIZING • Look at everything in your to do list • Organize into • A: essential • B: important • C: optional • Need to make tasks clear and explcit so you can do this • Don’t forget other tasks and commitments outside PhD – include • Take time seriously – a finite resource constantly running out

  11. TIME MANAGEMENT SKILL 3: MONITORING (IMPLEMENTING AND EVALUATION) Controling distracitons • Quiet hour • Email moments • Handling time wasters • Appointments: time limit, structured • Meetings: agenda and leadership • Organized files and desk (?) • Scheduling tools, software, reminders

  12. CONCLUSIONS • Awareness important • Time • Your goals, tasks, objectives • Your behaviour in relation to use of time • Your behaviour in relation to goals • Reducing time-wasters and increasing time-savers • Individual differences and personality

More Related