Presentation for: New England Board of Higher Education October 2008

1. National Student Clearinghouse Presentation for: New England Board of Higher Education October 2008

2. Our Beginnings We are a not-for-profit organization Founded in 1993 in affiliation with several educational associations including AACRAO, NASFAA, COHEAO, NCHELP, et-al.

3. The Clearinghouse Mission We serve the education community by facilitating the exchange and understanding of student enrollment, performance, and related information

4. What We Do For Schools • Report Federal FA Enrollments • Verify Enrollment & Degree Status • Collect Transcript Request data • Exchange Electronic Transcripts • Track Student Progress

5. Participation Costs All of our services are, or can be, provided FREE OF COST to collegiate institutions

6. Guiding Philosophy • The users of data, not the providers, should pay the costs • To receive data, institutions must share the same data

7. Participation • 3,200+ colleges and universities • 92%of nation’s enrollment(16.2 million currently enrolled students) • 2,000+ high schools • 80+ million current and former students • Borrower records from guaranty agencies and most loan servicers

8. Clearinghouse Data We receive data that is …

9. Clearinghouse Services Financial Aid Reporting Student Self-Service StudentTracker Transcript Ordering DegreeVerify Electronic Transcript Exchange EnrollmentVerify

10. Provides educational research & free outsourcing services to post-secondary institutions Helps high schools track the college success of their graduates Enables instant online academic verifications for employers, recruiters, background search firms & others Allows students to order transcripts online, track their student loans, obtain verification of their in-school status, and more Automates deferment & enrollment reporting for financial aid providers & the Department of Education Enables state agencies & other educational organizations to study enrollment & degree completion patterns of students nationwide Partners

11. Topics for Today • DegreeVerify • StudentTracker • Transcript Ordering • Electronic Transcript Exchange

12. DegreeVerify

13. DegreeVerify Usage 2,000,000 (24 x 7 x 365)

14. StudentTracker

15. StudentTracker A cost effective way to replace survey and anecdotal information with documented enrollment and degree data

16. University of Washington Tracking applicants who don’t enroll Fall 2001 11,523 offered admission 5,382 enrolled 6,141 went to other institutions Where did they go instead?

17. Increase Matching RateState System to a National System Unit Maryland State Data Only Aggregate Clearinghouse Data Only Prince George’s Community College Measured transfer-out rate for 1996 cohort of first-time freshmen, comparing results using Maryland state data sharing arrangement and Clearinghouse 10.8% Transfer-Out Rate 30.8% 0% 10% 20% 30% 40% 11/2/2014 17

18. Transfer Institution type In 207 Out 53 In state – 207 Out of State – 53 In 214 Out 81 4 Year 2 Year In State - 214 Out of State - 81

19. Providing Unit Data For those who transfer out: • Are majors equally represented? • Are GPA’s evenly distributed? • Is there unequal gender representation? • What about ethnic groups? • Class Standing?

20. VSA- Chart for University of Wisconsin-La Crosse • What the Chart Shows • 84% of First-Time Full-Time Students who entered UW-LAX had either completed a 4-year degree or were still enrolled at a 4-year institution 6 Years later • 58.6% completed locally at UW-Lax (green) • 15.3% Completed at a different 4-year institution (lavender) • 2.5% were still enrolled at UW-Lax (Yellow) • 3.4% were still enrolled elsewhere (Orange)

21. Transcripts Ordering

22. How Transcript Ordering Works 3. Order received by school via web, EDI or XML 2. Order validated to ensure that it meets school’s requirements. Clearinghouse collects credit card payment information. 4. School reviews order & prints/sends transcript(s) or transmits it via EDI to SPEEDE-enabled institutions 5. Clearinghouse remits monthly fees to school by check or electronic transfer 1. Order placed on Clearinghouse secure web site

23. Transcript Ordering Benefits • Benefits to Schools • Free to schools • Reduces errors and processing costs • Enhances student and alumni service • Creates audit trail • Ability to accept credit cards Without assuming the burden of processing costs • No cash handling • No consent form collection

24. Transcript Ordering Benefits Benefits to Student & Alumni • Speeds transcript order delivery • Online status updates • Online order history • Email problem notification • Credit and debit cards accepted • Order transcripts online 24/7

25. Electronic Transcripts Exchange

26. Exchanging Files Clearinghouse sweeps Mailboxes every 15 minutes And uploads transcript files to secure FTP mailbox • Recipient receives email • notification of new file Clearinghouse Secure FTP Mailbox Clearinghouse delivers transcript to recipient’s secure FTP mailbox Receiving Institution Sending Institution Recipient retrieves transcript file on own schedule • Create transcript file • PDF, XML, EDI, etc. • specify the recipient Recipient’s Secure FTP Mailbox

27. Activation and Usage • Sign up with Clearinghouse • Specify the file formats that you are willing to accept (PDF, XML, EDI, etc.) • Specify the file formats that you are capable of creating • Check the registry when producing transcripts to determine if recipient participates

28. Benefits • Institutions already familiar with and using Clearinghouse secure FTP service • Files are secure from sender to recipient • Multiple options for sending/receiving • All file formats supported • Trusted partner

29. Student Self-Service Provide students with free access to enrollment informationand other services via school’s secure web portal

30. How Students Use Student Self-Service

31. Audit Resource Center

32. Audit Resource Center

33. That’s us in a Nutshell ! Questions and Comments