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KETTLE SEASON 2013

KETTLE SEASON 2013. CASCADE DIVISION. 2013 Kettle Season. Corps/Units/Service Extension will be assembling their own Kettle Worker packets again this year. All forms are found available under the R:General FolderGeneral FolderHuman Resources Dept A-Forms to Hire Kettle Workers.

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KETTLE SEASON 2013

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  1. KETTLE SEASON 2013 CASCADE DIVISION

  2. 2013 Kettle Season • Corps/Units/Service Extension will be assembling their own Kettle Worker packets again this year. • All forms are found available under the R:\General Folder\General Folder\Human Resources Dept\A-Forms to Hire Kettle Workers

  3. 2013 Kettle Season • We have an email address set up just for Christmas. • CSHR-Christmas 2009@usw.salvationarmy.org • Send Christmas Kettle Worker paperwork to DHQ as an email attachment to this email. • Employee Names should be in the subject line • Do not send paperwork directly to any HR or Payroll employee

  4. 2013 Kettle Season • Forms for Kettle Workers: • Local Files • General Safety Rules • Anti-Harassment • Code of Ethics • Reference Forms (2) • Interview notes • Kettle Worker Application

  5. 2013 Kettle Season • Forms HR/Payroll need: • For DHQ • I-9 with photo back-up • Background Disclosure and Authorization • W-4

  6. 2013 Kettle Season • Kettle Worker Information • Each Kettle Worker should be provided the following information • Supervisor’s (Contact) Name • Contact Phone Number • Location of Corps/Christmas Center • Corps Officers’ Name

  7. 2013 Kettle Season • Report Workplace Accidents • To Supervisor within 24 hours • Supervisor to Sedgewick within 24 hours • 1.888.548.0157 • Account # 4618

  8. 2013 Kettle Season • Employment of Minors • Oregon • Hours of Employment • 14 & 15 year olds • 16 & 17 year olds • Rest Periods • Employment Certificate

  9. 2013 Kettle Season • Employment of Minors • Idaho • 16-17 years old • Under 16 • Working Hours • Record Keeping • Fines

  10. Kettle Season 2013 10

  11. Kettle Season 2013 11

  12. Kettle Season 2013 12

  13. 2013 Kettle Season • Retention of Records for Kettle Workers • Handle like a regular employee • P&P Part 3 10-07 Directive No. 02-69

  14. 2013 Kettle Season • Retention of Records for Kettle Workers • I-9 • Electronic Storage

  15. Kettle Worker Paperwork Trail Corps DHQ HR Child Safety Payroll Employee • Hiring • Reference • Interviews • Collection of Data • Input of Data • Submit to DHQ • Work Miracles • Verification of Information • Process for CFC • Data Entry • Long List of boring tasks • Process Background Check • Review of background hits • Adverse Action and Termination • Data Upload Ultipro • W-2 • Checks • Final Checks • Work • Get Paid

  16. Bi-Weekly Kettle Payroll • 10/22-11/20 • Submit to DHQ as much and as often as you like • HR Goal is to have 24 hour turn around for paperwork in the email box by 8:00 a.m. • November 21 • 8:00 a.m. PST CUT OFF for Input into the Kettle Program ( HR Functions) • November 22-26 • Still do data input into the kettle program, monies, hours.

  17. Bi-Weekly Kettle Payroll • Nov 27-Dec 6 • Input all you want • Fridays- • Payroll: pulling kettle worker information from Kettle program, upload into Ulitpro, export and upload employee numbers back into kettle program.

  18. December 6 • 12:00 Cut off for Input into the Kettle Program • December 6-10 • Still do data input into the kettle program, monies, hours. • December 20th on • Special specialspecial Bi-Weekly Kettle Payroll

  19. I-9

  20. 2013 Kettle Season Paying Kettle Workers

  21. 2013 Kettle Season • Kettle Program VS UltiPro • Kettle Program • Time Clock • Employee Information Holder • Report Keeper/Generator • UltiPro • Payroll Program • Calculates Check • W-2 • Corps have no access to this program

  22. 2013 Kettle Season • An Employee will not be set up to: • Work in Kettle Payroll and Regular Payroll • Kettle Coordinator, Drivers, etc., will be input on the Regular Payroll Group

  23. 2013 Kettle Season • Kettle hours must be submitted by 10:00 a.m. on the Monday following Payroll End Date • How to handle missed hours • Additional income for Kettle Workers

  24. 2013 Kettle Season • HR needs to be notified immediately when terminating an employee • Email to CSHR-Christmas 2009 with: • Name • File Number • Final Hours • Dates for which the work occurred. • Never hold an employee’s check

  25. 2013 Kettle Season Kettle employees will be paid every other Friday November 29, 2013 December 13, 2013 December 27, 2013 **Special on Dec 31**

  26. 2013 Kettle Season Child Safety

  27. 2013 Kettle Season • DHQ generates background request from Kettle Program data, verification of release and submits to Abso for processing • Abso returns results to DHQ

  28. 2013 Kettle Season • NOT SENT > DHQ has not submitted yet • PENDING > DHQ has submitted

  29. What happens with an alert? • DHQ reviews for precluded offenses • If no precluding offenses, No contact from DHQ • If precluded offenses are listed, Child Safety Coordinator will contact Corps Officer; may refer to THQ for review

  30. What happens with an alert? • Corps Officer Correspondence • Informational • Termination • Cover Letter • Letter to Applicant • Background Check • Warrants

  31. 2013 Kettle Season QUESTIONS AND ANSWERS

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