26-FEB-2010

1. Design Phase Project Controls Enhancements 26-FEB-2010

2. ABP Update Through January 19, 2010 the MassDOT Accelerated Bridge Program has advertised 73 construction projects with a combined construction budget valued at $472.8 Million. Of these 73 advertised construction projects: 57 have already, or will, repair/replace 102 site-specific bridges throughout the Commonwealth 16 are maintenance/preservation projects which provide additional work to improve the safety of more than 21 other bridges in the Commonwealth 60 have been awarded to a contractor 11 have been substantially completed ABP – ACEC Design Consultants Project Controls Requirement • Project Controls is a requirement in the ABP Bond Bill. ABP Council Executive Director– Anne Collins SECTION 17. “The council shall establish and implement project controls to ensure that projects carried out under this act shall be done in the most efficient possible manner. The council shall create an internal project controls function to oversee all such work ... In addition, the financing of and expenditures under the program shall be subject to a joint public oversight hearing conducted by the joint committee on transportation and the joint committee on bonding, capital expenditures and state assets not less than two times per year.”

3. ABP Update Through January 19, 2010 the MassDOT Accelerated Bridge Program has advertised 73 construction projects with a combined construction budget valued at $472.8 Million. Of these 73 advertised construction projects: 57 have already, or will, repair/replace 102 site-specific bridges throughout the Commonwealth 16 are maintenance/preservation projects which provide additional work to improve the safety of more than 21 other bridges in the Commonwealth 60 have been awarded to a contractor 11 have been substantially completed ABP – ACEC Design Consultants Project Controls Requirement • In Dec-08, the ABP Oversight Council filed an 77 page report detailing the Controls “to ensure that adequate tracking and reporting of program progress, cost and schedules.” • MassDOT is required to update the report and resubmit it to the Legislature, showing what has been done, by the end of 2010.

4. ABP Update Through January 19, 2010 the MassDOT Accelerated Bridge Program has advertised 73 construction projects with a combined construction budget valued at $472.8 Million. Of these 73 advertised construction projects: 57 have already, or will, repair/replace 102 site-specific bridges throughout the Commonwealth 16 are maintenance/preservation projects which provide additional work to improve the safety of more than 21 other bridges in the Commonwealth 60 have been awarded to a contractor 11 have been substantially completed ABP – ACEC Design Consultants Project Controls – Introduction • The ABP legislation requires 90 percent ‘on-time and on-budget.’ • The data and reports generated through the controls will: • guide critical program management decisions aimed at delivering projects on-time and on-budget • provide the public & oversight with a clear view of the work performed • monitor the Commonwealth’s return on investment • “The introduction of Project Controls will be the legacy of the ABP.”

5. ABP Update Through January 19, 2010 the MassDOT Accelerated Bridge Program has advertised 73 construction projects with a combined construction budget valued at $472.8 Million. Of these 73 advertised construction projects: 57 have already, or will, repair/replace 102 site-specific bridges throughout the Commonwealth 16 are maintenance/preservation projects which provide additional work to improve the safety of more than 21 other bridges in the Commonwealth 60 have been awarded to a contractor 11 have been substantially completed ABP – ACEC Design Consultants Project Controls – Designer Accountability • Design Consultant Accountability, for Cost & Schedule implications – for all aspects that are within the control of the Designer. • Additional Scope & Budget to perform project controls functions. • Consequences of non-compliance • slows payment processing • possible denial of Design contract Time extension • adverse Consultant Performance Rating (new rating evaluation to include a score for Cost & Schedule performance). • Note: • MassDOT – Highway will not direct a “Redesign at the Designer’s Cost” – for Bid Variances (like other State Agencies have done). • MassDOT – Highway is fully aware that not all design phase delays are caused by the Design Consultant.

6. ABP Update Through January 19, 2010 the MassDOT Accelerated Bridge Program has advertised 73 construction projects with a combined construction budget valued at $472.8 Million. Of these 73 advertised construction projects: 57 have already, or will, repair/replace 102 site-specific bridges throughout the Commonwealth 16 are maintenance/preservation projects which provide additional work to improve the safety of more than 21 other bridges in the Commonwealth 60 have been awarded to a contractor 11 have been substantially completed ABP – ACEC Design Consultants ABP Project Controls Manager – Robert Gearheart Project Controls Update The term ‘Project Controls ‘ includes many facets (and is often misunderstood to be limited to a small universe of project management): • Supporting Oversight • Program Budget Control (e.g. all costs --- overheads, design, construction, etc.) • Reporting (collect, review, monitor, report) • Performance Measurement • Cost Estimating • Construction Planning / sequencing • Project Cost Control • Project Schedule Control • Risk Management • Claims Avoidance • Recovery Options • Change Management • Construction Schedule Training

7. ABP Update Through January 19, 2010 the MassDOT Accelerated Bridge Program has advertised 73 construction projects with a combined construction budget valued at $472.8 Million. Of these 73 advertised construction projects: 57 have already, or will, repair/replace 102 site-specific bridges throughout the Commonwealth 16 are maintenance/preservation projects which provide additional work to improve the safety of more than 21 other bridges in the Commonwealth 60 have been awarded to a contractor 11 have been substantially completed ABP – ACEC Design Consultants Project Controls Structure

8. ABP Update Through January 19, 2010 the MassDOT Accelerated Bridge Program has advertised 73 construction projects with a combined construction budget valued at $472.8 Million. Of these 73 advertised construction projects: 57 have already, or will, repair/replace 102 site-specific bridges throughout the Commonwealth 16 are maintenance/preservation projects which provide additional work to improve the safety of more than 21 other bridges in the Commonwealth 60 have been awarded to a contractor 11 have been substantially completed ABP – ACEC Design Consultants Project Controls Update • ABP has a Project Controls Unit (PCU), that is managed by MassDOT, and supports the Oversight Council Executive Director. • This PCU utilizes a consultant, as an extension of staff, to fulfill many of the roles of the Project Controls requirements and repo. • MassDOT hired an additional entity to perform Independent Construction Estimates during the design phase. • The long term plan is to transition all of these current roles to be staffed fully by State employees.

9. ABP Update Through January 19, 2010 the MassDOT Accelerated Bridge Program has advertised 73 construction projects with a combined construction budget valued at $472.8 Million. Of these 73 advertised construction projects: 57 have already, or will, repair/replace 102 site-specific bridges throughout the Commonwealth 16 are maintenance/preservation projects which provide additional work to improve the safety of more than 21 other bridges in the Commonwealth 60 have been awarded to a contractor 11 have been substantially completed ABP – ACEC Design Consultants Project Controls – Design Phase Design Contracts – Amended to enhance Design Phase Management and Construction Planning of selected projects • In summary these enhancements are designed to: • Increase transparency of the design steps /stages. • Increase accountability, of all parties involved during design stages. • Improve contract documents and the planning of construction. • Assist in avoiding major claims/changes during construction. • Improve program budget management. • Improve information for critical decision making. • Improve information to support oversight. • Assist with resolution of issues/changes during construction.

10. ABP Update Through January 19, 2010 the MassDOT Accelerated Bridge Program has advertised 73 construction projects with a combined construction budget valued at $472.8 Million. Of these 73 advertised construction projects: 57 have already, or will, repair/replace 102 site-specific bridges throughout the Commonwealth 16 are maintenance/preservation projects which provide additional work to improve the safety of more than 21 other bridges in the Commonwealth 60 have been awarded to a contractor 11 have been substantially completed ABP – ACEC Design Engineers Project Controls – Design Phase Enhancements • Overview: • Monthly Design Schedule Updates • More detailed Progress Narratives • More robust construction costs estimates (for the lump sum bridge items) • More detailed/researched construction plan - developing a Contract Time Determination Schedule (CTD)

11. ABP Update Through January 19, 2010 the MassDOT Accelerated Bridge Program has advertised 73 construction projects with a combined construction budget valued at $472.8 Million. Of these 73 advertised construction projects: 57 have already, or will, repair/replace 102 site-specific bridges throughout the Commonwealth 16 are maintenance/preservation projects which provide additional work to improve the safety of more than 21 other bridges in the Commonwealth 60 have been awarded to a contractor 11 have been substantially completed ABP – ACEC Design Engineers Core Design Management Enhancements • The Special Provisions require enhanced project controls for Consultants performing services on projects with estimated construction costs of at least $2 million REVISED WORK HOUR FORMS REVISED WORK HOUR FORMS

12. ABP Update Through January 19, 2010 the MassDOT Accelerated Bridge Program has advertised 73 construction projects with a combined construction budget valued at $472.8 Million. Of these 73 advertised construction projects: 57 have already, or will, repair/replace 102 site-specific bridges throughout the Commonwealth 16 are maintenance/preservation projects which provide additional work to improve the safety of more than 21 other bridges in the Commonwealth 60 have been awarded to a contractor 11 have been substantially completed ABP – ACEC Design Engineers Core Construction Planning Enhancements The Special Provisions require enhanced constructionplanning controls for Consultants performing services on projects meeting the following criteria: • has an estimated construction cost of at least $20 million; • has an estimated construction cost of at least $6 million and is complex (e.g., includes complex traffic sequencing, construction over a waterway, utility relocation, right of way issues, or railroad coordination), as determined by MassDOT; • includes an accelerated bridge construction technique and has a construction cost of at least $2 million; or • does not fall within the above three categories, but will be required as determined by MassDOT at the time of contract/task negotiation.

13. ABP Update Through January 19, 2010 the MassDOT Accelerated Bridge Program has advertised 73 construction projects with a combined construction budget valued at $472.8 Million. Of these 73 advertised construction projects: 57 have already, or will, repair/replace 102 site-specific bridges throughout the Commonwealth 16 are maintenance/preservation projects which provide additional work to improve the safety of more than 21 other bridges in the Commonwealth 60 have been awarded to a contractor 11 have been substantially completed ABP – ACEC Design Engineers Core Construction Planning Enhancements • has an estimated construction cost of at least $20 million; • has an estimated construction cost of at least $6 million and is complex (e.g., includes complex traffic sequencing, construction over a waterway, utility relocation, right of way issues, or railroad coordination), as determined by MassDOT; • includes an accelerated bridge construction technique and has a construction cost of at least $2 million; or • does not fall within the above three categories, but will be required as determined by MassDOT at the time of contract/task negotiation.

14. ABP Update Through January 19, 2010 the MassDOT Accelerated Bridge Program has advertised 73 construction projects with a combined construction budget valued at $472.8 Million. Of these 73 advertised construction projects: 57 have already, or will, repair/replace 102 site-specific bridges throughout the Commonwealth 16 are maintenance/preservation projects which provide additional work to improve the safety of more than 21 other bridges in the Commonwealth 60 have been awarded to a contractor 11 have been substantially completed ABP – ACEC Design Consultants Design Phase Management – Outline Topics ABP Director of Program Development – Thomas Donald • PRC Payment Commodity Changes • Invoicing Enhancements • Progress Narrative Enhancements

15. ABP Update Through January 19, 2010 the MassDOT Accelerated Bridge Program has advertised 73 construction projects with a combined construction budget valued at $472.8 Million. Of these 73 advertised construction projects: 57 have already, or will, repair/replace 102 site-specific bridges throughout the Commonwealth 16 are maintenance/preservation projects which provide additional work to improve the safety of more than 21 other bridges in the Commonwealth 60 have been awarded to a contractor 11 have been substantially completed ABP – ACEC Design Consultants PRC Payment Commodity Document Changes

16. ABP Update Through January 19, 2010 the MassDOT Accelerated Bridge Program has advertised 73 construction projects with a combined construction budget valued at $472.8 Million. Of these 73 advertised construction projects: 57 have already, or will, repair/replace 102 site-specific bridges throughout the Commonwealth 16 are maintenance/preservation projects which provide additional work to improve the safety of more than 21 other bridges in the Commonwealth 60 have been awarded to a contractor 11 have been substantially completed ABP – ACEC Design Consultants PRC Payment Commodity Document Changes

17. ABP Update Through January 19, 2010 the MassDOT Accelerated Bridge Program has advertised 73 construction projects with a combined construction budget valued at $472.8 Million. Of these 73 advertised construction projects: 57 have already, or will, repair/replace 102 site-specific bridges throughout the Commonwealth 16 are maintenance/preservation projects which provide additional work to improve the safety of more than 21 other bridges in the Commonwealth 60 have been awarded to a contractor 11 have been substantially completed ABP – ACEC Design Consultants Enhancements to Estimate of Fee Project Number City Name 1, 2, 3 ……….. n Bridge ID 1, 2, 3 ………..n

18. ABP Update Through January 19, 2010 the MassDOT Accelerated Bridge Program has advertised 73 construction projects with a combined construction budget valued at $472.8 Million. Of these 73 advertised construction projects: 57 have already, or will, repair/replace 102 site-specific bridges throughout the Commonwealth 16 are maintenance/preservation projects which provide additional work to improve the safety of more than 21 other bridges in the Commonwealth 60 have been awarded to a contractor 11 have been substantially completed ABP – ACEC Design Consultants Narrative Enhancements

19. ABP Update Through January 19, 2010 the MassDOT Accelerated Bridge Program has advertised 73 construction projects with a combined construction budget valued at $472.8 Million. Of these 73 advertised construction projects: 57 have already, or will, repair/replace 102 site-specific bridges throughout the Commonwealth 16 are maintenance/preservation projects which provide additional work to improve the safety of more than 21 other bridges in the Commonwealth 60 have been awarded to a contractor 11 have been substantially completed ABP – ACEC Design Consultants Narrative Enhancements Added assignment # and description. Assignment description will be the Project name as defined in the subject of the NTP Letter

20. ABP Update Through January 19, 2010 the MassDOT Accelerated Bridge Program has advertised 73 construction projects with a combined construction budget valued at $472.8 Million. Of these 73 advertised construction projects: 57 have already, or will, repair/replace 102 site-specific bridges throughout the Commonwealth 16 are maintenance/preservation projects which provide additional work to improve the safety of more than 21 other bridges in the Commonwealth 60 have been awarded to a contractor 11 have been substantially completed ABP – ACEC Design Consultants

21. ABP Update Through January 19, 2010 the MassDOT Accelerated Bridge Program has advertised 73 construction projects with a combined construction budget valued at $472.8 Million. Of these 73 advertised construction projects: 57 have already, or will, repair/replace 102 site-specific bridges throughout the Commonwealth 16 are maintenance/preservation projects which provide additional work to improve the safety of more than 21 other bridges in the Commonwealth 60 have been awarded to a contractor 11 have been substantially completed ABP – ACEC Design Consultants Project Controls – Enhancements to Progress Report

22. ABP Update Through January 19, 2010 the MassDOT Accelerated Bridge Program has advertised 73 construction projects with a combined construction budget valued at $472.8 Million. Of these 73 advertised construction projects: 57 have already, or will, repair/replace 102 site-specific bridges throughout the Commonwealth 16 are maintenance/preservation projects which provide additional work to improve the safety of more than 21 other bridges in the Commonwealth 60 have been awarded to a contractor 11 have been substantially completed ABP – ACEC Design Consultants Design Phase – Design Schedule Enhancements • Project Design Schedule Submissions (PDS) (existing requirement). • PDS will now be a Monthly Submission using MS Project. • The existing Design Schedule ‘template’ (MS Project) will be modified to match schedule activities with the designer tasks. • An Initial Cost/Resource Loaded PDS will be required - to assist in Program forecasting(for only those ABP Designs that are at the 25% stage or earlier) ABP Project Controls Manager – Robert Gearheart

23. ABP Update Through January 19, 2010 the MassDOT Accelerated Bridge Program has advertised 73 construction projects with a combined construction budget valued at $472.8 Million. Of these 73 advertised construction projects: 57 have already, or will, repair/replace 102 site-specific bridges throughout the Commonwealth 16 are maintenance/preservation projects which provide additional work to improve the safety of more than 21 other bridges in the Commonwealth 60 have been awarded to a contractor 11 have been substantially completed ABP – ACEC Design Consultants Monthly PDS Submission

24. ABP – ACEC Design Consultants Cost Loaded PDS - Using Existing Hour Tabulation Worksheet

25. ABP – ACEC Design Consultants Cost Loaded Design Projection

26. ABP – ACEC Design Consultants Cost Loaded PDS - Enter into MS Project

27. ABP – ACEC Design Consultants Cost Loaded PDS Cost to show in the Schedule with timescale

28. ABP – ACEC Design Consultants Cost Loaded Design Projection Generate Overall Spending Projection

29. ABP Update Through January 19, 2010 the MassDOT Accelerated Bridge Program has advertised 73 construction projects with a combined construction budget valued at $472.8 Million. Of these 73 advertised construction projects: 57 have already, or will, repair/replace 102 site-specific bridges throughout the Commonwealth 16 are maintenance/preservation projects which provide additional work to improve the safety of more than 21 other bridges in the Commonwealth 60 have been awarded to a contractor 11 have been substantially completed ABP – ACEC Design Consultants Enhanced Construction Planning • Independent Estimates – Quantity and Pricing verification • Bottom’s Up Estimating for select contracts – “lump sum” elements • Basis of Estimate Narrative • Improved Utility Relocation Identification and Coordination

30. ABP Update Through January 19, 2010 the MassDOT Accelerated Bridge Program has advertised 73 construction projects with a combined construction budget valued at $472.8 Million. Of these 73 advertised construction projects: 57 have already, or will, repair/replace 102 site-specific bridges throughout the Commonwealth 16 are maintenance/preservation projects which provide additional work to improve the safety of more than 21 other bridges in the Commonwealth 60 have been awarded to a contractor 11 have been substantially completed ABP – ACEC Design Consultants Enhanced Construction Planning • Construction Contract Time Determination Schedules (CCTD’s)