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SREB Regional Compact and “Sloan Semester” (What the heck does this have to do with data?)

SREB Regional Compact and “Sloan Semester” (What the heck does this have to do with data?). 2006 SHEEO/NCES Network Conference and IPEDS Workshop May 9, 2006. Your luncheon bromide…. And a respite from data discussions…. Joe Marks at his desk preparing the Fact Book. Our state data

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SREB Regional Compact and “Sloan Semester” (What the heck does this have to do with data?)

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  1. SREB Regional Compact and “Sloan Semester” (What the heck does this have to do with data?) 2006 SHEEO/NCES Network Conference and IPEDS Workshop May 9, 2006

  2. Your luncheon bromide… And a respite from data discussions… Joe Marks at his desk preparing the Fact Book Our state data partners getting Joe's latest request...

  3. Remarks Today • A bit about SREB • Electronic Campus • Online learning – a path to expanding access to higher education • “VESA” • “Sloan Semester” • Your questions…

  4. Southern Regional Education Board • U.S.’s first interstate compact (one of four) • 16 member states • Governor and four legislative and educational leaders serve on the Board • “Connection” to Policymakers • Pre-k – 16, 20 or 21 (take your pick) • Initiatives designed to share resources and increase access to higher education • Promote educational standards and the economic growth of the region • Policy, Standards and Data

  5. SREB States 16 member states

  6. Electronic CampusBasic Concept • Utilize the “connectedness” of SREB and the existing and developing strengths of our region’s colleges and universities to: • Establish a regional “marketplace” • Create opportunities • Reduce barriers to learning (policy barriers—DLPL) • Increase access

  7. Electronic CampusToday • Some 300 colleges and universities from all 16 SREB states (public and private) • More than 15,000 credit courses • Nearly 600 degree programs • Specialized Programs including • ACM/EC • Nursing Educator Project

  8. www.electroniccampus.org

  9. www.theteachercenter.org

  10. Creating a full-service regional learning portal(a work in progress)

  11. The Electronic CampusCreating… • A regional lifelong learning portal • An integrated suite of hosted Internet-based services that provide • real-time information about & direct access to learning opportunities from colleges & universities • a full array of online learner services • A full-service “portal” focused on the adult learner and e-learner, with specialized services not readily available or accessible (value-added proposition)

  12. “Learning Passport” • Agreement among participating institutions to establish criteria & protocol for enrollment without formal admission • online alternative to admission process & application • streamlines “back office” operations for institutions • provides “rapid enrollment,” especially for e-learning • “VESA” (Visiting Electronic Student Authorization) launched in Fall, 2005 and used in Sloan Semester

  13. Visiting Electronic Student Authorization“VESA” • Used (successfully) in Sloan Semester • Students completed it online • Auto-populated from student data • Students requested courses from catalog • SREB received VESA then pushed it to institutions where student record was established and student registered • Why not other student populations? • Teachers, other credentialed individuals seeking “just-in-time” learning

  14. Putting It All Together: Demonstrating that e-Learning Can Really Deliver on the Promise… SLOAN SEMESTER

  15. SLOAN SEMESTER Building an Academic "Bridge" Through On-Line Learning

  16. SLOAN SEMESTER

  17. SLOAN SEMESTER -- Basics • Sloan Foundation funding • Donation of $1.1M to provide online education for students impacted by Katrina and Rita • Stipends paid to institutions ($2500 max) • Courses free to students • Sloan Semester Courses • Must start on or after October 10 and conclude by first week of January • Must accept Visiting Electronic Student Authorization (VESA) application

  18. SLOAN SEMESTER -- Guiding Principles • First and foremost, this is for students • make process as easy as possible • if we err, it will be on the side of the student • Creating a “bridge” for students from their home institution back to their home institution for the spring term • While there are difficult provisions that will require suspension of normal operating procedures, these are part of the “donation” to make this happen

  19. EVOLUTION OF SLOAN SEMESTER • August 29 – Katrina Hits Gulf Coast • August 30 – Levees fail in New Orleans • August 31 – Sloan Semester evolves • 7:31a – e-mail from Burks Oakley, Sloan C desire to respond using e-learning • 8:45a – conference call with Sloan C defines basic concept of “bridge” • 10:02a– draft proposal to Sloan Foundation • September 1 – email invitation to Sloan C and SREB Electronic Campus institutions to gauge interest in “Sloan Semester”

  20. EVOLUTION OF SLOAN SEMESTER • September 2 • 10:00a – SloanSemester.org site is activated • 3:45p – “Green light” that Sloan Foundation Executive Committee approves proposal • Provider listserv created • September 3 • “Rules” for participation defined • Site goes live • 60 institutions express interest in joining • 3 students register on site

  21. EVOLUTION OF SLOAN SEMESTER • September 9 – Ceased allowing new providers to join; over 200 providers have signed up • September 11 – Providers begin entering courses in website • September 12 – Academic Advisor Coordinator hired • September 13 – Financial aid consultants on-board (Texas Guaranteed Student Loan Corporation) • 800+ students have signed up on website, 380+ courses in database • September 15 – Catalog goes live with 1000+ courses • September 19 – Students begin registering

  22. EVOLUTION OF SLOAN SEMESTER 21 days after Katrina struck the Gulf Coast, an entire online “institution” had been established with a full complement of courses, online application and registration services, advising for courses and financial aid and students were registering for classes…through Sloan-C and SREB

  23. www.SloanSemester.org

  24. SLOAN SEMESTER -- "Back Office" • Courses hosted on the SREB Electronic Campus site in a special section for Sloan Semester.  • Institutions used a "back office" interface to input their course information • VESA application auto-populated from student profile information.  It includes information institutions need to create a student file in SIS. • SREB worked directly with states and institutions to verify the student is from an impacted institution. • Students indicated the courses of interest on the VESA and requests were forwarded to the institutions offering the courses.  Institutions then registered the students.

  25. SLOAN SEMESTER NUMBERS • 1,322 courses from 158 institutions in 38 states • 1,736 VESA applications processed • 4,256 course “seat” requests • 2,900 enrollments at census • 5,400 enrollments by “native” students

  26. SLOAN SEMESTER -- ROI $750k in Stipends = $3.1m Tuition and Fees (non-monetary considerations may be even more valuable)

  27. SLOAN SEMESTER -- A "Do-Over" • Communications!!! • Institutional (impacted) buy-in • Cover book costs—a few hundred dollars could have made a difference • Students are students, they registered, dropped and added, and dropped and added… • Student loads were too heavy

  28. SLOAN SEMESTER -- Lessons Learned • We have a compassionate, concerned and caring academic community • When we want to get something done, we can…and quickly • Many barriers can be removed when there is a will (can we make this happen without a crisis?) • Online learning works!!! (But we knew this already…at least some of us did)

  29. SLOAN SEMESTER -- Lessons Learned • We must develop academic emergency plans, not just facility plans • Re-establishing institutional web site is critical—have a back-up plan • Student continuation plans—online learning should be a key component • Policies should be “accommodating” • Tuition and fees • Credit transfer/recognition

  30. A Closing Comment... “It is hard for me to imagine what some of them are coping with, having nothing left except the clothes on their backs and what little they could take with them when the waters rose to devastate everything in their environment. I have great respect for each and every one of them, and for those who are pitching in to make their lives a little better.” Commenting on his “Katrina Students” Jim Gustafson Professor of Philosophy Mass Colleges Online

  31. THANK YOU • SHEEO and state/system offices for their support and participation • Participating colleges and universities who made this happen • The Alfred P. Sloan Foundation and Sloan Consortium • Leadership & institutions in AL, LA, MS • Students and their parents We hope the Sloan Semester "bridge" helped.

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