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Effective Communications

Effective Communications. "To lead effectively requires a command of communicative skills. Teaching, writing, briefing, and speaking are unavoidable. Leaders who lack competence in these areas waste their own time and that of their soldiers and superiors. - General William Richardson

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Effective Communications

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  1. Effective Communications "To lead effectively requires a command of communicative skills. Teaching, writing, briefing, and speaking are unavoidable. Leaders who lack competence in these areas waste their own time and that of their soldiers and superiors. - General William Richardson "Our soldiers deserve leaders who think and communicate clearly and concisely. Anything less wastes time, money, and possibly lives.“ - General Maxwell Thurman

  2. Reasons for Communication Skills by Leaders • Increases likelihood of right decision • Affects Mission Accomplishment • Time Often Critical • All the facts • Lives Could Depend on it

  3. Effective Army Writing “Effective Army writing transmits a clear message in a single, rapid reading and is generally free of errors in grammar, mechanics and usage.” “ Good Army writing is concise, organized, and right to the point.” --AR 25-50, Preparing and Managing Correspondence “

  4. The Six-Step Writing Process • Step 1 - Understand your writing task and your writing conditions • Step 2 - Gather and organize your ideas • Step 3 - Write a complete draft • Step 4 - Edit your draft ruthlessly • Step 5 - Fight for feedback • Step 6 - Go final and proof it

  5. The Seven Rules • Rule 1 - Use mostly short, conversational words • Rule 2 - Write Short Sentences • Rule 3 - Prefer active voice • Rule 4 - Write short paragraphs • Rule 5 - Write short papers • Rule 6 - Put the main idea up front • Rule 7 - Be correct, credible, and complete

  6. Types of Army Correspondence & Documents • Memorandum • Letter • OPORDER • SOP (Standard Operating Procedures) • DA and DD Forms • email

  7. The Memorandum • The Army’s main format for preparing correspondence. • The Basic or Formal Memorandum: • The Informal Memorandum.   • The Memorandum For Record. • The Memorandum of Agreement (or Understanding).

  8. Myths • Military writing requires formality • “I” and other personal pronouns don’t belong • It forces me into an unnatural style • It promotes “Dick and Jane” writing • It contradicts what I learned in school • It results in incomplete staff work

  9. QUESTIONS?

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