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SEUG 2009

ESSEC Business School Paris-Singapore. Event Management using Banner. SEUG 2009. Presenters today. Jawad Benchikhi Banner Development Manager Pierre Leleu Banner System Analyst. ESSEC Business School Paris-Singapore Banner @ESSEC. ESSEC uses Banner Student and Advancement

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SEUG 2009

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  1. ESSEC Business SchoolParis-Singapore Event Managementusing Banner SEUG 2009

  2. Presenters today • Jawad Benchikhi • Banner Development Manager • Pierre Leleu • Banner System Analyst

  3. ESSEC Business School Paris-SingaporeBanner @ESSEC • ESSEC uses Banner Student and Advancement • We went live with Banner Student in September, 2000 and Banner Advancement in June, 2005. Recruitment processing Admissions processing Student processing Alumni Directory Management Events Management Fund Raising processing • 30 000 prospective students / year • Up to 2 500 online application records / year • 5 226 online student records / year • 1 216 faculty records • 43 programs • 2 100 courses • 270 users • Up to 33 000 Alumni records • 75 000 other constituents including organizations, friends, students • 7 850 donors • Up to 5 500 donations / year • 40 users 1 IT Manager, 2 Business Analysts, 1 Architect, 3 System Analysts, 1 oracle developer, 3 Application support

  4. Event Management

  5. Events @ESSEC • Context • Up to 400 Alumni events per year • Large number of events : Recruitment forums, Debates, Institutional events, Ceremonies, etc. • Lack of centralized processes, people and tools

  6. Event Management • What we would like to achieve ? • Provide a collaborative platform • Improve our relationship with constituents

  7. Event Management • How ? • Use Banner General baseline functionality

  8. Event Management Project • Our work plan • Explore Banner Event Management functionalities • Analyze events scenarios • Setup Banner • Develop reports • Train users • 2 months project planning • 15 to 20 person/days

  9. Banner menu

  10. Create your event : SLAEVNT

  11. Build your agenda : GEAFUNC

  12. Time and location

  13. Select a building

  14. Select a room

  15. Budget : Revenus

  16. Budget : Expenses

  17. Registration Fee structure

  18. Targeted audience

  19. Mailing

  20. Meal menu

  21. Additional information : GEAFCOM

  22. Additional information : GEAFCOM(cont.)

  23. Additional information : GEAFCOM(cont.)

  24. Additional information : GEAFCOM(cont.)

  25. Participants : GEAPART

  26. Attendance : GEAATTD

  27. Registration fee payment : in-house development

  28. Event Agenda : SLAEVNT

  29. Attendance queries: GEIATTD

  30. Reports : in-house development

  31. Registration tracking and communication

  32. List of the attendees

  33. Registration due tracking

  34. Name Tag

  35. Budget tracking

  36. Web site interaction

  37. Online registration

  38. Online programme

  39. Benefits

  40. Provide a collaborative platform

  41. Improve relationship with our constituents : APASBIO

  42. Improve relationship with our constituents (cont.) : GEIIDFN

  43. Next steps • Full online integration • Registration • Programme • Deliver a “packaged” solution for our event managers • Communication • Invitation • Registration and cancellation • New constituent • Budget tracking rules • Facilitate users operations • Registration to multiples sessions • Search facilities • Explorer non-used functionalities • Tasks • Ceremonies

  44. Thank you • Any Questions?

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