Office of Institutional Planning and Research (OIPR) Enrollment Toolsets and Support

1. Office of Institutional Planning and Research (OIPR) Enrollment Toolsets and Support Marie E. Zeglen, Ph.D. Office of Institutional Planning and Research Academic Administrator Workshop September 15, 2011

2. Academic Leadership Challenges Assuring program quality Assigning faculty effort Managing enrollments Maximizing revenues Promoting student success Planning in a rocking boat

3. OIPR Support for Your Leadership Self-service web applications - www.ir.ufl.edu UF Fact Book Data requests Historical records on programs Analytic studies

4. Keeping Track of What Matters

5. OIPR Tools and Resources Web-Based Information Resources

6. OIPR Tools and Resources SERU Daily Enrollment Tracking Enrollment Cube Revenue Cube Effort Tracking Student Flow

7. Students The SERU Survey Databases • Purpose – Increase understanding of the undergraduate student experience at UF • Population survey of nearly all undergraduates by major, 2009 and 2011 • Comparisons to other AAUs • Program review and improvement – • Student academic experiences • Student life and services • Internationalization (SACS QEP)

8. Students SERU Results • Major • Global educational experiences • Student services • Advising • Campus climate • Student engagement http://www.ir.ufl.edu/OIRApps/SERU/signon.aspx

9. Enrollments Enrollment Management Data • Purpose – Provide course management to student tracking and tuition projections • Easy web access to bottom line results – SCH, students, revenues • Two basic resources • Daily Enrollment Tracking • Enrollment Cube

10. Enrollments Daily Enrollment Tracking • Purpose – Track daily enrollments by SCH, FTE, level, college and department • Tracking of course section enrollments and capacities • OIPR web site updated daily http://www.ir.ufl.edu/enrollmanagement.htm

11. Enrollments The Enrollment Cube • Purpose – Provide easy access to historical data on SCH and FTE • Two versions of cube: 2002 to 2009 and Post 2009 • The Post 2009 cube is in beta test now • Official data based on State University System files

12. Enrollments Enrollment Cube Demonstration • Breakdowns – year, college, department, level, course, residency • Post 2009 cube adds student major • Measures – SCH, FTE – total, funded, unfunded http://www.ir.ufl.edu/ (SCH Cube Link on the Bottom Left) (Requires Gatorlink Secure Access)

13. Revenue Revenue Cube • Purpose – Help departments to estimate their revenue streams for course sections • Combines student financial and enrollment data by term, department, student characteristics http://www.ir.ufl.edu/ (Enrollment Revenue Cube Link on the Bottom Left) (Requires Gatorlink Secure Access)

14. Student Success Student Flow System • Purpose – Identify patterns of retention and graduation of students • Study impacts of preparation, performance, demographic and financial factors • Support – advising, admissions, enrollment management • Strengthen enrollment projection – more detailed models

15. Student Success Student Flow Early Version • Annual data for first-time-in-college student cohorts, beginning in 1996 • Regression models for graduation, time to degree, credits at degree, and GPA at degree • Descriptive information on graduation cohorts at 4, 5, 6, and 8 years – with college breakdowns • Demo

16. Student Success New Version of Student Flow • Term-based – to allow more timely data and differentiate new cohorts – Summer/Fall vs. Spring/Summer • Track by college/major • Add new data – STEM, FOS, Gateway courses • Strengthen enrollment projections by incorporating findings into models

17. Faculty Effort Faculty Effort Purpose – Certification for A21 reports on federal grants and State of Florida effort reports New effort tracking system being implemented this year Integrated with online faculty assignment reports (FARs) Training for you and your staff critical http://www.hr.ufl.edu/training/myUFL/toolkits/EffortReporting.asp

18. Questions?