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Time Management

Time Management. Adjustment in your attitude and behaviors toward meeting daily demands, thereby decreasing stress. Time Wasters. Attitudinal Behavioral Habits Procrastination Avoidance Perfectionism Unassertiveness Work addiction. Why People Procrastinate. Easy vs. complex tasks

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Time Management

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  1. Time Management Adjustment in your attitude and behaviors toward meeting daily demands, thereby decreasing stress

  2. Time Wasters • Attitudinal • Behavioral • Habits • Procrastination • Avoidance • Perfectionism • Unassertiveness • Work addiction

  3. Why People Procrastinate • Easy vs. complex tasks • Likeable vs. distasteful tasks • Routine vs. new tasks (instant gratification)

  4. Situational Time Wasters • Paperwork • Reading material • Telephone calls • Inefficient meetings

  5. Effective MeetingsPrior to the Meeting • Prepare agenda • date, time, place • what to bring • topics for discussion

  6. Effective and Efficient Meetings • During the Meeting • Keep to time limits • Deal with tardiness • Keep minutes • Goals visible • Next meeting date/time • After the Meeting • Distribute minutes • Distribute meeting summary

  7. Time Management Strategies • Plan and set goals • Develop action steps • Write to-do lists • Delegate • Determine peak energy periods • Find hidden time • Improve decision-making skills

  8. Goal SettingSmart Goals • Specific • Measurable • Achievable • Realistic • Timed

  9. Goal Setting and Action Step Planning Goal Timeline 1. ____________________ By: __________ Action Step: a. ________________ by: _______ b. ________________ by: _______ 2. ____________________ By: ___________ Action Step: a. __________________ by: ________ b. __________________ by: ________

  10. Delegation Considerations • Delegator • Letting go • Empowerment • Delegatee • Ability (e.g., skill) • Willingness • Situation • Time constraints

  11. Determine ability and willingness of delegatees Clarify the goal Define responsibilities and level of authority Provide training Break big tasks into smaller ones Compliment delegatee after each task Coach, don’t lead Require completed work Steps for Successful Delegation

  12. Decision-MakingWhy People Get Stuck • Fear of Unknown • Fear of Conflict • Lack of Knowledge • Poor decision-making skills

  13. Effective Decision-Making • Identify problem • Write down the goal • Consider all possible solutions • Evaluate each solution • Consider advantages and disadvantages of each • Choose solution that best meets the goal • Carry out decision • Monitor

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