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Millennium Cataloging in Release 2005

Millennium Cataloging in Release 2005. Georgia Fujikawa Manager, Training Programs. Release 2005. Navigation bar Changes. Catalog (formerly Quick Edit). Global Update Headings Reports Millennium Editor Create Lists Data Exchange Millennium General. Global Update. New Commands.

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Millennium Cataloging in Release 2005

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  1. Millennium Cataloging in Release 2005 Georgia Fujikawa Manager, Training Programs

  2. Release 2005

  3. Navigation bar Changes Catalog (formerly Quick Edit)

  4. Global UpdateHeadings ReportsMillennium EditorCreate ListsData ExchangeMillennium General

  5. Global Update

  6. New Commands • Add data to beginning of variable-length field • Add data to end of variable-length field • Copy variable-length field • Change non-MARC field to MARC • Change MARC field to non-MARC • [all IUG ballot items]

  7. Global Update Five new commands

  8. New Commands • Add data to beginning of variable-length field • Allows you to add a string of text to the beginning of MARC and non-MARC fields • For MARC fields, if a subfield is specified (e.g., "|fREF"), a new subfield will be added before the first existing subfield. If no subfield is specified (e.g., “REF"), the string will be added to the first existing subfield. • Add data to end of variable-length field • Allows you to add a string of data to the end of MARC and non-MARC fields • The data is always added after the last character in the field, INCLUDING punctuation.

  9. Global Update

  10. New Commands • Copy variable-length field • Allows you to create a new field with data from an existing field, without affecting the existing field • For example, you can create 229 Journal Title fields from 245 Title fields in order to create a Journal Title index

  11. Global Update

  12. New Commands • Change non-MARC field to MARC • Provides the ability to change non-MARC fields to MARC fields • All data will be put in subfield “a” • Change MARC field to non-MARC • Provides the ability to change MARC fields to non-MARC fields • MARC tag, indicators and subfield codes are removed

  13. Global Update

  14. Preview Panel • A new drop-down on the Preview tab giving the option to display: • All Entries • Entries with Changes (only records that will be changed) • Entries with No Changes (only records that will not be changed).

  15. Global Update

  16. Global Update

  17. Global Update

  18. Busy Records • The ability to create a review file of all records not updated because they were in-use by another process • Set in Admin | Settings | Global Update, by checking "Create Review File of Busy Records" • Review file created is a special review file (one that does not use a numbered review file until you copy it into one via the Copy toolbar icon in Create Lists) • After the busy records are cleared, the copied review file can be used in Global Update to finish changing all desired records • Command tab: File | Save to save your command set • Command tab: File | Load allows you to re-execute the commands without re-keying them

  19. Admin | Settings | Global Update Create Review File of Busy Records

  20. Global Update OH, NO!!!

  21. Global Update Update, Save or Both Save your strategy

  22. INN-View Authority File Create Lists Update, Save or Both Copy special review file to standard review file

  23. Global Update Review file of busy records

  24. INN-View Authority File Global Update Update, Save or Both Load the saved command set

  25. INN-View Authority File Global Update No need to re-input! Update, Save or Both

  26. Headings Reports

  27. Headings Reports • Option to exclude from the Blind Headings report all authorized headings that are used on bib records only with subdivisions

  28. Blind Headings Report Example: “Film Noir” on only 1 bib

  29. Headings Reports • If you have: Authority record: 150 Film noir Bibliographic recs: 650 0 Film noir|zGermany 650 0 Film noir|zOregon etc. • And you delete the last bib that has: 650 0 Film noir • The authority record will NOT be reported as a blind heading

  30. Millennium Editor“Catalog” on the navigation bar

  31. Cataloging Date • Single-key updating of CAT DATE with the current date from anywhere in the bib record • Menu: Edit | Update Cat Date (2) • Put it in a macro: %ALT+e%2

  32. Catalog Update CAT DATE from anywhere in record

  33. Admin | Settings | Macros %ALT+e%2

  34. Brief Record Display • Equivalent 880 fields can be displayed in the brief record in Millennium • Bibliographic and authority records • Admin | Settings | Record Display | Brief Display Check "Display equivalent 880 fields"

  35. Brief Record Main fields and their equivalent 880s

  36. Summary Panel Functionality • New item sort option: Location/Call#/Volume (descending)/Copy# • In addition to Location/Call#/Volume (ascending)/Copy# sort • Especially desirable for items whose volume number is a year • Transfer attached records regardless of accounting or serial unit • Similarly, checkin/holdings records can be transferred from one bibliographic record to another regardless of serials unit • Separate authorization • Maximum number of items that can be attached to a bibliographic record can be increased to 5000

  37. Summary of items Item Sort Options

  38. Create Lists

  39. Create Lists • Last record searched will display in the bottom status bar • Record number will be refreshed periodically • Option to include equivalent 880s in search, sort, list, print • When searching records, if any field searched is linked to an 880 field, that 880 field will also be included in the search (e.g., when searching author fields, search both the 100 field and its linked 880 field, which has "100" in subfield 6) • Set in Admin | Settings | Create Lists, by checking "Include equivalent 880s." • Lists thus created will then sort, list, and print equivalent 880s

  40. Create Lists Last record searched

  41. Create Lists Include equivalent 880s

  42. Data Exchange

  43. MARC Label File • Exporting to OCLC now supports a separate "MARC Label file" • New OCLC requirement • Formerly, OCLC required a header within the MARC file itself • Read/Write MARC Records in character-based system also supports the new format

  44. Data Exchange Output to OCLC

  45. Data Exchange Input local variables

  46. Data Exchange Label file automatically created

  47. Data Exchange FTP label file first

  48. Millennium General

  49. Millennium General • Default Cursor Position: Index or Input box • Specify a default starting index by login. [IUG ballot item] • Free busy record by barcode • Authorized staff can free a busy record by wanding in the barcode, in addition to doing so by keying in the record number. [IUG ballot item] • The ability to print the browse screen • When searching, if a browse is returned, the print option will be available in the toolbar. • Millennium Login Administration • Create and administer logins from within the Millennium client • Admin | Login Manager: new, edit, delete options for logins • Millennium Passwords and Authorizations Administration • Create and administer password authorizations in the Millennium client • Admin | Passwords and Authorizations: new, edit, delete authorizations, authorize by function, authorize by group, etc.

  50. Release 2006 Preview

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