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Implementing and Measuring Sustainable Practices at Penn

Implementing and Measuring Sustainable Practices at Penn. Smart & Sustainable Campus Conference - April 2013. Penn Today. 290 acres 14 million sf in 180 buildings 20,000 students 20,000 faculty and staff 12 schools 1 campus.

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Implementing and Measuring Sustainable Practices at Penn

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  1. Implementing and Measuring Sustainable Practices at Penn Smart & Sustainable Campus Conference - April 2013

  2. Penn Today 290 acres 14 million sf in 180 buildings 20,000 students 20,000 faculty and staff 12 schools 1 campus

  3. Penn’s leadership continues to be recognized nationally and locally: • Princeton Review‘Top Greenest Schools in America’ • Tree Campus USAPenn an Arbor Day Foundation Tree Campus • EPA Green Power PartnershipSixth consecutive year as the #1 green power purchaser among American colleges and universities • Creating CanopyOver 120 trees distributed to Penn employees in partnership with the City of Philadelphia

  4. 2007: Dr. Gutmann signs American College and University Presidents’ Climate Commitment September 2009: Climate Action Plan submitted January 2012: ACUPCC Progress Report 2007 – 2009: Environmental Sustainability Advisory Committee writes Penn’s Climate Action Plan Climate Action Plan Implementation 2008 2009 2010 2013 2007 2011 2012 2014

  5. Penn’s Climate Action Plan • Six initiatives: • Utilities & Operations • Physical Environment • Waste Minimization & Recycling • Transportation • Academics • Communications • Outreach to faculty, staff, & students

  6. University Strategies Purchase clean energy University sustainability: Efficient Operations Stakeholder Engagement

  7. Stakeholder Engagement Green Campus Partnership website GCP Newsletter Power Down Challenge Move-in Green Green Labs program Eco-Reps programs Green Office Certification program

  8. Stakeholder Engagement • Engagement Programs: • Peer education & modeling • Provide feedback to facilities • Changing behavior • People are influenced most by peer behavior, not by information STUDENTS & STAFF • Goal is to change the middle of the bell curve: to make average performers into high performers

  9. Why focus on Offices? Penn offices: • House over 15,000 Penn staff • Practices influence behavior in classrooms, labs, & research • Offices & classrooms are responsible for ~$20M in utility costs • Generate recycling (and landfill waste) • Penn Energy Use (2009)

  10. Why focus on Offices? Penn offices: • Responsible for Penn’s purchasing and “upstream environmental impact • Control the indoor environment • Impact commuting and travel choices • Order food and organize events Campus Emissions by Source (2009) 66% Electricity 3% Commuting 20% Steam (heating) 1% Solid Waste 9% Air Travel

  11. What is Green Office Certification? Voluntary program to improve office sustainability • Requires participation of the entire office • Point-based system to achieve Levels 1 through 4 • Points assigned for green actions accomplished • Higher point values for actions with greater impact and/or difficulty • Rewards actions by staff & administrators – is not based on building management or mechanical controls

  12. What is Green Office Certification? Certification program: • Focuses on daily operations • Actions within offices’ control: • Waste minimization • Purchasing • Energy use • Water • Indoor Air Quality & Human Health • Transportation / commuting • Staff Engagement

  13. Program Structure • Checklist of actions to implement • Actions are assigned point values • >250 possible points • Certification Levels: Level 1 > 25 points Level 2 > 70 points Level 3 > 130 points Level 4 > 180 points

  14. Green Offices at Penn • Kicked off March 31, 2012 • 36 Offices Certified by December 31, 2012 • 748 Staff Involved • 1, 794 Sustainability Actions Implemented

  15. Sample Checklist Points

  16. Gamification Strategies • Immediate feedback on scoring • Point system promotes competition • Teamwork necessary for the office to be successful • Metrics provide an indication of real-world impact • Certification provides a public recognition of accomplishment • Award “ceremony” creates an event to talk about accomplishments • Office green champions are recognized • It’s fun!

  17. Gamification Strategies Incentive: Level 4 Office points can be used as frequent flyer miles

  18. Gamification Strategies Incentive: Level 4 offices get a certificate signed by Penn President Amy Gutmann

  19. 36 Offices Certified as of Dec. 2012 Offices Certified 4 Level 1 19 Level 2 • Level 3 3 Level 4

  20. Program Participants Big hitters: • Research & Policy Centers (7) • University Administration (6) • College House Offices (6) Entire entities: • Department of Public Safety • Office of the General Counsel • Office of the Treasurer • Annenberg School for Communication

  21. Average Percentage of Actions Implemented Program Analytics

  22. Program Analytics Does size matter? • 16 Small Offices • 11 Medium Offices • 9 Large Offices

  23. Percent of Actions Implemented: Program Analytics

  24. Level 4 Case Studies • Penn Women’s Center • Penn Law Information Technology Services • Business Services Division – Main Office

  25. Level 4 Case Studies Contrasts: • 3 Different Sizes • PWC – 5 staff • Law IT Services – 17 staff • BSD – 42 staff • 3 Different Functions • PWC: Resource Center – student services • Law IT: support function within a school • BSD: university-wide functions (e.g. purchasing, dining, housing, transportation)

  26. Level 4 Case Studies Commonalities: • Renovations: all 3 offices were recently renovated • PWC – New Green Student/Staff Kitchen • Law IT Services – Office Remodeling • BSD – Complete Office Renovation • Champions Received management support

  27. Level 4 Case Studies Commonalities: • All 3 office gained points in all categories: • Waste Reduction & Recycling • Purchasing • Energy • Water • IAQ/Health • Transportation • Involvement

  28. Green Offices at Penn • Kicked off March 31, 2012 • 36 Offices Certified by December 31, 2012 • 748 Staff Involved • 1, 794 Sustainability Actions Implemented

  29. Level 4 Case Studies What made the difference? PWC • Environmental Education Kitchen, including worm composting – with videos, press coverage, signage • Recycled rainwater in bathrooms • Green personal supplies in the lactation and bathrooms BSD • Office sponsored campus-wide Initiatives: Writing Instrument Brigade, Sustainable Transportation Initiatives, OD Tote Program, Penn Moves. Law ITS • Motion Sensors in all offices

  30. Carbon Calculator Example:

  31. Carbon Calculator Example:

  32. Carbon Calculator Example:

  33. Carbon Calculator Challenges for Carbon Measurement • Actions Implemented Before Tracking • Measuring recycling quantities from individual offices

  34. Actions to Be Targeted Actions to Be Targeted • Purchasing Remanufactured Toner Cartridges (3 pts) • Recycling all Electronics that Leave the Office (4 pts) • Consolidating Networked Printers (3 pts) • Power Management Enabled on all Computers/Shut Down at Night (2/4 pts) • CFL/LED task lighting at work stations (3 pts)

  35. Questions Questions? For more information, contact Andrea Kreiner, Sustainability Consultant akrein@upenn.edu Daniel G. Garofalo danielg@upenn.edu http://www.upenn.edu/sustainability/programs/green-office-certification

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