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October 2013 Sport Club Officers Workshop. Travel & Risk Management. Celebrations!. Share your celebrations! Welcome New Clubs!. Sign-in. Please include name, club, and email address. Today’s Goal.
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October 2013 Sport Club Officers Workshop Travel & Risk Management
Celebrations! • Share your celebrations! • Welcome New Clubs!
Sign-in • Please include name, club, and email address
Today’s Goal • Teach all club officers present how to create your own Risk Management Guide/Emergency Action Plan. • These will be due by the end of this semester. • Goal is to have all of this implemented by the start of next semester (at least one person certified). • Safety/Risk Management Officer are the same thing
Elements of Risk Management • Identification: Identify potential risks associated with activity. • Evaluation: Determine severity and probability of risks and how to handle each. • Treatment: Determine most effective method for managing risks. Either eliminate, limit, or accept the risk. • Implementation: Implement risk management plan! These are endless!
Key • Required: Must be included in every club’s Emergency Action Plan. • Required (If Applicable): Must be included if the policy is applicable to the club. • Club Specific: Each sport club must determine if the club follows the policy. They may be removed or changed.
Required • Participants must turn in a Sport Club Membership Waiver and a Waiver, Release, and Indemnification Agreement form. • Must have one Safety Officer that is CPR and First Aid certified. Must attend every practice and competition. • Upon an injury, Safety Officer must fill out an Incident Report and follow up with Rec Sport Club Staff member. • All clubs must have three officers (President, Treasurer, Risk Manager) • In event of serious accident, clubs will follow their Emergency Action Plan.
Required (If Applicable) • For all high risk sports, include how the club acclimates new members into the activity. • Parkour, Rugby, Cheer, MMA, Equestrian, Ice Hockey, RSSS, others? What conversations are you having with new members?
Club Specific • Include all specific insurance requirements for participation (won’t apply to most clubs). • Include all insurance or safety policies set forth by their national governing body.
Required • At least one CPR and First Aid certified Safety Officer will be present at all practices • First Aid Kit will be on scene and accessible at all times • At least 2 officers will have a fully charged cell phone. Always notify Rec after calling Campus Police/EMS. • Outline a brief emergency action plan for emergencies while practicing, including first responder responsibilities, responsibility of calling Campus police, etc. • At least one Safety officer will be present and have the Emergency Contact List, club emergency contact information, and injury reports at the location.
Required (If Applicable) • Document the location and nearest AED to your practice location. • If practices are off campus, be aware of flash/bang system (outlined in handout for determining lightning risk).
Club Specific • Coaches and officers will encourage members to rest of hydrate. • Include injury prevention prior to practice (stretching, hydration, equipment, etc.) • Ensure area is safe. • Walk the field beforehand.
Required • At least one CPR and First Aid certified Safety Officer will be present at all competitions/events. • First Aid Kit will be on scene and accessible at all times. • Staff Supervisors- First Aid/CPR Certified • EMT’s or Trainers? • As defined by your association/conference. We will assist with scheduling EMT’s, but trainers are the responsibility of the clubs.
Required (If Applicable) • If Athletic Trainer or EMS are present and assigned to the game, they have medical jurisdiction. If not, staff assigned will. • All official competitions must be officiated by a referee that is certified with the league or the sponsoring national governing body. • Include any specific emergency action plans enforced by external facilities used by the club for competitions. • SC Staff will be present at home competitions within 5 miles of campus (or farther if specifically requested).
Required • At least one CPR and First Aid certified Safety Officer will be present at all travel events • While traveling, a First Aid Kit will be available during travel and competitions • A Travel Itinerary MUST be turned into the Sport Club office no later than 5 days prior to travel. If traveling overnight, a Request for Travel form must be submitted. • If this is NOT submitted, clubs will NOT receive travel reimbursement. • The group leader will travel with an Emergency Action Plan, Emergency Contact list, and the emergency contact information for every traveling member. In the event of an emergency, one Safety Officer will be responsible for immediate contact with the Rec Sport Club Assistant Director. • Ensure that all drivers (rental and personal) are insured and licensed drivers. In the event a minor accident occurs: • Report accident to rental vendor or personal insurance company • Obtain a police report • Advise the Sport Club Staff
Required (If Applicable) • When traveling with vehicles, drivers will not drive for more than 4 hours without taking a minimum of 30 minute break. Alternate drivers should be used when available. Second driver with rentals must be at least 21 years of age. When driving between the hours of 12am-3am, drivers will have a 30 minute break every 2 hours. • A safety check on all vehicles is conducted before departing.
Risk Management Officer Checklist • At least one Safety Officer must be present at practices, competitions/events, and during travel • Bring Emergency Contact List to practices, competitions/events, and during travel (will share via GoogleDocs next week). • Must be CPR and First Aid Certified • Upon injury, fill out Incident Report and follow up with Rec Sport Club Staff Member. • Outline a brief emergency action plan • Have First Aid Kit on scene and accessible at all times. • Ensure Travel Itinerary is completed and submitted.
On the road again… • Submitting travel itineraries • Accessing emergency contact list • Knowing responder personnel at other sites • Checking out a First Aid kit
Travel Itineraries • Online form or Word Doc • Available on the Website • Traveling Overnight, also need to submit Rowan ‘Request to Travel’ form, even if not getting reimbursed • Plan Travel in advance, especially if it is complicated
Reimbursements • Will not get reimbursed if you don’t submit itineraries (and request to travel if overnight) • You don’t get reimbursed for gas • Instead you get a per mile reimbursement of $0.56 per mile traveled… BUT this will drain your club’s funds; you can choose to reimburse a certain amount; on reimbursement request, let us know ‘up to $20’ • Don’t purchase anything from companies out of the country • Don’t pay cash!
Booking a bus for travel • Responsibility of Clubs to contact bus companies • This is costly! 3-Hour trip there/back is costing $1200 • Bus Companies: • SGA- 856-256-4540, located in Student Center • McGough- 856-863-2000 • Holcomb- 856-931-3632 • STA- 856-740-1199 • JC Tours- 1-800-952-1747
Accessing Emergency Contact List • Through GoogleDocs • Print and take with you, or have on phone • Will be shared next week • Roster Tab Includes • Player Name • Forms Submitted • Phone/Email • Will be taking Banner ID’s Off • Emergency Name/Contact #
CPR Course • Friday 10/25 1:30-5:30pm, location TBD • Does not cost you a dime • Encourage each club to have someone certified • If you have someone, get someone else! • If you’d like to sign up or sign someone else up, see me after the meeting or have someone email me ASAP. Need name, phone number, name of club. • If you no-show, your club will be charged.
Responding to Injuries • Act within your certifications • Get the proper help there ASAP • Complete an injury report • Consult a doctor when necessary
Emergency Contacts • 911 • Rowan Public Safety- 856-256-4911 • Rec Center- 856-256-4900 • Sport Club Office- 856-256-4900 • Gary Baker’s Cell- 989-954-5146 • Bill Moylan’s Cell- 201-693-5090
Practice/Competition Requests • Practice requests will be taken soon • Turf time greatly reduced • Morning/Afternoon times encouraged • When you are emailed, abide by the deadlines for priority consideration • Start submitting Competition Requests now
ProfPoints Opportunities • Miles for Medals: 5k Run/1-Mile Walk to Support Special Olympics – November 9, 2013 11am ($15 before November 4th. $20 after November 4th) • 1 Point per member (up to 10 members) • Cystic Fibrosis Dance-A-Thon: November 8, 2013 7-10pm ($1 to enter) • 1 Point per member (up to 10 members) • 5 Points for creating a basket to be raffled at event • Anti-Bullying Walk: October 26, 2013 8-11:30 am Upper Deerfield School District • 1 Point per member (up to 10 members) • Members will attend walk and set up an activity for kids. (hula hoop contests, limbo, team building, etc.) • Contact Lisa Sienrukos if interested – sienru56@students.rowan.edu
Odds & Ends • Watch to be a Ref? • Pick up an application at the front desk • Miles for Medals • Saturday November 9th • $15/person; buy a paper medal for $1 • RAH Co-Sponsorship
Questions? • Submit an Emergency Action Plan for your club by the end of the semester. • Sign up for CPR Course. • Turn in waivers and travel itineraries. • Have a fantastic day!
