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Office 365 Education – Licensing Student Advantage

Office 365 Education – Licensing Student Advantage. Office 365 Education Is…. Value of Microsoft Office 365 Education. Meet student and educator needs. Enable learning from anywhere. Enterprise-grade cloud services. Comprehensive tools to do your best work.

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Office 365 Education – Licensing Student Advantage

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  1. Office 365 Education – Licensing Student Advantage

  2. Office 365 Education Is…

  3. Value of Microsoft Office 365 Education Meet student and educator needs Enable learning from anywhere Enterprise-grade cloud services Comprehensive tools to do your best work

  4. Value of Microsoft Office 365 Education Meet student and educator needs Enable learning from anywhere • Provides anywhere-access to email, assignments and calendar on most devices • Works with devices that students and educators use most –including PC, Mac, Windows Phone, iPhone, Android and BlackBerry • View and edit assignments with Office Web Apps across a broad range of browsers (Internet Explorer, Firefox, Safari, and Chrome) • Connect securely over Internet with HTTPS without the need for VPN • Works seamlessly with Microsoft Office programs that users already count on • Provide sites for students and educators to work together in real time on assignments, and group projects • Communicate seamlessly from email to instant messaging to online classrooms • Helps students and educators become more productive with a 50GB mailbox that unifies email and voicemail

  5. Office 365 | What is it? Latest productivity services running in Microsoft’s cloud Familiar Office anywhere Faster install, regular updates Built for the Cloud Messaging Audio/Video Conferencing Documents Sharing Storage Email Calendar Contacts

  6. Office 365 at a glance Familiar and full Office user experienceFast deployment and broad management controls Works with your on premises email and storage Per-user licensing Online meeting with desktop sharing IM & Presence across firewalls GAL search with contact card Windows Live federation Access documents offline Document-level permissions My Sites to manage and share documents Share documents securely with Extranet Sites Free/busy coexistence Integrated personal archiving Retention policies and legal hold 50Gb mailbox with voicemail & unified messaging

  7. New Student Advantage for Academic Volume Licensing Customers

  8. Introducing… The New Student Advantage Provide Enroll Purchase Office for 100% of organization's faculty and staff Education customers in Volume Licensing – EES or OVS-ES Office 365 ProPlusto all students at no extra cost

  9. The Path to Student Advantage Academic Institution BDM Students Academic Institution IT • Office 365 ProPlus requires an Office 365 tenant, then student directory is uploaded • After Office 365 ProPlus order is processed, IT staff assigns Office 365 ProPlus licenses to students • IT staff can eliminate physical media delivery and inventory management • Reduce support costs by standardizing on productivity software • Customer may extend power of the cloud with free Office 365 A2 • Customer must have an EES or OVS-ES VL subscription • Institutions license Office Professional Plus or Office 365 ProPlusto 100% of Faculty and Staff • Orders new Office 365 ProPlus for Students SKU at $0 • Download Office 365 ProPlus via Click-to-Runon up to 5 different devices, even mobile • Office is locally installed, available offline • Students’ Office 365 ProPluswill always be up-to-date • Documents and settings roam with each user

  10. Office 365 ProPlusThe best Office client experience for students, now at no additional cost Office as a Service Use Across Up To 5 Devices Office on Demand Click To Run Save to Cloud Upgrades Included Familiar & full Office applications -locally installed, available offline

  11. Office 365 ProPlusThe best Office client experience for students, now at no additional cost Achieve valuable insights with powerful analysis tools Turn your ideas into impactful presentations Collect your information in one easy-to-find place Transform ideas into professional-looking documents Communicate and collaborate easily with colleagues in different locations Create professional-quality publications and marketing materials Manager your schedule and tasks with colleagues Track and report important information

  12. Licensing Office 365 Education

  13. Office 365 Education Plans Exchange, SharePoint, Lync and Office working together to provide enterprise-level value *Office Pro Plus (includes Full Lync Client with meeting recording capability) USD estimated prices per user/month

  14. Academic Volume Licensing Options • Committed Subscription Programs* • Commit to standardize all of organization’s desktop with Microsoft Enterprise Products and obtain better pricing. • Software Assurance is included • 1 or 3 year contract term • Transactional Programs • Order when needed. Pay as you go • Software Assurance purchase is optional • Open is 2 year, Select Plus contract does not expire Open Value Subscription – Education Solutions 5 FTE or more On-premises subscription and Office 365 A3 and Office 365 ProPlus Academic Open License 5 licenses or more (waived for O365) On-premises perpetual and Office 365 A3 and Office 365 ProPlus Eligible for new Student Advantage Small and Mid-sized Customers Academic Select Plus ~250 desktops or more On-premises perpetual Enrollment for Education Solutions 1,000 FTE or more On-premises subscription, Office 365 for Education (all plans), and other online services Large Customers Microsoft Online Subscription Agreement No minimums, direct channel (customer buys from Microsoft through MOP) – www.office365.com Office 365 for Education (all plans) * Committed Subscription Programs include School Agreement for primary/secondary institutions (where available)

  15. How an Institution Licenses Office 365 2ways to buy through the EES program, depending upon customer size Campus and School Agreement + Enrollment for Education Solutions (CASA+EES) • Complete the Campus and School Agreement (CASA)* • *Unless already in place • Buy through a Licensing Solution Provider (LSP) • 1000+FTE employees or students • Complete the Enrollment for Education Solutions (ESS) Open Value Subscription – Education Solutions (OVS-ES) • Complete the Open Value Subscription for Education Solutions (OVS-ES) eAgreement • 5+FTE employees or students • Buy through an Authorized Education Reseller (AER)

  16. Counting Faculty & Staff FTE Employees EES offers the convenience of licensing products based on the number of faculty/staff (FTE) employees in the organization This formula outlines how to determine the number of faculty/staff FTE employees in your organization: Full-time faculty Part-time faculty  3 Full-time staff Part-time staff  2 Total FTE employees For example, you have 2,000 full-time faculty, 3,000 part-time faculty, 1,000 full-time staff, and 1,000 part-time staff. The FTE employee count is calculated as follows: 2,000 + (3000  3) + 1,000 + (1000  2) = 4,500 FTE employees Note: In EMEA, FTE Employees = faculty and staff who work more than 200 hours per year.

  17. Office 365 Education – EES Comparison

  18. Office 365 University vs. Office 365 Education and ProPlus Overview Services Licensing

  19. Comparing the Two Models of Office Choose an option for customer to cover 100% of faculty and staff Office 365 ProPlus Office Professional Plus 2013 People First and Move to the Cloud Traditional Model of licensing Office • Tied to hardware • Longer installation times • Poor side-by-side experience with older Office versions • Traditional update management • Transfer of license upon graduation • Per person (on up to 5 devices + mobile apps) • Office side-by-side with old versions • Cloud service available wherever you go • Faster installation (Click to Run) • Manageable background updates

  20. Office 365 Partner Business Opportunities

  21. 74% of customers want their trusted cloud service provider to also offer on premises expertise. Hybrid Cloud offers a great opportunity for Partners Projected growth rate for Public IT cloud services spending is five (5) times that of the IT industry overall. Experienced cloud partners estimate ramping up to the cloud would be much faster today – as fast as 6 to 12 months. A balance between on-premises and cloud spending is the reality – the opportunity is in integrating cloud and on premises systems together optimally. Source: “Successful Cloud Partners”, an IDC InfoDoc, 2013

  22. Student Advantage Partner Sales Opportunities Deliver Cloud Benefits to Customer Qualify Institution for Student Advantage ModernizeFaculty and Staff • License Student Advantage benefit and provide to students • Deploy Office 365 A2 for campus-wide messaging, collaboration, and more • Upsell Office 365 Education A3 to portion of students • Introduce migration, integration, and other professional services • Ensure your Education customers have academic annuity agreements, EES or OVS-ES • Cover 100% of faculty and staff with Office Professional Plus or Office 365 ProPlus • Start Office 365 free A3 trials in IT group and key department(s) • Upsell Faculty and Staff to Office 365 ProPlus and Office 365 A3 • Provide same benefits of Office 365 ProPlus to Faculty and Staff as Students (5 instances, mobility, always current)

  23. Office 365 Partner Services Opportunities Broaden your service offerings, grow margins, cement advisor role Deployment planning and evaluation Infrastructure integration, synchronization Data migration (email, contacts, 3rd party apps) Mobile devices integration Monitoring and Management services Post-deployment support and training Custom Solution Development Identity Reporting Enterprise Social

  24. Thank you!

  25. Appendix: Office 365 Education OVS-ES Licensing Details

  26. Office 365 through OVS-ES Partner Orders SKU from OVS-ES Price List Retrieve Digital 5x5 Product Key from VLSC Input Product Key to Activate Service on Office365.com • Input 5x5 product keys on http://www.office.com/setup365 to activate service • If customer has an O365 tenant already, then log in to the account to input the product keys • 1-year service subscription term begins the date the keys are redeemed • “Partner of Record” needed to ensure partners receive communications about renewal for customers and secure future Advisor Fees for any additional transactions processed at Office 365 Portal (if applicable). • Sold as 1 year subscription • Up-front payment • Available as “Additional Product” and may be ordered in any quantity • OVS-ES: No minimum threshold once program minimums are met • Academic Open: 5 License minimum order requirement waived. A new order starts a new contract. • Customer and partner receive order confirmation email, per existing process with link to Volume Licensing Service Center (VLSC) • 5x5 Product Keys stored in customer’s VLSC account • In Open License, customer signs VL contract that contains Cloud Terms post order submission

  27. Office 365 Education in OVS-ES Focus on OVS-ES agreement first, then add Office 365 plans • Meet Minimum Requirements: • Organization-wide Commitment • At least one Desktop Platform Product • 5 FTE or more • Add Office 365 Services for Faculty/Staff or Students: • Office 365 A3 full USL • Office 365 A3 Add-On • Office 365 ProPlus • Per user, in any quantity as Additional Products • In OVS-ES, Office 365 Plans are not platform online services and do not count toward the org-wide commitment

  28. OVS-ES Agreement vs. Office 365 subscription termOVS-ES contract and Office 365 subscription expiration are independent and not coterminous. Anniversary Order placed for on-premises products Anniversary Order placed for on-premises products Order Placed for Office 365 SKUs through OVS-ES A3 Renewed by reordering SKU through OVS-ES or from O365 Portal. A3 Starts… Keys Redeemed: A3 1 year subscription starts when Keys are redeemed. T&Cs are suppressed: OVS-ES customers will not be prompted to accept terms again in MOP. A3 Renewal Add A3 Seats Seats Added Mid-Term: A3 subscription expiration date needs to be the same for all seats. Any extra months of usage will be spread over all existing seats within the same subscription. 28

  29. Adding free and paid Office 365 plans to OVS-ES • Institutions can add the free Office 365 Education A2 through MOP and A3 or Office 365 ProPlus through OVS-ES. • All Office 365 licenses are assigned per user and may be ordered in any quantity needed. The user count for Add-Ons may exceed the FTE count but can only be ordered for defined organization. MOP 260 Users in Organization OVS-ES 200 FTE Org-wide Count Defined “Organization” = 200 FTE / 260 Users OVS-ES 75 UsersOrder in any quantity Education Desktop Plan A2 (Free) Plan A3 Add-on Plan A3 Add-on – through OVS-ES License per user in any quantity needed after qualifying for OVS-ES Education Desktop Org-Wide License for 200 FTE All users and on-premises devices are covered Plan A2 – Free through MOP License for all 260 Users No on-premise license for related products

  30. Two ways to add Office 365 Education A3 To remain fully licensed end-to-end for communication, collaboration, and productivity tools, customer is better off adding the A3 Add-On to on-premises Education Desktop Suite. • Customer Scenario: • 2,000 FTE • 1700 Full Time Employees • 900 Part Time Faculty A3 Add-On A3 Full USL A3 Add-On x 2600 Users = $62,400 A3 full USL x 2,600 Users = $127,608 Edu Desktop x 2000 FTE = $94,080 On Prem Components x 2000 FTE = $48,240 Total Spend: = $156,480 Total Spend: = $175,848 Based on Level A NET, GBP

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