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A Stark Look… GIS Integration and Business Process Improvement

2008 Ohio GIS Conference September 10-12, 2008 Crowne Plaza North Hotel Columbus, Ohio. A Stark Look… GIS Integration and Business Process Improvement. Mr. Kim R. Perez, Stark County Auditor GIS Panel: Shanda-lyn Yaeger, GISP Chief Richard J. Peterson, Nimishillen Township Fire Chief

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A Stark Look… GIS Integration and Business Process Improvement

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  1. 2008 Ohio GIS Conference September 10-12, 2008 Crowne Plaza North Hotel Columbus, Ohio A Stark Look… GIS Integration and Business Process Improvement Mr. Kim R. Perez, Stark County Auditor GIS Panel: Shanda-lyn Yaeger, GISP Chief Richard J. Peterson, Nimishillen Township Fire Chief Daniel J. Moeglin, P.E., S.I., Canton City Engineer

  2. Moving Forward into the 21st Century CAMA and GIS Integration

  3. A Bit of County GIS History…. Geodetic Framework & Section Corner Program • County is comprised of seventeen townships • Typically, 169 section corners per township • Program maintained by the County Engineer’s Office • The Stark County Geodetic Reference System (SCGRS) was originally established to provide control for the 2000 aerial photo collection • Section Corner Program was created in order to tie to the Geodetic System and establish a highly accurate base for land ownership • Goal of the Section Corner Program: • Research of survey files, road plans & field books • Recover & verify existing section corner monuments • Replace existing section corner monuments • GPS section corner monuments

  4. Types of Monuments Found Flaretop Hex Head BullHead

  5. Recovered corner in the road

  6. Replacement New Bronze Cap Monument

  7. Replacement Roadway – Installation

  8. Replacement Roadway – finished mon. box

  9. Replacement Roadway – monument in box

  10. A Bit of History….cont. Parcel Building Goal: To create and maintain highly accurate tax maps • Phase 1: Rubber-sheeting Parcel Boundaries • Existing maps were stretched to create a mosaic • Allowed for a general base • Phase 2: Re-Building Line Work • All line work is re-drawn utilizing survey files, plats and Section Corner coordinates • Very tedious – end result worth it! • Approximately 80% complete

  11. Rubber-sheeted Area

  12. Re-Built Parcel Polygons

  13. A Bit of History….cont. Addressing Goal: To create and maintain 1 master address file for all to use • Collected street and address data in 2003 • Signed with the State of Ohio LBRS program in 2006 • Future plans to place address points at front of building structure to show entry points for 9-1-1, with conjoining access route from road to building

  14. Key Facts… • In the past, assessors had limited access to GIS and therefore failed to take advantage of its capabilities. • Had limited links between; • infrastructure databases and assessment databases, • Document imaging, • workflow tools, • electronic data exchange and • tailored screen views • Change detection • these tools are now more readily available • Stark County had a need for more…

  15. New CAMA / GIS System • Purchased new System in Dec ‘06 • ACS Assessment Office, • Billing Collection Office, • MVT (Market Valuation Tool), • GATE GIS Integration, & • Parcel Editor • First County in Ohio • ACS / ESRI Partnership • Live Parallel In Spring ’09 • CAD to GDB Conversion tools

  16. What we had… • Outdated / Inefficient • Costly to Maintain • Replacement Necessary • Heavy IT Dependence • Duplication of Resources • Productivity losses • Interface deficiencies / aged code • Scattered GIS data • Paper – entries, forms, maps, etc. • Overall Shoddy Product…

  17. If we did…nothing? • Costs to MAINTAIN increase • Risk of system failure • Limited Improvements • Conversion time-frame • Pay either way…

  18. Benefits of a New System • Cost-efficiencies…Now and Long-Term • Improved Processes…”Workflow” • Increased Quality • Higher-level tasks • Reporting / Queries • Customer service • Public requests • Equity • Appeals • Timeliness of Information • GIS Data Conversion & Integration • GATE allows for data transfer between Assessment Office & GIS • Setup for In-House appraisals

  19. Helping Emergency Response… • Helps define reliable location data • Most Accurate / up-to-date resources • Consolidate House Numbering • Fed into E9-1-1 database • Validates data networks • Faster access to Pertinent Information (ownership, addresses, etc.)

  20. Due Diligence • COST COST COST!!!!! ROI • Negotiated from 3.8 million to 1.2 million • bidding/evaluation process • Timeline • Demos / references / employee feedback • Break-Even Analysis

  21. Making the investment Funding options • REA vs. County General Fund • Grants • Cost Sharing • Bonds

  22. Working Towards the Next Step Moving the County forward • Forefront of technology now and in future • Lays groundwork for consolidation efforts • Providing a new option to Ohio Counties

  23. In House Appraisals • Tools: • Change Analysis • Pictometry images • VISRE photos • Will save tax payer $$ • Faster appraisal • Through attrition – reduce staff • Save on mileage

  24. Other Uses • Economic Development • Housing inventory • Grade / condition • Assessment of hydrants, poles, signs, trees, etc. • Emergency pre-planning

  25. VISRE Example

  26. GETTINGOFFICIALS INVOLVEDWays to approach…

  27. EDUCATE, EDUCATE, EDUCATE

  28. GIS ‘Road Show’ • Make Visits • Board Meeting, Public Meeting, One-on-One • Understand Their Needs • Present Key Facts • Give Pertinent Examples • Explain Benefits

  29. Benefits • “Regionalism” • Combining forces & systems • Enterprise GIS • GIS • Full Integration (sketch, valuation) • True component of appraisal • Integrates with current GIS products • Digital Parcel creation (better use of time) • Data warehouse • Allow for Information sharing / time savings / eliminates redundancy • View, Query, Analyze, Manipulate data • Best option for 9-1-1 • Allows for automatic analysis • Cost Savings • Better Decision-making (quick information retrieval) • A Picture is Worth 1,000 words

  30. Making information available • Data Warehouse • Free Viewers • Web access • Download Files • Data handouts (prepare DVDs in advance for events)

  31. Teaching & Training • Train-the-trainer • The more they know how to work with data, the more they’ll be inclined to use it • Scheduling • During Association meetings • After User groups • At public events

  32. Public Events GIS Day • Partnerships (schools, businesses, other government offices, etc.) • Show potential uses • Get students involved • Hand-ons demos • Make it fun User Group Meetings Open to all, learn from many Open Houses – let them visit

  33. Get involved with Emergency Services • Collaborating with Fire, Police, EMS • Integrate with 9-1-1 & Dispatch Centers • Need in Emergency Response & Disaster Recovery • Potential Grants available

  34. Bottom Line: Aim for the same goal… saving time, money and lives

  35. QUESTIONS??? Contact Information: Auditor Kim R. Perez – Stark County krperez@co.stark.oh.us or 330-451-7357 Shanda-lyn Yaeger, GISP – Stark County GIS syaeger@co.stark.oh.us or 330-451-7105 Daniel Moeglin, P.E., S.I. - Canton City Engineer djmoeglin@ci.canton.oh.us or 330-489-3381 Chief Richard Peterson - Nimishillen Fire Chief ntfdrjp@hotmail.com or 330-453-5880

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