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Athletes briefing

< Insert Event Logo >. May 17, 2013. Athletes briefing. Briefing agenda. Welcome and Introductions Competition Jury Schedules and Timetables Check-in and Procedures The course Post-Race Procedures Weather forecast. < Insert Event Logo >. Welcome and Introductions.

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Athletes briefing

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  1. <Insert Event Logo> May 17, 2013 Athletes briefing

  2. Briefing agenda • Welcome and Introductions • Competition Jury • Schedules and Timetables • Check-in and Procedures • The course • Post-Race Procedures • Weather forecast <Insert Event Logo>

  3. Welcome and Introductions • Jaime Cadaval, President Mexican Federation • Leslie Buchanan, ITU Team Leader • Joyce Donaldson, ITU Technical Delegate • Felix Molina, ITU Race Referee • Itzel Carranco, Assistant Technical Delegate • Mauricio Álvarez, LOC Director <Insert Event Logo>

  4. Competition Jury • Joyce Donaldson, TD, Chair • Jaime Cadaval: Technical Committee ITU • Ignacio Lopez: Medical Doctor <Insert Event Logo>

  5. Schedule and Timelines • Friday May 17 • 18:00 – 19:00 Elite Briefing and Race pack pick up (pack after briefing) Sunday, May 19 • 08:00 Elite Female Race Starts • 10:45 Elite Male Race Starts • Medal Ceremony Women and Men near finish line after finish of men’s race • 19:00 Celebration Dinner Party: Club de Playa • Hotel Castillo • *** 18:45 Bus in front of Hotel Castillo <Insert Event Logo>

  6. Schedule and Timelines • Sunday • 06:15Athletes’ Lounge open Elite Women • 06:30 – 07:45Transition Area open for Elite Women • BIKE CHECK IN TRANSITION • 07:10 - 07:40 Swimwarm-up for Elite Women • 07:45 Athlete Line up / Introduction • 08:00Elite Women Start <Insert Event Logo>

  7. Schedule and Timelines • Sunday - continued • 09:00Athletes’ Lounge open Elite Men • 09:45 – 10:30Transition Area open for Elite Men • BIKE CHECK IN TRANSITION • 10:00 – 10:25 Swim warm-up for Elite Men • 10:30 Athlete Line up / Introduction • 10:45 Elite Men Start

  8. Check-in procedures • Athletes Lounge • Uniform check (name, country, logos, ITU logo, zippers) – photos taken of each uniform. Wearing other uniform during the race = DSQ! • Body marking check (both arms, both legs) • Timing chip distribution • Swim cap distribution • Leave your bags in Athlete Lounge <Insert Event Logo>

  9. Check In Procedures • Transition area • Bike check: handlebars, wheels and bike measuring specifications (new rules) • Helmet check- (only manufacturers logo!) Don’t leave your helmet fastened in the transition • The athlete who does not comply with this rule will receive a time penalty of 15 seconds in TA1. • Running Shoes outside the box, helmet on the bike • Spare wheels to the athlete’s lounge – following inspection • If you want to add any equipment to the bike this needs to be approved by TD at end of briefing.

  10. Swim 2 laps: 1st lap is 1000 m….2nd lap 500 m Bike 8 laps of 5km Run 4 laps of 2.5 km The Course <Insert Event Logo>

  11. Pre-start Procedure • Athlete Introduction: • 15 minutes before start – line up near swim start • As introduced, jog to the swim platform • Select your position • Blocking two positions - Disqualification

  12. TD Start Procedure • Athletes in position: • The start can be given any timeafter the Race Referee announces ”On your mark” • Air horn blast • The race starts • Athletes not moving forward at the start will receive a time penalty of 15 seconds in TA1. <Insert Event Logo>

  13. False Start Procedures • False startExample 1: • Several horn blasts • Kayaks in front of you • Everyonegoes back to her/his spot • False start Example 2: • If someone starts before the horn and everyone else starts with the horn, an athlete who false starts will receive a time penalty of 15 seconds in TA1. • (During the time penalty athlete can not take any equipment!) <Insert Event Logo>

  14. Swim course • Water temperature: 26.5°C • Air temperature: 30 C • 2laps(total distance of 1500m)- clockwise • Distance to the first turn buoy 380m • Pass all swim bouys on your right shoulder • Exit water on both laps between two orange buoys • Swim behaviour will be closely monitored • Take cap, gogglesto transition into your box <Insert Event Logo>

  15. Swim course Map <Insert Event Logo>

  16. Transition Area • Individual Bike Racks – number, name and country flag • All used equipment into the box not doing this = time penalty • Mount line at the end of the TA (GREEN LINE) • Dismount at the start of TA(RED LINE)

  17. Bike course • 8laps(total distance of 40 km) • Hilly • 2 Wheel Stations • For locations see the map • Neutral wheels, mechanic • Lap Counter: Beside the mount line • Lapped athletes are out of the race • First runner-last biker case will apply • See the map <Insert Event Logo>

  18. Bike Course Map NEED 2011 BIKE COURSE MAP <Insert Bike Course Map (show locations of wheel station & lap counter) (clarify if the athletes will be passing through the TZ on every lap)> Yellow box = Wheel Station Red mark = EMS ambulance <Insert Event Logo>

  19. Caution Caution signal: three sharp whistles and red flags <Insert Event Logo>

  20. Run Course Transition First runner/last biker

  21. Run course • 4laps(total distance of 10 km) • 3 Aid stations: • 6 per lap, for locations see the map • Sealed water and Gatorade • Discard plastic bottles off course • Penalty box: Located just before finish chute • Photo-finish • Congestion in finish area: • Go to mixed zone / recovery area <Insert Event Logo>

  22. Run course aid stations

  23. Run penalty box • Run penalty box is for infringements in: TA1, bike and TA2 • ex: Mount before mount line, dismount after dismount line, equipment outside your box, race the bike outside of your own space etc. • (Transitions will be video recorded for infringements) • Location: Before the finish line • Information: White board to show race numbers • (Athletes need to read the board) • Procedure:15 second time penalty served on any lap of the run. • If you do not stop it will result in a Disqualification

  24. Post-race Procedures • Mixed Zone” - immediately after finish1, 2, 3 with host broadcaster first. • Medal Presentation - protocol –after finish of men’s race • ** please follow the Ambush marketing rules • Dress “up” Coaches assistance needed • Prize money will be electronically transferred <Insert Event Logo>

  25. Ambush Marketing Rules • Ambush marketing is defined as: • “Deliberately using the opportunity of live television and media photographers to acquire additional exposure for your sponsor product, apparel or brand.” • The consequence for this behavior is: • 1.The athlete will immediately forfeit their prize money, if any, for that event. <Insert Event Logo>

  26. Post-race Procedures • Anti-Doping Control • Photo ID is needed for every athlete to go for testing • Team Medical Access • Only team medical will be allowed to enter the medical tent after the MD on site gives permission. <Insert Event Logo>

  27. Coaches areas • Accreditation • Every coach has to collect accreditation. • Only Coaches who have been registered by their NF into the ITU online system are entitled to an accreditation • ** The coaches list is FINAL • Coaches will collect their accreditation after the ELITE Briefing • Access includes: Athletes lounge, adjacent to swim start area, adjacent to the penalty box <Insert Event Logo>

  28. Prize Money

  29. Good Luck! <Insert Event Logo>

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