NG9-1-1 Initiative Action Team

1. NG9-1-1 Initiative Action Team Conference Call #1 July 12, 2011 www.vita.virginia.gov 1

2. Agenda for Today’s Call • Welcome and Introductions • IAT Purpose and Outcomes • Present and Discuss IAT Charter • Determine Meeting Schedule • Work Group Assignments • Identify Tasks and Action Items for Upcoming Weeks • Adjourn

3. Members of NG9-1-1 IAT • Carol Adams (Region 7) • Donna Brown (NG9-1-1 pilot participant, Region 6) • Mike Crockett (Region 6) • Mark Cvetnich (Region 4, NG9-1-1 pilot participant) • Jim Davis (NENA rep, Region 6) • Melissa Foster (Region 3) • Tom Hanson (Medium PSAP, Region 3) • Denise Mars (Region 1) • Micah Meadows (Region 2) • Athena Plummer (Region 5, APCO rep, Large PSAP) • Bobby Wingfield (Small PSAP)

4. IAT Purpose and Outcomes • Develop a vision and implementation strategy for a deployable statewide NG9-1-1 solution • Leverage lessons learned from existing pilots • Identify current resources and obstacles • Gap analysis • Sustainable model • Present final IAT document at January 2012 meeting of 9-1-1 Services Board • Legislative changes • Regulatory impediments • Governance issues • State-level coordination • Funding • Infrastructure needs • Confidentiality/liability

5. IAT Charter/Meeting Schedule • The purpose of the charter is to keep IAT members and staff focused on what we want to accomplish • First order of business is consensus among IAT members as to the validity of the charter itself • Additions • Deletions • Other modifications • Current draft of charter recommends a bi-monthly meeting schedule • Is this an appropriate meeting schedule? • If so, suggest conference calls be held on the first and third week of every month • Duration of calls limited to one-hour • Other deliverables than those listed? • Final version of charter will be posted to the ISP website • IAT will have its own webpage

6. Work Group Assignments • Small groups, comprised of 2 -3 IAT members, will develop status reports on components and provide update on regular IAT calls • Legislative changes (Aug –first call) • Regulatory impediments (Aug – second call) • Governance issues (Sept – first call) • State-level coordination (Sept – second call) • Funding (Oct – first call) • Infrastructure needs (Oct – second call) • Confidentiality/liability (Nov – first call) • Template needed for consistent format • (Strengths, weaknesses, opportunities, threats) • Staff will integrate status reports into larger document and coordinate other deliverables • White paper on how states are planning for NG9-1-1 (Governance Issues) • White paper on lessons learned from regional pilots (Technical framework) • Initial Funding Model: • Appropriateness of current funding methodology for NG9-1-1 • Analysis of legacy and NG9-1-1 recurring costs and recommendations for PSAP Grant Program

7. Tasks/Action Items • Complete assignment of IAT members to smaller work groups • Create template for status report • Provide summary of today’s meeting to IAT members • Stand up separate web page for NG9-1-1 IAT on ISP website and post final version of IAT charter • Other tasks and action items