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Charge and Process

Charge and Process. Understand Issues With Current Model What Are Industry Best Practices? Can They Be Adapted to University? What Changes Can/Must UCLA Make? Develop Possible New Scenarios to Align Services With Users Funding With Cost Decision Making With Institutional Imperatives

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Charge and Process

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  1. Charge and Process • Understand Issues With Current Model • What Are Industry Best Practices? • Can They Be Adapted to University? • What Changes Can/Must UCLA Make? • Develop Possible New Scenarios to Align • Services With Users • Funding With Cost • Decision Making With Institutional Imperatives • Evaluate Options and Recommend to ECC

  2. Sue Abeles Neal Axelrod Glyn Davies Nick Hernandez Louis Hook Jim Lazear Tom Lifka Sam Morabito Sean Pine Nick Reddingius Glen Winans Don Worth IT Cost Model Task Force

  3. “Fixed” Operations Funding • State Funding • Based on Early 70s Batch System Use • “Recharged” • Based on Early 70s Interactive System Use • No Longer Relates to Resource Use • Funds Production, Maintenance and Some Enhancement

  4. Variable (Development) Funding • Funds New Development Efforts • Recharged to Requesting Department • Does Not Include All Downstream Costs • Impacts on Other Central Systems • Impacts on Other Departmental Systems • Rate Charged Judged “High” • Usually Compares Full Cost to Incremental • Mixture of Old and New Technologies • Requires a Wide Set of Programming Skills • Results in Uncommonly Complex Designs

  5. Growth in Systems Supported

  6. Growth in Technologies

  7. Issues • AIS Costs Charged Back to Units • Other Units Cannot Pass Costs on • Why Are AIS and CTS Different Than … • Benefits and Costs Accrue to Different Units • System Changes and Enhancements • Central System Change Impacts Departmental • Departmental System Impacts Central • Many Cost Savings Don’t Flow Back to Unit, e.g., • Savings Against Operations Budget Flow to Chancellor • My.UCLA Access Impacts Registrar’s Server Capacity

  8. Issues (2) • Academic Departments Not Recharged • Schools With Inherently Unique Needs • Why Charged for Meeting Their Needs? • Balance Function and Campus Needs • Functional Sponsor Sets Priorities & Budget • Campus Users’ Needs May Be Low on List • AIS Gets Caught in the Middle

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