Training on ETD’s in Developing Coutries (some considerations)

1. Training on ETD’s in Developing Coutries (some considerations) ETD 2003 Humboldt U Berlin May 2003

2. Ana Pavani Departamento de Engenharia Elétrica PUC-Rio Rio de Janeiro, Brazil

3. Developing X Developed Nations - differences: • Quality of life • Access to education • Access to information

4. One example:

5. Regions in the same country - differences: • Quality of life • Access to education • Access to information

6. One example:

7. This means that: • Universities have different levels of library automation (1) • Infrastructure (networks, computers, etc) is quite different among institutions (1) • Staff have different levels of training in ICT tools (2) • Staff have different levels of knowlegde on the use of ICT to libraries, education and culture (2)

8. At the same time: The situation has been under constant evolution (in Latin America) and the conditions are improving!

9. Characteristics of the training program: • Must be flexible to adjust to different groups • Must be adaptive to include new topics (for example OAI), national aspects (MTD-Br) and to address the situation that the groups have better backgrounds

10. Persons to be trained: • Library staff • ICT team • Graduate program staff and officers • Students

11. Objectives of the training program: • To provide a minimum common level on information and ICT tools to start a joint project • To present the basic concepts of digital information, digital libraries, digital library processes, ETD’s, metadata, etc.

12. To develop the idea of team work among the different areas of the university (Thanx Joan!!) • To identify the important aspects and steps of an ETD Project • To guide the students in writing a pre- project to be taken back to their institutions and help them analyze the local situations, needs, priorities, etc.

13. Contents of the training program (as of today): • Information, digital information, ICT and digital libraries • Standards, metadata and the OAI-PMH • The ETD Project – processes, intellectual property, basic definitions for new T&D’s and retrospective capture

14. The ETD Project in the national and international environments • The ETD Pre-project – writing one to take back home

15. Training program in LA (Aug.2000 - May.2003): • Colombia (Aug.00) – UNESCO (3) / ISTEC (4)– 9 attendees • Uruguay (Dec.00) – UNESCO (3)– 16 attendees • Brazil (Apr.01) – UNESCO (3)– 24 attendees • Uruguay (Nov.01) – UNESCO (3) / ISTEC (4)– 20 attendees • Panama (Nov.02) – ISTEC (3)– 20+ attendees • Brazil (May.03) – UFRN (3)– 65 attendees

16. Training program in LA (after May.2003): • Brazil (Jun.03) – UNESCO (3)– confirmed with 60 attendees (expected) • Brazil (Jul.03) – UFMG (3)– confirmed with 60 attendees (expected) • Brazil (Jul or Aug.03) – UFRJ (3)– planned • Brazil (Aug or Sep.03) – CAPES (3)– planned • Brazil (Sep or Oct.03) – UFOP (3)– planned

17. Training & projects in LA (1995 – 2003):

18. Students (2000 – 2003):

19. Observations: • Number of training sessions per year is increasing – more interest • Number of students per session is increasing – more interest • Profile of students is changing – knowledge of ICT tools and interest on DL are improving • Universities are funding their sessions – more commitment

20. Number of ETD projects: • 1995 – 1 • 1999 – 2 (one has defined legal aspects but not implemented the system & ETD’s) • 2000 – 1 • 2001 – 2 • 2002 – 2 • 2003 – 4

21. U’s – Status of projects:

22. U’s – ETD’s on servers:

23. U’s – ETD’s on servers: Total: 5.168

24. U’s – ETD’s ready to be put online: Total: 2.235

25. Possible reasons for change (Brazil): • Broader access to information and ICT in general • Better infrastructure in general • Support from UNESCO & ISTEC and volunteer work in the beginning of the training activities

26. ETD projects became visible • Investment of MCT through IBICT to create BDTD • A lot of volunteer work (many people) to create BDTD • Support from VT/NDLTD in implementing OAI-PMH and IBICT’s kit for BDTD

27. BDTD = Biblioteca Digital de Teses e Dissertações = Digital Library of Theses and Dissertations = BDTD Created and managed by IBICT – Instituto Brasileiro de Informação em Ciência e Tecnologia

28. BDTD and U’s – Geography:

29. Conclusions (??): • Some initial support to start (UNESCO & ISTEC) • Volunteer work (people who believe) • Collaboration (VT/NDLTD) • Gov’t policy and investment (BDTD/IBICT)

30. Conclusions (??): • People who are enthusiastic and want to start new projects General motivation: The importance of wideworld access to information

31. General motivation: The importance of wideworld access to (scholarly) information

32. BDTD – OAI-PMH: • Dec.2002 – first data harvest by IBICT (service provider) from data providers:  PUC-Rio: http://139.82.199.19:8200/cgi-bin/OAI.PL  USP: http://www.teses.usp.br/cgi-bin/oai2.pl

33. BDTD – Special characteristics: • OAI service provider to national ETD’s • OAI data provider to international union catalog (NDLTD) • MTD-Br is compliant with ETD-ms (NDLTD) • MTD-Br contains elements that address information needs of funding agencies

34. MTD-Br contains links to Lattes (CNPq) • Integration of T&D’s (will convert BT’s 130 K records) and ETD’s on the same database • BDTD harvests data from OAI-compliant repositories • BDTD will receive data from non-OAI repositories

35. IBICT-BDTD – Current activities: • Kits were distributed (to 3 pilot institutions) and are under examination – Apr/May.03 • Evaluation of results with pilot institutions in May-June.03 • Distribution of kits to other institutions after evaluation of results

36. Brazil & the international cenarium: • MTD-Br is compliant with ETD-ms • Info that is language dependent is written in (pt & en) or (pt & en & es) • Number of ETD’s is significant in the cenarium 7-8 K / 25-30 (?) K