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TOT on Environmentally Sound Design and Implementation of PWs Community Roads of the PSNP

Reporting and Control. TOT on Environmentally Sound Design and Implementation of PWs Community Roads of the PSNP. June 13 – 23, 2011 Dessie , Ethiopia By Dessalegn Bezabih. Reporting and Control, focus on PSNP and ERA programs. Inputs of report : Records and inspections, formats

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TOT on Environmentally Sound Design and Implementation of PWs Community Roads of the PSNP

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  1. Reporting and Control TOT on Environmentally Sound Design and Implementation of PWs Community Roads of the PSNP June 13 – 23, 2011 Dessie, Ethiopia By DessalegnBezabih

  2. Reporting and Control,focus on PSNP and ERA programs Inputs of report: Records and inspections, formats • Content of a report mainly contains: • What was planned in the reporting period, • What was achieved during this period, • What problems were faced in this period, • What actions were taken, • What issues are there that need attention of high level officials, • Is there deviation from the plan? if yes why? Reasons? • Recommendations, if any?

  3. Reporting and Control (Cont’d) 2. Reporting formats: The format contains info. On: • Stations between which a certain activity is being conducted like: Clearing 1+000 to 2+800 • Activities at each station like clearing, excavation, etc, • Unit of measurement of activities, • Plan versus achievement: in quantity and %, • Contribution of donors, community and others, • Total work done in quantity, person days, money

  4. Reporting and Control (Cont’d) 3. Resources utilized, mention the resources like: • Number and type of skilled manpower, • Type and number of Major equipment like tractors, • Number of Daily Labourers involved, 4. Highlights on the plan of upcoming month or quarter and resource requirement to: • Show the improvements to be made based on recommendations, solution for problems, management decisions, etc, • Request the required resource for the coming period.

  5. Reporting and Control (Cont’d) 5. Types of reports: oral and written reports, Note that: • Reports are very important to covey information, to get feedback, etc, • Good Reporting system is part of good project planning, • Reporting is one part of the M&E system, • Rewards and promotion are given to staff that produce good reports in fair companies.

  6. Video Show ILO Video

  7. Training of Trainer Personnel on Environmentally Sound Design andImplementation of Public Works-Community Roads of the ProductiveSafety Net Program (PSNP) June 13-24, 2011 Ghion Ambassel Hotel Dessé, Ethiopia

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