Registration Information Session

1. Registration Information Session

2. Advisement Responsibilities The Process General Registration Info. Holds Time Tickets Registration Dates Registration Restrictions on Classes Registration Errors Overrides Overloads, Permits, Pre-req Overrides How to Request Overrides Modern Language Classes Agenda • Curriculum Information • ME Curriculum • Core Classes: Social Sciences and Humanities • General Requirements • Change of Major • Minors and Certificates • Spring Classes

3. Registration Process • Select your classes using the ME Program of Study • Come in for advisement (not required but recommended) • Verify you have all necessary pre-reqs for your classes • Check for registration holds • Be familiar with registration dates • Look-up your time ticket when it is available • Create a few potential schedules when classes are available • View class restrictions to avoid registration problems • Register for classes when you time ticket starts • Deal with any registration errors • Request any overrides if necessary • Register for any classes if overrides are approved

4. Help students define and develop realistic academic goals Selection of classes Schedule of classes Match students’ needs with available resources and make appropriate referrals Monitor students’ progress Discuss link between academic preparation and success in the work place Responsibilities Advisor Responsibilities Advisee Responsibilities • Gather all relevant decision making information • Mechanical Engineering Web Page www.me.gatech.edu • Georgia Tech General Catalog www.catalog.gatech.edu • ME Undergraduate Handbook • ME Advisement Web Page www.me.gatech.edu -> Undergraduate Programs -> Advisement • Clarify personal values and goals • Accept responsibility for decisions

5. The Advisement Process • Advisement in Mechanical Engineering • Advisement is not required in ME. • All student are strongly encouraged to come at least once a year. • Be prepared for an advisement session. Always bring: • A list of completed classes and a plan of what classes are taking next. • A list of specific questions which you need answered. • Advisement materials are available on the web. Use the resources! • Registration: www.me.gatech.edu/undergraduate/registration.shtml • Advisors: www.me.gatech.edu/undergraduate/advisement.shtml • Tutoring: www.me.gatech.edu/undergraduate/advisement_support.shtml • General Info: www.me.gatech.edu/undergraduate/advisement_faqs.shtml • The advisors are very busy during registration and the two weeks of midterm advisement. Plan your advisement session early to beat the crowds!

6. The Advisement Process • Midterm Advisement • Available to all students • Required for • New students with >2 midterm U’s • Students on probation or warning standing • Students on good standing with >3 midterm U’s • Holds are placed on students who do not come for required advisement • Strongly recommended for students dropping a class • Advisement Communication • E-Mail is the primary method of communication • E-mails have information about: • Registration, Midterm Info, Advisors, Curriculum Updates • Department and campus happenings • Jobs

7. Holds Any department on campus can place holds Prevent students from dropping courses and registering for classes Only the department that placed the hold can remove it ME holds must be removed in person, not over the phone How to View Holds Log on to Buzzport, www.buzzport.gatech.edu Select Secured Access (OSCAR) Select Student Services & Financial Aid SelectStudent Records Select View Holds Registration Information

8. Time Tickets Literally a time stamp generated by registrar’s office The earliest time that you can register Generally prioritized based on your earned hours (Ex. Seniors register before Freshman) Automatically given to all students eligible to register Issued 1-2 days before registration begins How to View a Time Ticket Log on to Buzzport, www.buzzport.gatech.edu Select Secured Access (OSCAR) Select Student Services & Financial Aid Select Registration Select Registration Status Registration Information

9. Registration Dates Can be viewed on the Registrar’s Calendar http://www.registrar.gatech.edu/home/calendar.php Phase 1 Registration 1st time to register for classes Always happens the semester prior Phase 2 registration The last time to register for classes Begins a few days before classes begin Always closes on Friday during the first week of school Registration closes on the last day at 4:00 PM Registration Information

10. Viewing Your Schedule Students may view their schedule using the Registration Menu in OSCAR STUDENT SCHEDULE BY DAY AND TIME STUDENT DETAIL SCHEDULE Always print a copy of your schedule to verify proper registration Registration Instructions Log on to Buzzport, www.buzzport.gatech.edu Select Secured Access (OSCAR) Select Student Services & Financial Aid Select Registration Select Term Select Add/Drop Classes Registration Information

11. Understanding OSCAR C = Class is closed. SR = Cannot register because of restrictions or time ticket is not current. NR = Not available for registration. CRN: Course Reference Number BAS: Grade Basis (or Grade Mode) A= Audit L = Letter Grade P = Pass/Fail Days: Class meeting days each week M = Mon; T = Tues W = Wed; R = Thurs F = Fri Act = Actual • CMP: Campus Code • A = Atlanta • Cred: Credit Hours • Total class credit hours Cap = Capacity Rem = Remaining

12. Types of Restrictions Pre-reqs and Co-reqs Class Restrictions (Freshman, Sophomore, Junior and Senior) Major Restrictions (what majors can take the class) Level Restrictions (Undergraduates and Graduates) Campus Restrictions (where is the class being offered) How to Find Restrictions, Pre-reqs and Notes about Classes Log on to Buzzport, www.buzzport.gatech.edu Select Secured Access (OSCAR) Select Student Services & Financial Aid. Select Registration. Select Look Up Classes. Select the Term and press Submit. Follow the on-screen instructions to select the class which you want to view. Click on the hyper linked CRN of the class to go to Class Schedule Listing. This screen contains any notes specific to this class or titles of special topics classes. Click on the hyper linked Title of the class to go to Detailed Class Information. This screen lists pre-requisites, majors, campus and class restrictions. Restrictions on Classes

13. Restrictions Restrictions may prevent you from registering for a class. Types of Restrictions Pre-reqs and Co-reqs Class Restrictions (Freshman, Sophomore, Junior and Senior) Major Restrictions (what majors can take the class) Level Restrictions (Undergraduates and Graduates) Campus Restrictions (where is the class being offered) How to Find Restrictions, Pre-reqs and Notes about Classes Log on to Buzzport, www.buzzport.gatech.edu Select Secured Access (OSCAR) Select Student Services & Financial Aid. Select Registration. Select Look Up Classes. Select the Term and press Submit. Follow the on-screen instructions to select the class which you want to view. The classes will then be listed on that screen. Click on the hyper linked CRN Number of the class. This screen is called the Class Schedule Listing. This screen contains any notes specific to this class or titles of special topics classes. Click on the hyper linked Title of the Class. This screen is called the Detailed Class Information. This screen lists pre-requisites, majors, campus and class restrictions. Classes Pre-Requisites

14. Notes about Classes Restrictions Pre-Requisites

15. CAMPUS RESTRICTION: This course is being taught somewhere other than on the Main Campus in Atlanta (Studies Abroad, Video, etc). CLASS RESTRICTION: The enrollment in this course is restricted by class (Freshman, Sophomore, etc.). You can ask for a class restriction permit. CLOSED SECTION: Class is full. You need to ask for an overload. CORQ_COURSE_XXXX REQ: Co-requisites courses must be taken at the same time. You need to register for both courses on the same Commit command. LINK ERROR XX REQUIRED: Certain lectures and labs are "linked" together. You must register for both the lecture and lab in the same commit. Most departments list the lecture section as a single letter and the lab as the same letter followed by a number (Example: the lecture is section "A" and the corresponding lab sections are "A1", "A2", etc). MAJOR RESTRICTION: Only students in certain majors are allowed to register for this course. PERMIT REQUIRED: The enrollment in the course is restricted. You need to ask for a Restricted Class Permit. PREQ & TEST SCORE-ERROR: You do not have the pre-requisites for the course. You may ask the department offering the class to see if an Pre-Req Permit is allowed. TIME CONFLICT WITH XX: You are trying to take 2 courses that meet at the same time. Common Registration Errors

16. PDF files are available to help you understand and fix your registration problems. www.me.gatech.edu/undergraduate/registration.shtml#errors Campus Restriction Class Restriction Closed Section Corq_Course_XXXX Req Dupl Crse with Sec-XXXXX Grade Mode (Letter Grade, Pass/Fail or Audit) Link Error XX Required Major Restrictions Maximum Hours Exceeded Permit Required Preq & Test Score-Error Time Conflict with XXXXX Fixing Registration Errors

17. What are Overrides? Overrides are the way to take a class if you do meet the requirements. Ex: If you took AE dynamics, you will need a pre-req override to register for any class that requires ME dynamics as a pre-req. Only the department offering the class can approve overrides. Restricted Class Permit Override Permits are required for the following errors: Major Restriction Class Restriction If a class is set up as permit only, then you need a permit. Overload Override If the class is full (Closed Section) Pre-Req Override If you do not have the correct pre-requisites or co-requisites Preq & Test Score Error Corq_Course Req Overloads, Permits and Pre-req Overrides

18. Request an Override Log on to Buzzport, www.buzzport.gatech.edu Select Secured Access (OSCAR) Select Student Services & Financial Aid. Select Registration. Select Registration Override Request. Follow the instructions to submit a permit, pre-req override or an overload request. If the class does not show up on OSCAR, go to: www.registrar.gatech.edu/registration/oprequest.php Make sure you understand what type of Override you need! If you ask for the wrong type of override, you will still not be able to register for classes. Overloads, Permits and Pre-req Overrides

19. Monitoring your override requests View status of requested permits / overloads Log on to Buzzport, www.buzzport.gatech.edu Select Secured Access (OSCAR). Select Student Services & Financial Aid. Select Registration. Select Registration Override Request Status. View granted permits / overloads Log on to Buzzport, www.buzzport.gatech.edu Select Secured Access (OSCAR) Select Student Services & Financial Aid. Select Registration. Select Registration Status. Overloads, Permits and Pre-req Overrides

20. If you are given a permit, overload or pre-req override, you must still register for the class. You must use the Add/Drop option in OSCAR to register for the class. Log on to Buzzport, www.buzzport.gatech.edu Select Secured Access (OSCAR) Select Student Services & Financial Aid. Select Registration. Select Add or Drop Classes. Select the Term and press Submit. Type in the CRN number of the class and add it to your schedule. An override does not register you for the class. The class must be added to your schedule during an active registration time. Only you can register yourself for a class. Overloads, Permits and Pre-req Overrides

21. Modern Language Registration Information Website: http://www.modlangs.gatech.edu/student-resources/ Registration Details FREN and SPAN courses will be opened during phase 2, usually the first day of classes. Students in the International Plan or pursuing minors are eligible to request a permit during this time period. To request a permit: http://www.modlangs.gatech.edu/student-resources/ Beginning a New Language Students new to a language should start in the 1001 course. Students do not receive credit for 1001 course, until 1002 course is taken. After taking 1002 course, students receive credit for 1001 and 1002 courses. Placement Tests Online placement tests are available to and required of students continuing study of CHIN, FREN, GRMN, JAPN, SPAN, and RUSS from high school to determine their correct entry-level course. Website: http://www.modlangs.gatech.edu/student-resources/ Students must bring a copy of their scores to the first class meeting. Students will be asked to leave the course if procedures are not followed. Modern Language Classes

22. Registration Guide http://www.me.gatech.edu/docs/RegInfo_UG.pdf

23. ME Curriculum Guide or Program of Study The ME program of study is available as a PDF or an Excel file. The PDF is a static file. The Excel file is an interactive file which allows users to check each class as it is completed, plan future semesters, and save the file. All Excel files must be saved onto your hard drive and run from there. The Excel files contain Macros and will not run through your web browser. Students must run a one time process to enable the macros in the file. ME Curriculum Guide www.me.gatech.edu/undergraduate/degrees_bsme_curr.shtml Go to the ME website, www.me.gatech.edu Select Undergraduate ProgramsCurriculaMechanical Engineering ME and COE Course Syllabi All syllabi show the course pre-reqs. Instructions to file the course syllabi are at: Go to the ME website, hwww.me.gatech.edu Select Undergraduate ProgramsCurricula  Mechanical Engineering ME Curriculum Information

24. Core Classes Humanities – 12 hours are required ENGL 1101 (3 hrs) ENGL 1102 (3 hrs) 2 Humanities Electives (2 x 3 hrs = 6 hrs) www.catalog.gatech.edu/students/ugrad/core/corec.php Social Sciences - 12 hours are required Economics (3 hrs) History (3 hrs) 2 Social Science Electives (2 x 3 hrs = 6 hrs) www.catalog.gatech.edu/students/ugrad/core/coree.php Ethics – 3 hours are required Ethics is a humanities electives or social science electives Pay careful attention to whether your ethics is a humanities or social science. PST ethics classes are humanities HTS and INTA ethics classes are social sciences ME Curriculum Information

25. Grade Requirements A ‘D' is considered passing a class A ‘C' or better is required in MATH 1501 MATH 1502 MATH 2401 MATH 2403 ME GPA must be 2.0 or higher (all ME & COE classes) Pass/Fail All classes used for the BSME Degree must take taken letter grade Other Information All required ME classes are offered every semester ME Electives are very limited during summer ME Curriculum Information

26. Changing Majors Students have one ‘free’ major change before 60 credit hours. After 60 credit hours or the ‘free’ major change, schools can impose GPA restrictions. Many schools will not process change of major forms during registration; do not wait until the last minute! To change your major, you need to do the following: Obtain a change of major form http://www.registrar.gatech.edu/students/formlanding/changemajor.php Fill out change of major form Have your current academic advisor sign form (current major) Have new academic advisor sign form (new major) Turn into Registrar (Tech Tower) Advisor information is at: http://www.advising.gatech.edu Changing Majors

27. Minors Minimum of 15 credit hours (9 hours at the 3000 level or above) Minors will appear on your transcript after your degree is awarded Minor classes must be letter grade and have a 2.0 GPA In ME, minor classes may fulfill free electives and ME electives (if meets requirements for ME electives) Minor classes CANNOT also be used as social sciences or humanities electives Students can earn a maximum of two minors ME Approved Minors: Students who select an ME approved minor are allowed to substitute minor classes for ME electives Available minors: www.catalog.gatech.edu/academics/minors.php Minor Declaration Minor Declaration Form www.registrar.gatech.edu/faculty/formlanding/changeminor.php Minors

28. Certificates Minimum of 12 credit hours (9 hours at the 3000 level or above) Certificates will NOT appear on your transcript All classes for the certificate must be taken as letter grade, with a 2.0 GPA in the classes Courses used in a minor may fulfill other elective requirements (free electives, ME electives, humanities, social sciences, etc.) List of certificates: www.me.gatech.edu/docs/cert_minor.pdf Certificates do not need to be declared Certificates

29. Questions???