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Quick Guide to Divisional Budget Planning Tool – Undergraduate (DBPT-UG)

Quick Guide to Divisional Budget Planning Tool – Undergraduate (DBPT-UG). Purpose of the DBPT-UG. To assist divisions with preliminary multi-year enrolment and budget planning To enable divisions to explore different scenarios before narrowing down to 1 or 2 options

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Quick Guide to Divisional Budget Planning Tool – Undergraduate (DBPT-UG)

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  1. Quick Guide to Divisional Budget Planning Tool – Undergraduate (DBPT-UG)

  2. Purpose of the DBPT-UG • To assist divisions with preliminary multi-year enrolment and budget planning • To enable divisions to explore different scenarios before narrowing down to 1 or 2 options • To integrate different components of overall planning: enrolments, tuition, revenues, University Fund contribution, student aid, staffing changes, space changes, and other university-wide costs.

  3. Starting the Model • Before starting the tool please refer to the following website for instructions http://individual.utoronto.ca/hsiangan/dbpt/

  4. Main User Sections Within the Model • Inputs_and_ResultsSection where divisions input their incremental plans and receive resulting projections • Other_Automatic_AssumptionsThis section provides a summary of the various additional assumptions used to generate the projections. Based on historical data.

  5. 1 2 3 4 Incremental Input Section [1] Faculty/Program [2] Full-time fall new intake [3] Domestic international percentage mix and mix calculator [4] 2008 Intake variance adjustment and resulting domestic/international headcount

  6. 5 6 7 8 Incremental Input Section [5,6,8] Domestic/International tuition fee rate increase factor and the resulting first year tuition fee [7] University-wide cost drivers

  7. Other Automatic Assumptions • This section automatically updates assumptions depending on the faculty/program selected • Most of these factors are derived from the P&B models used to project the annual budget numbers

  8. Other Automatic Assumptions – List of Variables Built into Tool • Tuition fee methodology (course, program) • Tuition increases for continuing students • The institutional fees write-off factor • Student aid provisions

  9. Other Automatic Assumptions – List of Variables Built into Tool • Fall year-to-year retention rates • Average course loading: conversion from headcounts to FTEs • Winter over fall retention

  10. Other Automatic Assumptions – List of Variables Built into Tool • Eligible FTE (EFTE) over Total FTE ratio • Formula fee rate (as per Ministry) • BIU Weight – Either Ministry value or blended average • BIU Value (as per Ministry)

  11. Other Automatic Assumptions – List of Variables Built into Tool • University-wide per unit costs • Undergraduate FTEs • Operating Revenue • Faculty FTEs • Administrative FTEs • Space: Net Assignable Square Meters (NASMs)

  12. 6 1 2 3 4 5 Results

  13. Results (Legend) [1] Starting Tuition Level: For most, tuition to be charged to year 1 students. For some programs with delayed entry, fee will be the year 2 rate. [2] Enrolment Results: The enrolment measures used to project revenues and costs [3] Net Revenue Available to the Division [4] Total Revenue, with domestic/international details [5] Cost Deductions [6] Rounding option checkbox, determine whether to round the values in the result section.

  14. Future Developments • Graduate: • To develop a similar tool

  15. Appendix: Supplementary Background Materials

  16. Supplementary Sections • Enrol_workingThis section contains the detailed steps translating the divisional inputs and automatic assumptions into the resulting enrolment, revenue, and cost projections. • Univ-wide CostsThis section displays the steps translating a per-unit cost for each driver into incremental University-wide cost allocations. Changes in enrolment and budget planning will have a material impact on cost allocations driven by NASMs, Student FTEs, and Staff FTEs. • PriceVarianceOnBase This section contains the detailed calculations for determining the revenue change related to existing enrolments as one modifies the tuition/price assumption.

  17. Main Differences Between Divisional Budget Planning Tool Undergraduate and the detailed P&B Budget Report Model

  18. Main Differences Between Divisional Budget Planning Tool Undergraduate and the detailed P&B Budget Report Model

  19. Main Differences Between Divisional Budget Planning Tool Undergraduate and the detailed P&B Budget Report Model

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