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KETTLE SEASON 2012

KETTLE SEASON 2012. CASCADE DIVISION. 2012 Kettle Season. Corps/Units/Service Extension will be assembling their own Kettle Worker packets again this year. All forms are found available under the R:General FolderGeneral FolderHuman Resources Dept A-Forms to Hire Kettle Workers.

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KETTLE SEASON 2012

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  1. KETTLE SEASON 2012 CASCADE DIVISION

  2. 2012 Kettle Season • Corps/Units/Service Extension will be assembling their own Kettle Worker packets again this year. • All forms are found available under the R:\General Folder\General Folder\Human Resources Dept\A-Forms to Hire Kettle Workers

  3. 2012 Kettle Season • We have an email address set up just for Christmas. • CSHR-Christmas 2009@usw.salvationarmy.org • Send Christmas Kettle Worker paperwork to DHQ as an email attachment to this email. • Employee Names should be in the subject line • Do not send paperwork directly to any HR or Payroll employee

  4. 2012 Kettle Season • Forms for Kettle Workers: • Local Files • General Safety Rules • Anti-Harassment • Code of Ethics • Reference Forms (2) • Interview notes • Kettle Worker Application

  5. 2012 Kettle Season • Forms HR/Payroll need: • For DHQ • I-9 with photo back-up • Background Disclosure and Authorization • W-4

  6. 2012 Kettle Season • Kettle Worker Information • Each Kettle Worker should be provided the following information • Supervisor’s (Contact) Name • Contact Phone Number • Location of Corps/Christmas Center • Corps Officers’ Name

  7. 2012 Kettle Season • Report Workplace Accidents • To Supervisor within 24 hours • Supervisor to Sedgewick within 24 hours • 1.888.548.0157 • Account # 4618

  8. 2012 Kettle Season • Employment of Minors • Oregon • Hours of Employment • 14 & 15 year olds • 16 & 17 year olds • Rest Periods • Employment Certificate

  9. 2012 Kettle Season • Employment of Minors • Idaho • 16-17 years old • Under 16 • Working Hours • Record Keeping • Fines

  10. Kettle Season 2009 10

  11. Kettle Season 2009 11

  12. Kettle Season 2009 12

  13. 2012 Kettle Season • Retention of Records for Kettle Workers • Handle like a regular employee • P&P Part 3 10-07 Directive No. 02-69

  14. 2012 Kettle Season • Retention of Records for Kettle Workers • I-9 • Electronic Storage

  15. Kettle Worker Paperwork Trail Corps DHQ HR Child Safety Payroll Employee • Hiring • Reference • Interviews • Collection of Data • Input of Data • Submit to DHQ • Work Miracles • Verification of Information • Process for CFC • Data Entry • Long List of boring tasks • Process Background Check • Review of background hits • Adverse Action and Termination • Data Upload Ultipro • W-2 • Checks • Final Checks • Work • Get Paid

  16. Bi-Weekly Kettle Payroll NOVEMBER • November 1-18 • Submit to DHQ as much and as often as you like • HR Goal is to have 24 hour turn around for paperwork in the email box by 8:00 a.m. • November 19 • 8:00 a.m. PST CUT OFF for Input into the Kettle Program ( HR Functions) • November 19-27 • Still do data input into the kettle program, monies, hours.

  17. Bi-Weekly Kettle Payroll NOVEMBER • Friday • 8:00 CS Hire will have processed by 12:00 • Payroll: pulling kettle worker information form Kettle program, upload into Ulitpro, export and upload employee numbers back into kettle program.

  18. Bi-Weekly Kettle Payroll December • December 1-6 • Submit to DHQ as much and as often as you like • December 7 • 8:00 Cut off for Input into the Kettle Program • December 21 • 8:00 a.m. PST CUT OFF for Input into the Kettle Program • Area’s In Red • Still do data input into the kettle program, monies, hours, etc.

  19. I-9

  20. Date Entered in to the Federal E-verify System

  21. 2012 Kettle Season Paying Kettle Workers

  22. 2012 Kettle Season • Kettle Program VS UltiPro • Kettle Program • Time Clock • Employee Information Holder • Report Keeper/Generator • UltiPro • Payroll Program • Calculates Check • W-2 • Corps have no access to this program

  23. 2012 Kettle Season • An Employee will not be set up to: • Work in Kettle Payroll and Regular Payroll • Kettle Coordinator, Drivers, etc., will be input on the Regular Payroll Group

  24. 2012 Kettle Season • Kettle hours must be submitted by 10:00 a.m. on the Monday following Payroll End Date • How to handle missed hours • Additional income for Kettle Workers

  25. 2012 Kettle Season • HR needs to be notified immediately when terminating an employee • Email to CSHR-Christmas 2009 with: • Name • File Number • Final Hours • Dates for which the work occurred. • Never hold an employee’s check

  26. 2012 Kettle Season Kettle employees will be paid every other Friday November 30, 2012 December 14, 2012 December 28, 2012

  27. 2012 Kettle Season Child Safety

  28. 2012 Kettle Season • DHQ generates background request from Kettle Program data, verification of release and submits to Abso for processing • Abso returns results to DHQ

  29. 2012 Kettle Season • NOT SENT > DHQ has not submitted yet • PENDING > DHQ has submitted

  30. What happens with an alert? • DHQ reviews for precluded offenses • If no precluding offenses, No contact from DHQ • If precluded offenses are listed, Child Safety Coordinator will contact Corps Officer; may refer to THQ for review

  31. What happens with an alert? • Corps Officer Correspondence • Informational • Termination • Cover Letter • Letter to Applicant • Background Check • Warrants

  32. 2012 Kettle Season QUESTIONS AND ANSWERS

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