1 / 22

Conducting Meetings in English

Conducting Meetings in English. Prepared by Carol Liu. Role of a chairperson To make a decision or to coordinate To control the meeting To encourage people to speak To summarize the result Role of a participant To socialize To contribute. A Chairperson or Participant?.

kblakely
Download Presentation

Conducting Meetings in English

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Conducting Meetings in English Prepared by Carol Liu

  2. Role of a chairperson • To make a decision or to coordinate • To control the meeting • To encourage people to speak • To summarize the result • Role of a participant • To socialize • To contribute A Chairperson or Participant? Source: Lee, C. H. Business English Conversation. Taipei Hsien: Hsin-ye [新頁].2010.Print.

  3. Procedure for a Meeting: Chairman

  4. Being late • Not well-prepared/Not to the point • Silence • Cell-phone rings • Disagreeing all the time Do and Don’s in the meeting What is the most annoying thing when you have a meeting?

  5. Proposing your ideas in an open way: using tentative suggestions • Leaving your opinion unsettled • Not being assertive Participating a meeting:Be Tentative and Polite

  6. Why don’t we…? • I don’t suppose we could….? • What if we…? • How about if…? • Perhaps we could…. • Could we…? Examples of Tentative Questions

  7. Criticism or Euphemism? • Criticism may be seen as an insult. • Disagreement to seniors may cause offense. • Negative suggestions are not taken personally. • Managers take challenges from their subordinates. • In some culture, euphemism pervades. Observe the business culture you are in! Cultural Issue I

  8. Interruption, Turn Taking, and Silence • Silence between the moments is common / most Asian countries– to think, to show respect • Silence suggests people ‘drop’ conversation / most English-speaking countries– turn taking is tight; interrupt is impolite • Interruptions shows interest in the conversation / Latin culture Don’t take interruptions personally in business meetings; get to know your colleagues’ cultural background. Cultural Issue II

  9. May I have a word? • If I may, I think… • Excuse me for interrupting. • May I come in here? Expression: interrupting

  10. I (really) feel that… • In my opinion… • The way I see things… • If you ask me, … I tend to think that… Expression: giving opinions

  11. Do you (really) think that… • (name of participant) can we get your input? • How do you feel about…? • What do you think about this proposal? • Would you like to add anything, (name of participant)? • Has anyone else got anything to contribute? • Are there any more comments? Expression: Asking for opinions

  12. I never thought about that way before. • Good point! • I get your point. • I see what you mean. Expression: commenting on other opinions

  13. Exactly! • That’s (exactly) the way I feel. • I have to agree with (name of participant). Expression: agreeing with other opinion

  14. Up to a point I agree with you, but… • (I’m afraid) I can’t agree. Expression: Disagreeing with other opinions

  15. We should… • Why don’ you… • How/What about… • I suggest/recommend that… Expression: advising & suggesting

  16. Have I made that clear? • Do you see what I’m getting at? • Let me put this another way… • I’d just like to repeat that… Expression: Clarifying

  17. I'd like you to... • Would you mind... I wonder if you could... Expression: requesting information

  18. Expression: asking for repetition

  19. I'm afraid I don't quite understand what your are getting at. • Could you explain to me how that is going to work? • I don't see what you mean. Could we have some more details, please? Expression: asking for clarification

  20. Do you mean that...? • Is it true that...? Expression: asking for verification

  21. Sorry, that's not quite right. • I'm afraid you don't understand what I'm saying. • That's not quite what I had in mind. • That's not what I meant. Expression: correcting information

  22. well, that seems to be all the time we have today. • Please be brief. • I'm afraid we've run out of time. • I'm afraid that's outside the scope of this meeting. • That's not really why we're here today. • Why don't we return to the main focus of today's meeting. • We'll have to leave that to another time. • We're beginning to lose sight of the main point. • Keep to the point, please. • I think we'd better leave that for another meeting. • Are we ready to make a decision? Expression: keeping the Meeting on Time

More Related