1 / 22

Alzheimer’s Respite SFY 2011 Applicant Technical Assistance Meeting April 9, 2010

Alzheimer’s Respite SFY 2011 Applicant Technical Assistance Meeting April 9, 2010. 10:00 Welcome Alzheimer’s Respite Program Overview Application Overview Application Forms and Instructions Excel Spreadsheets Highlights Service Specifications

keelty
Download Presentation

Alzheimer’s Respite SFY 2011 Applicant Technical Assistance Meeting April 9, 2010

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Alzheimer’s Respite SFY 2011Applicant Technical Assistance MeetingApril 9, 2010

  2. 10:00Welcome Alzheimer’s Respite Program Overview Application Overview Application Forms and Instructions Excel Spreadsheets Highlights Service Specifications Rules for Cost Sharing and Criminal Record Checks Contract Clauses 10:45Q&A 11:30 Adjourn Agenda

  3. Alzheimer’s Respite: Program Overview • “The purpose of these funds is to provide services that assist family caregivers of people with Alzheimer’s disease or related dementia.” • To be eligible, the care recipient must live with or have a family caregiver (notin a group home) • The care recipient must have a written physician’s diagnosis of Alzheimer’s or related dementia • The service must provide respite for the caregiver

  4. Alzheimer’s Respite:Program Overview • The State of Ohio is the funding source • Funding may change during the contract term • Funds cannot be rolled from one term to the next • The contract cannot be renewed after 6/30/11 • Contract usage rates monitored during the year • Awards may be adjusted • If 65% of units have not been provided by 3/31/11 (75% of contract term) • Funds may be diverted from one provider to another to ensure maximum utilization

  5. Alzheimer’s Respite:Program Overview • WRAAA does not refer consumers or manage cases • Providers must perform outreach • Consumers and caregivers are encouraged to contribute toward the cost of the service • But service is not to be denied to any individual who does not contribute • And means testing is not allowable

  6. SFY 2011 Alzheimer’s Respite RFP • Purpose: • To provide services that assist family caregivers of people with Alzheimer’s disease or related dementia • Service area: • Cuyahoga, Geauga, Lake, Lorain and Medina Counties • Funded services: • Personal Care, Homemaker, and Adult Day Services • Alzheimer’s Associations only: • Alzheimer’s Education, Care Consultation, Respite Reimbursement and Core Services

  7. Timeline • Early Submission Due Date April 26th, noon • Final Submission Due Date May 4th, 4pm • Award Decision Mid-June • Contract Agreements Completed June 30, 2010 • First Day of Service July 1, 2010 • Last Day of Service June 30, 2011

  8. Application Overview • Available Funding • Application Materials • Optional Early Submission Document Review • Evaluation Criteria • Award Appeal Process • Contracting • Reporting • Monitoring • New Provider Orientation

  9. Application Instructions & Forms • Document Checklist • Signatures and Dates • Questionnaires • Agency • Conditions of Participation • Service-Specific • Previously Funded or New Applicant • Applicant-Provided Documents • ie, Organizational Chart, Proof of Insurance • Excel Workbook Instructions

  10. Excel Workbook • Print Excel Workbook & Submit Hardcopies • One (1) Provider Contact Sheet • A three (3) page set for each service • And for each county, if multiple counties are served • One set = a Contract Service Page, a Cost of Service Detail Page and a Sources of Revenue and Narrative Page • Worksheets are linked • The Sources of Revenue Page is new for SFY 2011

  11. Service Unit Definitions

  12. Rules Highlights • Rules – same as SFY 2010 Alzheimer’s Respite, but different from Traditional OAA • Review rules before completing application & reflect current rules in your responses • Rules are available for download from the Ohio Department of Aging (ODA) Website http://aging.ohio.gov/information/rules/current.aspx • Review contract sample carefully

  13. Applicable Rules 173-3-01 Introduction and Definitions 173-3-04 Provider agreements in general 173-3-05 Competitive-bidding process 173-3-06 Mandatory clauses 173-3-06.1 Adult Day service 173-3-06.4 Homemaker service 173-3-06.5 Personal care service 173-3-07 Consumer cost-sharing policies 173-3-09 Appeals 173-9-01 Criminal records check ODA Rules Highlights: Terms & Conditions

  14. ODA Rules Highlights: Terms & Conditions • Mandatory Clauses (173-3-06) • Requires Provider to comply with service specifications in the Ohio Administrative Code. • Adult Day Service (173-3-06.1) • Homemaker (173-3-06.5) • Personal Care (173-3-06.6) • Requires Provider to comply with written specifications • Core • Alzheimer’s Respite Education and Care Consultation • Respite Reimbursement

  15. ODA Rules Highlights: Terms & Conditions • Mandatory Clauses (173-3-06) • Requires Provider to give priority to and satisfy the service needs of older persons with greatest economic and social needs • Low-income • Low-income minorities • Limited English proficiency • Reside in rural areas • At risk for institutional placement (frail)

  16. ODA Rules Highlights: Terms & Conditions • Mandatory Clauses (173-3-06) • Requires Provider to cooperate with the AAA and ODA whenever the President declares that the provider’s service area is a disaster area • Requires Provider who is a mandatory reporter to notify county department of job and family services if reasonable cause to suspect abuse, neglect or exploitation (consent of older adult is not required).

  17. ODA Rules Highlights: Terms & Conditions • Mandatory Clauses (173-3-06) • Requires Provider to safeguard information • Store in designated, locked space • Obtain consumer’s consent to disclose • Utilize only for provision of services • Safeguard SAMS login information and passwords

  18. ODA Rules Highlights: Terms & Conditions • Mandatory Clauses (173-3-06) • Encourage voluntary contributions • If Cost Sharing, Provider must comply with process of Rule 173-3-07 • Providers must comply with the criminal records check process in Rule 173-9-01 • The Appeals process must follow Rule 173-3-09 • The Contractor may not assign its duties without consent of WRAAA

  19. ODA Rules Highlights: Terms & Conditions • Criminal Records Check (173-9-01) • Log of all applicants for direct care roles • Date criminal records check and references were requested and received, disqualifying offenses and their review, outcome (ex, conditionally hired) • BCII report • Or FBI, if applicant moved to Ohio within last 5 years • No disqualifying offenses • Or, documentation why applicant is unlikely to repeat • Report must be available for review • Not sealed

  20. ODA Rules Highlights: Terms & Conditions • Cost Sharing (173-3-07) • Optional, but recommended, for: • Adult Day • Personal Care • Homemaking • Respite Reimbursement • Not allowable for: • Alzheimer’s Education and Care Consultation • Core Services • Must have a written policy • Provide to consumer, administer consistently

  21. ODA Rules Highlights: Terms & Conditions • Cost Sharing (173-3-07) Sliding fee schedule

  22. ODA Rules Highlights: Terms & Conditions The 2009 Poverty Guidelines • Cost Sharing (173-3-07) 2009 HHS Poverty Guidelines are still in effect Use 2010 Poverty Guidelines when these are updated

More Related