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Summer Sports Club Forum

Summer Sports Club Forum. Introduction. Welcome Agenda Guests Format. Organisational Structure. Structures Roles and responsibilities Club information Communication. Smoking Laws. Greg Talbot- Local Laws. T20 cricket. Risk assessments Council report

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Summer Sports Club Forum

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Presentation Transcript

  1. Summer Sports Club Forum

  2. Introduction • Welcome • Agenda • Guests • Format

  3. Organisational Structure • Structures • Roles and responsibilities • Club information • Communication

  4. Smoking Laws • Greg Talbot- Local Laws

  5. T20 cricket • Risk assessments • Council report • Last season 20 grounds available • This season 22 grounds (added Gordon Barnard West, Highfield North, upgraded Camberwell SportsGround) • Council outcomes and next steps • Club responsibilities

  6. Risk • Clubs undertake own inspections • Pavilion maintenance • Pavilion inspections • Inspection checklist (monthly) • Tenancy guide outlines expectations • Let us know of any issues

  7. Pavilions • Don’t store junk and flamables • Don’t block fire equipment and doorways • Don’t leave bins out • Don’t leave items next to pavilions that enables people to climb onto pavilion • Testing and tagging own electrical equipment • Don’t leave cash or stock or equipment or valuables in pavilion, there are breakins – -report breakins to council and police • Swipe cards

  8. Liquor Licence • Reminder of Tenancy Guide details • Clubs new or varied licence come to Sport Services first (if club altered tenancy or liquor times, altered pavilion etc) • Sport Services review varying or new details prior to clubs applying to VCGLR • Standard renewal clubs direct to VCGLR • Council is not decision making body

  9. Sportsground pavilion utility contribution • Background • Clubs to contribute 70% total costs • Conservative $105,000 total • Usage matrix system • Invoiced with Tenancy Fees

  10. Sportsground pavilion utility contribution scheme

  11. Club Development Seasonal information • Ground allocations sent to Clubs • Review allocations and notify Steve if any changes by 15 October • Invoicing during November (with utility costs) • Invoices will not be altered if clubs realise their allocation is not accurate/used and they have been overcharged • Security Bond Deposit – Most clubs roll from season to season, others will be invoiced

  12. Club Development (More details at Sport Development breakout group) • 2 Year Tenancy – First season, will be reviewed • Allocation Policy – consultation, help guide Council • Green message – Check Tenancy guide, signs • Volunteers – new Laws, attract, support and retain • Food Handling – Tenancy Guide processes • Incorporation – Consumer Affairs

  13. Grants • Council has internal annual Community Grants (very few sport clubs apply) • Steve will email other relevant grants as they become available • Clubs also look at options • Council run grant workshops

  14. Capital and renewals • (information from Glen in breakout) • Pavilion upgrades • Training lights • Cricket nets • Fences • Synthetic wickets • Irrigation

  15. Turf • (Information from Matt in break-out) • Curators • Ground condition & maintenance • Turf wicket preparations • Covers

  16. Open Space • (More information from Mark in breakout) • BOSS • Allocation policy • Shared usage (dogs, residents, etc) • Club growth

  17. Break • 5 minutes • Break out groups

  18. Break out groups • Club Development – David/Steve • Capital / renewal – Glen • Turf – Matt • Open space - Mark

  19. The end • Thanks for attending • Good luck for the season

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