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FY2012 Recap

FY2012 Recap. Annual Financial Report Division of Business Affairs. Contents. Financial Position Revenues and Expenditures Specific Financial Activities HEAF (Higher Education Assistance Funds) Student Service Fees University Business Services Endowments Major Projects Completed/Current.

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FY2012 Recap

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  1. FY2012 Recap Annual Financial Report Division of Business Affairs

  2. Contents • Financial Position • Revenues and Expenditures • Specific Financial Activities • HEAF (Higher Education Assistance Funds) • Student Service Fees • University Business Services • Endowments • Major Projects Completed/Current 2 of 46

  3. Financial Position 3 of 46

  4. Net Assets 4 of 46

  5. UTPA’s Annual Financial Condition Rating: Satisfactory Composite Financial Index (CFI) measures the overall financial health of an institution by combining four core ratios into a single score. The threshold for good financial health is3.0. Note: For FY12, UTPA’s adjusted CFI is 4.0 after excluding the Expendable Capital Projects of $35.6M for the Fine Arts Complex. This reporting standard will be in effect consistently in FY2013 for all UT Institutions. CFI UTPA Trend Overall CFI score ranges from -4 to 10. Core ratios (and weights): Primary Reserve (35%), Expendable Resources to Debt (35%), Return on Net Assets (20%), and Annual Operating Margin (10%). 5 of 46

  6. Scale for Charting CFI – FY12 UTPA 4.7 (adjusted 4.0) 6 of 46

  7. Financial Position – CFI FY2011 FY2012 UT System Academics UTPA adjusted CFI 4.0 7 of 46

  8. Annual Operating Margin Ratio UTPA Trend Is the institution living within its available resources. FY12 UT System Academics 8 of 46

  9. Operating Expense Coverage Ratio UTPA Trend Number of months an institution can cover future operating expenses FY12 UT System Academics 9 of 46

  10. Debt Capacity - UTPA Must meet 2 out of 3 benchmarks Only Austin 4.2% and Brownsville 4.8% meet the maximum threshold 10 of 46

  11. Outstanding Debt at 8/31/12- UTPA *Properties funded by TRB debt include the Fine Arts Complex (in progress), Engineering Building, Education Complex, Thermal Energy Plant Expansion, General Classroom Project, New Computer Center, Academic Annex, Campus Entrance/Visitor's Center, Admin Offices Renovation, and the Starr County Upper Level Center. 11 of 46

  12. Administrative Cost Ratio Ratio of institutional support expenses to total expenses (excluding auxiliaries and service departments) UTPA Trend FY2012 UT System Academics 12 of 46

  13. Revenues 13 of 46

  14. Revenues (comparison w/prior years) 14 of 46

  15. Revenues – Comparison with Prior Years 15 of 46

  16. Revenues – Comparison with Prior Years 16 of 46

  17. General Revenue 17 of 46

  18. Sponsored Programs 18 of 46

  19. Restricted Expenditures(Excluding Financial Aid) 19 of 46

  20. Expenditures 20 of 46

  21. Total Expenses (comparison with prior years) 21 of 46

  22. Total Expenses (comparison w/prior years) 22 of 46

  23. FY2012 Personnel Costsby College/Division Support Staff/Other category includes Work-Study, Direct Wage, Special Assignment/Part-Time Staff, Overtime Pay, Accrued Vacation, Longevity. 23 of 46

  24. FY2012 Scholarships by College/Division 24 of 46

  25. Specific Financial Activities 25 of 46

  26. HEAF (Higher Education Assistance Funds) 26 of 46

  27. HEAF 27 of 46

  28. Student Service Fees 28 of 46

  29. Student Service Fees Collected 29 of 46

  30. Student Service Fee Allocation SSF Revenue Sources* SSF Revenue Distribution Net Increase/Decrease in Fair Market Value of Investments $2,846 0.04% SSF Reserve - Athletics $105,505 1.6% SSF Reserve - Other Student Activities $825,289 12.2% Interest Income $61,840 0.9% Athletics $2,907,830 43.1% Other Student Activities $2,914,733 43.2% Net Student Service Fees $6,694,363 99.0% 30 of 46

  31. University Business Services 31 of 46

  32. University Business ServicesRevenue by Source $699,245 $685,695 $662,504 $284,860 $311,130 $297,460 $242,890 $228,288 $168,960* FY 10 FY 11 FY 12 *Food Services revenue does not include $2.25 million paid to the University by Sodexo for improvement/expansion of food service venues. 32 of 46

  33. University Business ServicesExpenditures & Transfers Maintenance and Utilities $202,444 5.4% Operational Support $315,079 8.3% Funding for University Projects and Initiatives $3,257,245 86.3% 33 of 46

  34. University Business ServicesOfficial Ring Program 34 of 46

  35. Endowments 35 of 46

  36. Endowments – UTPAFiscal Years 2003-2012 36 of 46

  37. Endowment Comparison w/UT System Academics, 8/31/12 37 of 46

  38. Major ProjectsCompleted/Current 38 of 46

  39. Major Projects Completed • Haggar Renovations (Community Engagement & Student Success Building) - Total project cost (as of 8/31/12): $3,636,587 • Annex Renovations (Visual Arts Building) - Total project cost (as of 8/31/12): $3,335,905 39 of 46

  40. Major Projects Completed • Food Services Expansion (Phase I) • Sandella’s • Jazzman’s - Total projected cost: $1,178,630 Expenses as of (8/31/2012): $808,239.70 • Parking Lot Improvements Expansion of Lots T-1 & T-2 (500 new spaces north of Education Building) - Total project cost (as of 8/31/12): $770,055 40 of 46

  41. Major Projects Completed Software Implementation • SciQuest Implementation (iShop Procurement System) - Total project cost (as of 8/31/12): $562,403 41 of 46

  42. Major Projects Current • Projects Underway for FY2013 and beyond • Construction • Fine Arts Academic and Performance Complex Projected total cost: $42,696,000 - Expenses (as of 8/31/12): $4,696,947 • Academic & Administration Building Addition Projected total cost: $11,900,000 - Expenses (as of 8/31/12): $62,538 • University Financial Services Building (previously Land & Title Company building) Projected total cost: $1,800,000 42 of 46

  43. Major Projects Current • Projects Underway for FY2013 and beyond • Construction • Food Services Expansion Phase II Total projected cost: $2,531,378 Total project cost ( as of 8/31/12): $1,245,481 Project A - Taco Poncho’s Remodel Total projected cost: $528,689 Project B – Student Union Food Court -Slice of Life -Chick-fil-A -Mein Bowl Total project cost: $1,130,298 Project C – Game room Conversion to Retail -C Store -Sub-Connection -Starbucks Total projected cost: $872,391 43 of 46

  44. Major Projects Current • Projects Underway for FY2013 and beyond • Safe Room (Shelter Dome) - Projected total cost: $4,950,000 • Physician’s Assistance Program relocation to current Bookstore - Projected total cost: $2,900,000 • Bookstore relocation to Learning Resource Center (Library) - Pending estimate for projected total cost • Heating, Ventilation and Air Conditioning Projects • Health & Physical Education Bldg & Field house - Projected total cost: $925,000 • Physical Science Building - Projected total cost: $550,000 • University Cafeteria - Projected total cost: $250,000 • Additional Parking Lots Improvements Projects • LAMAR - Projected total cost: $910,000 • International Trade and Technology (ITT) - Projected total cost: $212,505 44 of 46

  45. Major Projects Current • Projects Underway for FY2013 and beyond • Software Implementation • Budget & Planning Software (Hyperion) Projected total cost: $852,337 - Expenses (as of 8/31/12): $702,919 • Oracle R12 Projected total cost: $ 1,583,197 - Expenses (as of 8/31/12): $ 63,530 45 of 46

  46. Q & A and For More Info… Contact: ComptrollersOffice@utpa.edu On the Web: http://portal.utpa.edu/utpa_main/dba_home/comptroller_home 46 of 46

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