MANAGE SOLDIER EMERGENCY DATA PROCESSES

1. Army National Guard Professional Education Center Human Resources and Readiness Training Center MANAGE SOLDIER EMERGENCY DATA PROCESSES NGB-PEC-HRRTC and the U.S. Army Soldier Support Institute Brief Unclassified

2. Terminal Learning Objective • Action: Manage Soldier Emergency Data Processes • Conditions: In a classroom environment, with internet connectivity and access to the AR 600-8-1, DD Form 93, FM1-0, and SGLV-8286 documents • Standards: Students will meet the standard when they can: • Understand that a Soldier’s Emergency Information Data is crucial to continually update and input into the eMILPO database • Recognize the key elements of the DD Form 93, SGLI, SGLV, TSGLI, and Family SGLI programs and documents • Identify the importance of Records Management through systems updates on Soldiers’ records

3. REFERENCES • AR 600-8-1, Casualty Management, 30 Apr 07 • AR 25-400-2, Army Records Information Management System • ARIMS), Sep 04 • DA Pam 640-1, Officers’ Guide to the ORB, Apr 87 • FM 1-0, Human Resources Doctrine, Appendix C • MILPER MSG 04-321, Elimination of the MPRJ, Nov 04 • Servicemembers’ Group Life Insurance Handbook, Handbook • 29-75-1 (www.insurance.va.gov) • DA Personnel Policy Guidance (PPG, Chapter 9) • Department of Veterans’ Affairs (DVA) website - • (www.insurance.va.gov)

4. DD Form 93Record of Emergency Data

5. RECORD OF EMERGENCY DATA (DD FORM 93) • eMILPO is the only system authorized to complete and record the DD Form 93 for active duty • National Guard soldiers need to ensure that soldiers info is added to eMILPO, especially before a deployment • DD Form 93 must still be printed, signed by the Soldier and witnessed Moving to electronic signature

6. RECORD OF EMERGENCY DATA (DD FORM 93) • Zero Defects is the standard • Once completed and signed, it becomes an official and legal document that designates the beneficiaries of benefits in the event a Soldier is reported captured, missing, or deceased • Provides the name and address of the persons notified in case of an emergency, sickness, or death • Errors in preparation can delay the Army’s casualty notification process, payment of benefits, and cause additional hardships upon the Soldier’s loved ones AR 600-8-1, Chapter 11

7. Who is Required to Have a Valid DD Form 93? • Active duty enlistees, inductees, and reenlistees from civilian life entering the Active Army (Military Entrance Processing Stations [MEPS]) • All Active, ARNG, and USAR personnel regardless of duty or training status (Responsible unit or organization) • USAR enlistees and reenlistees from civilian life entering the USAR and scheduled for IADT (MEPS, USAR Unit of assignment, or Reception Battalion) • USMA cadets and newly commissioned graduates (USMA) • ROTC cadets attending summer camp and ROTC cadets receiving commission upon graduation (ROTC Instruction Group) • 2LT’s commissioned under the early commission program (Army HQ processing the appointment) • DA Civilians assigned CONUS or OCONUS (Civilian Personnel Activity Center [CPAC]) AR 600-8-1, Chapter 11

8. DD Form 93 – Personal Information & Notification

9. DD Form 93 – Beneficiary & Disposition Info

10. Person Authorized to Direct Disposition (PADD) • Soldiers will designate their PADD selection in the remarks portion of the DD Form 93 by annotating the name, relationship, address with zip code, and telephone number • Soldiers can designate any blood relative or the spouse (if married) • When a Soldier designates a blood relative other than the spouse (if married) or a parent (if single), the Soldier will be counseled and a copy of the counseling will be attached to each copy of the DD Form 93 • Order of precedence when the person designated by the Soldier declines to be the PADD or the designated person does not survive the Soldier is outlined in section 11-6 of the AR 600-8-1 • If the family of a deceased Soldier does not agree with the Soldier’s designated PADD, the Army will not become involved with this family issue and will comply with the Soldier’s wishes • Currently PADD information is entered in eMILPO under the additional emergency information category AR 600-8-1, Chapter 11

11. Other changes to the DD 93 • Non-medical attendant • Geographic Location

12. Active Army Soldiers will review the DD Form 93 During out–processing for permanent change of station (PCS) and pre–separation processing Upon arrival at a new duty station During any record audit In conjunction with Soldier Readiness Program (SRP) processing Annually, in their birth month RC (USAR and ARNG) Soldiers will review the form During in–processing to a new troop program unit (TPU) In conjunction with a nationwide deployment or MOB readiness exercise Annually, in their birth month DA civilians assigned to emergency essential (EE) positions, and all civilians deploying in support of military operations Upon acceptance of assignment to a position designated as EE and annually while in that position Prior to departure from home station en route to CRC or other central processing facilities In conjunction with an emergency deployment readiness exercise (EDRE) During out–processing for PCS to an overseas assignment and annually while in the overseas area Verify / Update / Renew AR 600-8-1, Chapter 11

13. Soldier’s Emergency Data Information In EMILPO Both Emergency Notification (DD Form 93) and SGLI Information is input into EMILPO under the “Personnel Services” tab

14. Reserve Component Emergency Data Mobilization Planning Data Viewer (MPDV) • Seamless interface across the RC personnel information systems required to support mobilization planning – utilized for eMILPO / RC Computer Systems (RCAS and RLAS) interface for Soldiers’ Emergency Data information • MPDV collects data to allow unit level users to produce the Soldier Readiness Checklist in support of Soldier Readiness Processing • MPDV Soldier search allows the user to quickly search for and find a Soldier in any unit in a JFHQ or RRC and manage readiness NGB Information Pamphlet

15. Life Insurance Overview

16. Terminology(1 of 3) Servicemembers' Group Life Insurance (SGLI) - low-cost group life insurance option provided to Soldiers. Veterans' Group Life Insurance (VGLI) - post-separation insurance which allows Soldiers to convert their SGLI coverage to renewable term insurance Family Servicemembers' Group Life Insurance (FSGLI) - a program extended to the spouses and dependent children of Soldiers insured under the SGLI program - provides up to a maximum of $100,000 of insurance coverage for spouses, not to exceed the amount of SGLI the insured member has in force, and $10,000 for dependent children Traumatic Injury Protection Under Servicemembers' Group Life Insurance (TSGLI) - TSGLI is a traumatic injury protection rider under SGLI that provides for payment if a Soldier sustains a traumatic injury that results in certain severe losses (e.g. limbs, vision, hearing) AR 600-8-1, Ch 12

17. Terminology(2 of 3) Principal Beneficiary (ies) - The person(s) the Soldier wants to receive benefits in the event of his/her death, there can be more than one person listed Contingent Beneficiary (ies) - The person(s) to receive benefits in the event the Soldier’s principal beneficiary dies before the Soldier Unusual Beneficiary - Designation of someone or an organization, other than a family member or parent, as a beneficiary. • Any Soldier choosing to name an unusual beneficiary must be counseled on the ramifications of his decision • Counselor will state on the bottom of the form, “On (date) this Soldiers was counseled regarding this unusual beneficiary designation.” The person who counsels the Soldier will sign and date the form. AR 600-8-1, Ch 12

18. Terminology(3 of 3) Loco Parentis: A person who takes the place/role/responsibility of a birth parent - Father or Mother through adoption - Person who stood in relationship of a parent to the deceased for a period of at least 5 years prior to the Soldier reaching 18 years of age. AR 600-8-1

19. Servicemembers’ Group Life Insurance(SGLI)

20. Eligibility • Commissioned, warrant, and enlisted Active Duty Soldiers • Unit Soldiers of the ARNG and USAR and unit Soldiers in pay status • Members of the Ready Reserve who are assigned to a unit or position in which they perform active duty or ADT • Cadets of the United States Military Academy • Cadet members of ROTC while taking part in field training • Members of the Individual Ready Reserve (IRR) who volunteer for assignment to a MOB category AR 600-8-1, Chapter 11

21. SGLV 8286SGLI Election and Certificate http://insurance.va.gov/

22. Soldier Responsibilities • Soldiers will ensure the amount of insurance coverage and beneficiary designations on their SGLV Form 8286 are current • Soldiers will promptly inform the unit personnel officer and fill out an updated SGLV Form 8286 for the following reasons: (1) Election to increase or decrease coverage (2) Election not to have coverage (3) Change or addition to beneficiaries (e.g. marriage, divorce, birth) (4) Legal name change AR 600-8-1, Chapter 11

23. Veterans’ Group Life Insurance (VGLI)

24. What Does VGLI Provide? Like SGLI, VGLI provides a maximum of $400,000 of group term life insurance for veterans. It provides for life insurance only and does not provide for disability or other supplementary benefits. VGLI has no cash, loan, paid-up, or extended insurance values and does not pay dividends How Much Coverage is Available? VGLI coverage is issued in multiples of $10,000 up to the maximum of $400,000. However, a servicemember's VGLI coverage amount cannot exceed the amount of SGLI they had in force at the time of separation from service How Long Can You Keep Your VGLI Coverage? You can keep your VGLI coverage for your lifetime, as long as you continue paying premiums. VGLI Overview AR 600-8-1 / http://insurance.va.gov/

25. VGLI Eligibility • An SGLI insured Soldier who is released from active duty or active duty for training under a call or order to duty that does not specify a period of less than 31 days • A member of the Ready Reserves insured under SGLI who is being separated or released from drilling assignment • A member assigned to the Individual Ready Reserve (IRR) or to the Inactive National Guard (ING) of a branch of service • A member of the Public Health Service (PHS) or Inactive Reserve Corps (IRC) • A member who had part-time SGLI and who, while performing duty (or traveling directly to or from duty), suffered an injury or disability which renders him/her uninsurable at standard premium rates http://insurance.va.gov/

26. Family Servicemember's Group Life Insurance(FSGLI)

27. FSGLI Eligibility • Available only for the Soldier’s spouse and children – no other family members regardless of circumstances • A retired spouse can be insured under both FSGLI spousal coverage and his or her own VGLI coverage. • A spouse who is also in the military can be insured under both FSGLI and their own SGLI • Regardless of health, the spouse is eligible for coverage at the same premium rate; but, if coverage is initially declined and later added, proof of the spouse’s good health is required • There is no family or spousal coverage available under the VGLI program • Dependent unmarried children (natural born, legally adopted, and stepchildren) are covered for free, regardless of their health. Children are typically insured until age 18, but can be insured between the ages of 18 and 23 if pursuing a course of instruction at an approved educational institution. http://insurance.va.gov/

28. Traumatic Injury Protection Under Servicemember's Group Life Insurance (TSGLI)

29. What Is TSGLI? Traumatic Servicemembers’ Group Life Insurance (TSGLI) is a traumatic injury protection rider under SGLI that provides for payment to any Soldier covered by SGLI who sustains a injury that results in certain severe losses (e.g. limbs, vision, hearing) How Much Coverage Is Available? TSGLI coverage will pay a benefit of between $25,000 and $100,000 depending on the type of injury Can The Service Member Decline TSGLI? TSGLI coverage is automatic for those insured under basic SGLI and cannot be declined. The only way to decline TSGLI is to decline basic SGLI coverage Are Spouses And Children Covered By TSGLI? No, TSGLI is not available to spouses and children under FSGLI. Are Members Covered For TSGLI When They’re Insured Under VGLI? No. TSGLI coverage is not available to VGLI policyholders TSGLI Overview AR 600-8-1 / http://insurance.va.gov/

30. TSGLI Costs Note: These rates are determined by VA and are subject to change based on claims experience. http://insurance.va.gov/

31. Beneficiary Information • Soldiers must designate all beneficiary (ies) by name. They are no longer allowed to use the term “By law” • Soldiers may designate both a principal (first) and a contingent (second) beneficiary and may designate as beneficiary any person, firm, corporation, or legal entity, including a charitable organization or a trust • When a Soldier designates two (2) or more beneficiaries, the Soldier will specify on the SGLV Form 8286 (in fractions, percentages, or monetary amounts) the share to be paid to each • Soldiers may not designate beneficiaries via a Will or Power of Attorney - the designated SGLI beneficiary takes precedence and disbursements are made only to the individual(s) annotated on the SGLV Form 8286 • SGLI cannot be directly paid to minors designated as beneficiary until turning 18 years of age AR 600-8-1, Ch 12

32. Spouse Information Letter Dear Mr. or Mrs. ____________ As the current lawful spouse of, (Grade, full name of member), the law provides for spouse notification whenever a Soldier either selects a beneficiary for their Servicemembers’ Group Life Insurance (SGLI) other than their current lawful spouse or declines or reduces the maximum SGLI coverage for the spouse. This letter is to inform you that on (date) your spouse elected: ___ to decline SGLI coverage ___ to reduce the maximum SGLI coverage to a lesser amount ___ a beneficiary other than current lawful spouse or child Your spouse is entitled to make the above election. While we are not authorized to identify the names of any other beneficiaries (if elected), we are required to notify you of your spouse’s decision. (signed) (Appropriate Personnel Official)

33. Disbursement Process If No Beneficiary(ies) If no beneficiary is identified, available, or correctly designated the law determines the payment of SGLI proceeds in the following order - Widow or widower - Children in equal shares - Parents in equal shares or all to surviving parent - A duly appointed executor or administrator of the estate - Other next of kin SGLV 8286, September 2005

34. Payment/Disbursement Options Lump Sum – All SGLI proceeds paid in one payment to the beneficiary(ies) 36 Payments – SGLI proceeds paid out over 36 months in equal installments to the beneficiary(ies) - Beneficiary’s do not have the option of lump payments, once the installment option has been selected by the Soldier Shares – When there is more than one beneficiary, the Soldier must divide the SGLI proceeds into shares - These shares can be in any amount the Soldier wishes but must be broken down by fractions (1/4, 1/2, etc) or by percentage (25%, 50%, etc) and must be equal to the total coverage AR 600-8-1

35. QUESTIONS

36. Terminal Learning Objective • Action: Manage Soldier Emergency Data Processes • Conditions: In a classroom environment, with internet connectivity and access to the AR 600-8-1, DD Form 93, FM1-0, and SGLV-8286 documents • Standards: Students will meet the standard when they can: • Understand that a Soldier’s Emergency Information Data is crucial to continually update and input into the eMILPO database • Recognize the key elements of the DD Form 93, SGLI, SGLV, TSGLI, and Family SGLI programs and documents • Identify the importance of Records Management through systems updates on Soldiers’ records