Building Compliance with the Sustainability Goals of E.O. 13423

1. Building Compliance with the Sustainability Goalsof E.O. 13423 Presentation at:FIMS / Real Estate Workshop By: Nestor T. Folta, PMP The United States Department of Energy Office of Management Office of Engineering and Construction Management June 4, 2008

2. Agenda • Overview of Executive Order 13423 • Sustainability as a Goal of Executive Order 13423 • Compliance Strategy • Performance Measures • Recommended FRPP Data Elements • Portfolio Assessment • Data Reporting for Sustainability • Conclusions

3. Overview of Executive Order 13423 • Executive Order 13423: “Strengthening Federal Environmental, Energy and Transportation Management” • Signed January 24, 2007 • Establishes goals for: • Energy efficiency • Acquisition • Renewable energy • Sustainable buildings • Electronics Stewardship • Fleet Management • Water conservation

4. Goals of Executive Order 13423 • Sustainable Buildings: • “…new construction and major renovation of buildings to comply with Guiding Principles for Federal Leadership in High Performance and Sustainable Buildings set forth in the Federal Leadership in High Performance and Sustainable Buildings Memorandum of Understanding… and 15% of existing Federal capital asset building inventory of the agency incorporates the sustainable practices in the Guiding Principles…by FY15”

5. Sustainable Buildings: Guiding Principles • From: “Guiding Principles for Federal Leadership in High Performance and Sustainable Buildings” • 1. Employ Integrated Design Principles • Integrated Design • Integrated project team in all stages of project planning and delivery • Establish and incorporate performance goals for siting, energy, water, materials and indoor environmental quality • Consider all stages of life to include deconstruction • Commissioning • Employ total building commissioning tailored to the building size and complexity • Designate a commissioning authority, have a plan, verify plan was followed

6. Sustainable Buildings: Guiding Principles • From: “Guiding Principles for Federal Leadership in High Performance and Sustainable Buildings” • 2. Optimize Energy Performance • Energy Efficiency • Establish a whole building performance target and design to reach Energy Star targets; where applicable • Design to reduce energy by 30% versus ASHRAE Std. 90.1-2004 in new buildings • Design to reduce energy by 20% versus ASHRAE Std. 90.1-2004 in major renovations • Measurement and Verification • Install building level meters in new and major renovated buildings to track and continuously optimize performance • Compare performance versus plan • Share results and lessons learned (through High Performance Buildings Database)

7. Sustainable Buildings: Guiding Principles • From: “Guiding Principles for Federal Leadership in High Performance and Sustainable Buildings” • 3. Protect and Conserve Water • Indoor Water • Employ strategies that in aggregate use a minimum of 20% less potable water than baseline • Outdoor Water • Employ strategies to reduce outdoor potable water consumption by a minimum of 50% less than baseline • Employ design and construction strategies that reduce storm water runoff and polluted site water runoff

8. Sustainable Buildings: Guiding Principles • From: “Guiding Principles for Federal Leadership in High Performance and Sustainable Buildings” • 4. Enhance Indoor Environmental Quality • Ventilation and Thermal Comfort • Meet ASHRAE 55-2004; Thermal Environmental Conditions for Human Occupancy (includes humidity control) and ASHRAE 62.1-2004 Ventilation of Acceptable Indoor Air Quality • Moisture control • Prevent moisture flows and condensation to prevent building damage and mold • Day lighting • Achieve day lighting in 75 percent of all spaces occupied for critical visual tasks. Provide lighting control and appropriate glare control. • Use Low Emitting materials – carpet, paint, sealants etc. • Protect Indoor Air Quality during construction • Follow SMACNA Guidelines

9. Sustainable Buildings: Guiding Principles • From: “Guiding Principles for Federal Leadership in High Performance and Sustainable Buildings” • 5. Reduce Environmental Impact of Materials • Recycled content • 10% of project material cost expended on materials with recycled content • Biobased content • Use biobased products from renewable sources and sustainable wood products • Construction Waste • Plan to recycle 50% of construction waste where markets or on-site recycling opportunities exist • Ozone Depleting Compounds • Eliminate use of ozone depleting compounds during and after construction where alternative environmentally friendly products are available

10. Compliance Strategy for Sustainable Buildings and Guiding Principles • Transformational Energy Action Management (TEAM) Initiative • High Performance Sustainable Building Working Group (HPSBWG) • Secretary's Memorandum of 29 Feb 2008, DOE Federal Leadership in HPSB • Implementation Plan • DOE O 413.3A Program and Project Management for the Acquisition of Capital Assets • DOE G 413.3-6 High Performance & Sustainable Buildings • DOE Order 430.2B Departmental Energy, Utilities, and Transportation Management • DOE O 450.1 Chg 1 Environmental Protection Program

11. Secretary’s TEAM Initiative • The Secretary expects DOE to be a Leader in compliance with the Executive Order as well as the Energy Policy Act of 2005 • Established the Transformational Energy Action management (TEAM) initiative • TEAM is Chaired by the Assistant Secretary for Energy Efficiency and Renewable Energy (EE/RE) • TEAM is the integrator of all energy reduction and sustainability initiatives

12. High Performance Sustainable Buildings Working Group (WPSBWG) • Chartered to support the TEAM with respect to generating a strategy for compliance with the sustainable buildings goals of the E.O • Chaired by Energy Efficiency/Renewable Energy • Alignment and linkage to DOE TEAM and Interagency Working Group • Key Membership: • NNSA and DOE real property owning programs • Federal Energy Management program • Office of Engineering and Construction Management • Linkage to Senior Real Property Officers and Federal Real Property Council • Office of Health Safety and Security • Office of General Council

13. Compliance Strategy for Sustainable Buildings and Guiding Principles • Strategy falls under two areas: • New buildings / major renovations and; • Guiding principles easier to apply to and clearly written with a consideration to new buildings • DOE Order discusses goal of green construction • Compliance with E.O. satisfied by application of recognized green building standard (e.g. LEED Gold) • Existing buildings are more challenging

14. Compliance Strategy for Sustainable Buildings and Guiding Principles • Challenge of Existing Buildings • Calculation of 15% portfolio compliance • Portfolio make-up (operational status, excess year, type of building, new assets on line) • Decided on: Calculation of contribution by square footage • Applicability of Guiding Principles • Integrated design would not apply nor would construction waste recovery but commissioning would • Energy consumption • Industry benchmarks for existing buildings not as mature as those for new buildings • Meaningful baselines and targets must be established • Budget implications of the 15% by FY15 goal

15. Total Number of DOE Buildings Subtract Shutdown Subtract Excess by FY15 Subtract Less Than 1,000 SF TOTAL Sustainable Buildings Example: Applicability to Existing Portfolio 10,303 123,037,709 SF 791 15,492,251 SF 438 2,748,370 SF 607 167,808 SF 8,467 104,629,280 SF About 8,467 buildings with 104,629,280 SF make up the universe of buildings that are considered in the 15% portfolio goal. The remaining 1,836 assets are excluded.

16. New Construction • The High Performance and Sustainable Buildings Guiding Principles (HPSB GP) have been matched with the LEED® New Construction (NC) credits. • The LEED® credits that relate to the HPSB Guiding Principles are highlighted. Achieving all of the HPSB GP related credits will result in a potential LEED®Certified rating. • Additional credits must be achieved to achieve LEED® GOLD. LEED-NC has established credit scoring system and technical criteria

17. New Construction Guiding Principles: 27 LEED®Credits 5 Prerequisites DOE requires LEED® Gold as minimum

18. Existing Building Portfolio • Incorporate the HPSB Guiding Principles to ensure that at least fifteen percent (15%) of existing DOE capital asset building inventory (by square feet) comply with the Guiding Principles by the end of Fiscal Year 2015. • DOE Secretary Memo Directive • DOE Order 430.2B Departmental Energy, Utilities, and Transportation Management

19. HPSB Assessment • An evaluation of a building to determine its sustainable performance as it relates to meeting theGuiding Principles for Federal Leadership in High Performance and Sustainable Buildings • Assessment is required to document HPSB performance. • Can combine with Energy Act requirement to perform energy and water evaluations, and benchmarking.

20. HPSB Assessment • Assessment: a combination of a visual inspection and measurements to determine performance levels. The assessment determines building performance by utilizing a set of standards to identify: • Site characteristics • Water efficiency • Energy savings • identify energy savings in terms of percent reduction or • calculate an Energy Star rating (benchmarking) • Materials and Resources, and • Indoor Environmental Quality • Critical to assign responsibility and accountability to this process • Quality control and quality assurance is important

21. HPSB Assessment Process Project Team • Site Manager • Facility Energy Manager • LEED AP (or equiv) • Construction or Operations Manager • Third party Pre - Planning • Existing Certified Buildings • Quick Targeting of existing building performance—LEED EB, • Current and past bills, polices, recent audits, ESCO contracts Documentation • Visual inspection, pictures, policies and calculations • Assessment verification form and Templates • Maintain documentation on site Annual Assessment

22. Existing Buildings Checklist and Compliance • Created assessment tool to facilitate & document compliance procedure • DOE has modified the LEED® Existing Building (EB) –project checklist to serve as an assessment tool to match LEED credits to the corresponding Guiding Principles. • The LEED® project checklist is a “planning and assessment tool” to identify measures for buildings. • Created Summary Checklist to track Compliance.

23. DOE HPSB Assessment Tool (Excel base model)

24. DOE HPSB Assessment Tool (Excel base model)

25. HPSB Compliance Strategy Step 1: Assessors should first utilize the Tab: Existing Buildings Checklist to take a quick inventory of where the building stands in terms of meeting overall sustainable building practices.

26. Crosswalk of Guiding Principles to Recognized Assessment Standard • The “yellow” rows identify measures that correspond to the HPSB Guiding Principles. • The first column identifies achievable credits. • The second is used can identify potential credits. • These are credits in which more research may be required. • The third column is (no) for those credits that are identified as non-applicable. • The checklist has a column on the right side of the checklist that identifies all HPSB Guiding Principles and prerequisites that have been met. • By checking each box the total percent of HPSB Guiding Principles achieved is tabulated.

27. Existing Building Assessment Input Screen

28. Energy Star Portfolio Manager Tab

29. Commissioning Tab

30. Assessment Quick Wins • Declare victory on currently certified buildings • Consider buildings that are newer (less than 10 years old) or may have energy efficiency projects underway that will help provide the necessary data for the Assessment. • Some documents or resources we find useful: • Past and current building and grounds plans/blueprints • Past and current energy/water bills; metered buildings • Energy Star rating – Portfolio Manager benchmark • Sustainability plans or policies in effect • Waste/recycling service provider contracts and bills • Operation and maintenance manuals for heating and cooling systems • inventory lists • Purchasing procedures

31. Recommended FRPP Data Elements • Consistent with FRPC’s concept of setting the overall goal and measuring compliance at the constructed asset level… • DOE recommended a 25th and 26th data element be added to the FRPP to support “Sustainability” • 25th Data Element – “Applicability of Executive Order to Asset” (Yes/No/Not Assessed) • 26th Data Element – “Meets Sustainability Goals of the Executive Order” (Yes/No) FRPP Building Level Data • Building Analyzed Against LEED-EB • Building Meets Guiding Principles • LEED Certification Level Achieved • Current Point Total • Anticipated Year to Reach HPSB Sites

32. Performance Measures for Sustainability(Aligns with DOE Management Processes) Percent Buildings Assessed (PBA) % SF Meeting Guiding Principles (Sustainability Index) LEED EB Average Points Per Program (EBAP) Planned Year To Reach 15% HPSB By Program (PYRP) • PBA • PGP • EBAP • PYR Headquarters Strategic Goals Quarterly or Annual Measurement Expectations & Outcomes • % Site Analyzed Against LEED-EB • % SF Meeting Guiding Principles By Site • LEED Certification Levels Achieved By Site • Average Point By Site • Anticipated Year to Reach 15% HPSB Programs Measurable Results Quality Assurance Parameters & Expectations Continuous Measurement • Building Analyzed Against LEED-EB • Building Meets Guiding Principles • LEED Certification Level Achieved • Current Point Total • Anticipated Year to Reach HPSB Sites Tactical Management The same data used at the building level for decision-making rolls up to the site, program and headquarters level. Various Building Level Information Maintained At The Site

33. HPSB Data Reporting • Assessment results captured at the building level & aggregated to site and program results • Assessment data (calculations, spreadsheets and similar information) shall be maintained by the site along with all supporting documentation • There will be an internal audit process • Results inputted in the Department’s Facilities Information Management System (FIMS)

34. Data Reporting for Sustainability Default for old or assets that will not meet goal Black Box – User Inputted Data Blue Box – Internal System Process

35. HPSB Summary EO 13423, MOU and its 5 Guiding Principles (GPs): • Employ Integrated Design Principles • Optimize Energy Performance • Protect and Conserve Water • Reduce Environmental Impact of Materials • Enhance Indoor Environmental Quality Secretary’s Memo of Feb 29, 2008 • New Construction/Major Renovation – LEED Gold • New leased space include a preference for LEED Gold • Existing Buildings – 15% of inventory apply GPs by 2015 (owned & leased) • Progress tracked in FIMS • Implementation documented in TYSPs TEAM / HPSB Working Group (EE Chair) • Assessment Tool • Reports % of GP’s achieved in existing buildings • Uses modified LEED® Existing Building (EB) project checklist to match LEED credits to the corresponding GPs • Program Offices to issue direction to Sites for assessments

36. Conclusions Sustainability is here to stay