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Motor Fuel Accomplishments and Challenges

This document outlines the accomplishments and challenges of the Motor Fuel Program in 2003, discussing advancements in assessment tools, data verification, and communication strategies while addressing key hurdles like quality improvements and changing regulatory environments. Adaptations to meet evolving needs, such as attribution analysis changes and modeling data for gasohol, are also detailed.

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Motor Fuel Accomplishments and Challenges

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  1. Motor Fuel Accomplishmentsand Challenges 2003 Motor Fuel Workshops: Atlanta Sacramento

  2. Introduction I • Accomplishments: • Re-Assessment • Smart Input tool • Motor Fuel (MF) Reviews • Data verification • Publications: • Process Review • Brochure • Community of Practice (COP)

  3. Introduction II • Challenges: • Motor fuel reviews and follow-up • Quality of reviews • Quality improvements • Risk assessment • Division Administrator emphasis • Communication

  4. Introduction III • Changing environment • Reauthorization • Reporting changes • Attribution analysis changes • Modeling data (gasohol in particular) • Communication

  5. Accomplished: Re-Assessment • Time line • Began in late 1998 • Shortly after TEA-21 passed • Methodology • Working group • State experts • AASHTO • FTA (Federation of Tax Administrators) • FHWA

  6. Accomplished: Re-Assessment • General Accounting Office (GAO) • Concurrent assessment • Cooperative effort • Substantial agreement on conclusions • GAO identified several actions • Verification of State MF reporting • Document FHWA attribution methodology • Independent review of FHWA methodology • Evaluate EXSTARS-EXFIRS for validation

  7. Accomplished: Re-Assessment • FHWA identified several areas for revision • Federal Register Notice • Comments received • General support for the proposals • Publication: Attribution and Apportionment of Federal Highway Tax Revenues: Process Refinements

  8. Accomplished: Smart Input tool • Developed and tested Smart Input Tool • Version 1.03 available May, 2002 • Installation and technical support • Used by 48 States • Must be used for data starting January 2002 • Generally considered easy-to-use • More detail later

  9. Accomplished: MF Reviews • Motor Fuels Review Working Group • Continuous Process Improvement Model • Discussed at last year’s workshop • About 27 have been reported • Quality varies • Want your feedback on improving this process

  10. Accomplished: Data verification • Process review versus data verification • Why verify? • Old procedure - data hand-entered • Data needs checking until new procedures • Verification memo • Just went out • Due April 15 • Probably two rounds

  11. Accomplished: Publications • Attribution and Apportionment of Federal Highway Tax Revenues: Process Refinements • Your State’s Share: Attributing Federal Highway Revenues to Each State • Community of Practice (COP)

  12. Challenges: MF Reviews and Follow-up • Quality of reviews • Continuous Process Improvement model • Left open to interpretation • Wide range of quality • Quality improvements • Need to bring up the average • Three core items: • Procedures document • Procedures assessment • Oversight plan • Risk assessment

  13. Challenges: Communication • Keep Division in loop • Video conference options • Community of Practice • Promotional brochures

  14. Changing Environment: Reauthorization • TEA-21 ends September 30, 2003 • Due for re-authorization • Administration-proposed legislation • What Congress will do is unknown • No significant MF changes expected

  15. Changing Environment: Reporting Changes • Must use the Smart Input Tool • Transfer date is January 2002 • Any revision prior to 1 / 02, use old method • Any submission or revision after 1 / 02, use Smart Input Tool • Review some of the Input Tool features

  16. Changing Environment: Attribution Analysis Changes • FHWA will be treating some data differently • On-highway public diesel use • Alternative fuels reporting • Loss allowance treatment • Reporting changes • For alternative fuels • State responsibilities

  17. Changing Environment: Modeling Data • FHWA held a models workshop • March 7-8, 2002 • Stakeholder input • Models generally acceptable • Focus on the big picture • Follow-up on State/Federal discrepancy • Total gallons • Reported versus modeled gallons

  18. Changing Environment: Gasohol Model • Hot topic in reauthorization • Conversion from MTBE to ethanol • Current model emphasized location • That assumption will become invalid

  19. In Summary • Identified accomplishments • Identified challenges • Identified changes in the MF environment • That’s the background – let’s move to details

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