1 / 36

SBS workspace project Update, showcase, ideas and discussion

SBS workspace project Update, showcase, ideas and discussion. Ian Ellison, Tim Davidson-Hague, If Price Centre for Facilities Management Development Ian Heath Facilities Directorate On behalf of SBS Accommodation Group. Format. Introductory comments and announcements Project update

kiona
Download Presentation

SBS workspace project Update, showcase, ideas and discussion

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. SBS workspace projectUpdate, showcase, ideas and discussion Ian Ellison, Tim Davidson-Hague, If Price Centre for Facilities Management Development Ian Heath Facilities Directorate On behalf of SBS Accommodation Group

  2. Format • Introductory comments and announcements • Project update • Project remit and philosophy  emerging findings • Showcase • HE sector • Other sector • ‘Fringe’ picture/post-it feedback task • Facilitated feedback and discussion

  3. Workshop: desired outcomes • Provide a project update • Capture feedback on showcase examples • Provide a voice (comments, feedback, consultation) • Explore the epistemology and ontology of workplace change

  4. 2. Project status • Done: • SBS all staff survey (various feedback methods) • Ning online community site operational • ECHQ showcase visit • Currently ongoing: • Learning and teaching space • Sustainability, carbon reduction, heating and ventilation exploration • Business stakeholder engagement (current and potential) • Document management and storage – call for volunteers?

  5. Project status (continued) • Still to do (by September deadline): • Specialist consideration of Owen workspace • Student stakeholder engagement (current and potential) • Potential future work (beyond scope): • Flexible working and workspace link • Enabling technology and workspace link • Student experience engagement “a sense of home” • Empower and encourage individual journeys of alternative space use • Pilots and space experiments?

  6. 3. Recap: the original brief • Develop a strategic brief for SBS accommodation that is: • ‘location independent’ (i.e. not just Stoddart and Owen) • covers all spaces • aligned to SBS strategy • financially realistic • developed through consultation • evidenced by research • Deliver the strategic brief to SBS Exec by Sept 2010

  7. Approach • Define and discuss brief with respect to Stoddart(as a frame of reference) • Develop alternatives to meet same workplace need • What happens then depends on SBS Exec discussions with SHU

  8. Stoddart versus ECHQ (for example….)

  9. More people supported

  10. A different balance of space

  11. Pause for thought? • “In fact, space management may well be the most ignored — and most powerful — tool for inducing culture change, speeding up innovation projects, and enhancing the learning process in far-flung organizations. While we fret ceaselessly about facilities issues such as office square footage allotted to various ranks, we all but ignore the key strategic issue — the parameters of intermingling” (Peters, 1992, Liberation Management)

  12. Ok, so where are we now? • There is strong (not unanimous) support for the proposition that the current workspace is not aligned to SBS Strategy • Our recommendation (based on examples elsewhere) is that workspace has the potential to be a strategic enabler and the current space poses a significant barrier to achieving the SBS plan • Options: • Do nothing (or incrementally expand existing) and put SBS at risk • Invest in improvements to common space and increase net footprint. Financial case hard to justify • Find an intelligent way to achieve more with less • This does not mean a ‘one size fits all’ solution • We envisage a continuum of workspace needs and preferences (tasks or activity, work preference, personality, health….)

  13. Suggestions • Desire for more privacy (13) • Reception areas in Stoddart (13) • More flexible spacesand practices(13) • Lack of maintenance(10) • Aspects of design and room layout (9) • Aspects of co-location (8) • staff more accessible to students (6) • Improved IT (6) • A common room (5) specifics, though many more suggested informal interaction or other means to achieve it • More storage (5) • Different or better meeting spaces (36) • ‘Fix’ heating, cooling and ventilation (35) • Branding work place (22) • Deli bar (19) • Teaching space (18) significant dissatisfaction and (1) OK apart from a lick of paint? • Facilitate informal interaction (18) • Decor (16) • Desire for more open plans (14)

  14. Language • Open plan • Hot-desking • Desk sharing • Nomadic working • New ways of working • Etc…. • Devilry • Devilry • Devilry •  Devious wordplay • Insulting

  15. Open plan? Source: http://destination.blog.co.uk/2009/08/06/call-centre-6661522/

  16. Open plan? Source: http://www.dailymail.co.uk/health/article-1259309/Why-open-plan-offices-bad-health.html

  17. Open plan? Source: http://www.theoccidentalobserver.net/authors/AKIndianCallCentre.jpg

  18. Open plan?

  19. Open plan?

  20. Adding value, feeling valued? www.beinteriordecorator.#26333F Above: TBWA Left: Google Zurich

  21. A different psychological contract?

  22. Needs (not wants)

  23. Space for thought study

  24. Needs: KOffice playground concept

  25. KOffice: “enriched space menu”

  26. The modern office as experiential teaching space? http://sbsworkspace.ning.com/

  27. Different narratives New vision I would rather have good ICT than a desk Now I have specific needs Nothing’s broken. Why change? This could make us something really special I cannot see how xyz can be met in an open plan I’m open to try things. Can I get involved? What if?

  28. “What is truth in academic workspace?” • I need space to concentrate • I can only do concentrated work at home • I need an office to have confidential conversations • I need all my storage • The heating system does not work / makes me ill • Does that have to be next to a phone and email? Does SBS need a modern equivalent of the reading room? • Does it matter? Flexibility? • Could you have them somewhere else? • To hand? What about better document management and storage? What about better support so boxes of teaching materials don’t need to be under the desk? • Is it made worse by sitting in a large storage heater?

  29. Open plans does not work in academia? • Support for UG, PG teaching and doctoral teaching • Support for good RAE • Support for student interaction • Ample storage • Better space utilisation than SHU average • Some hot-desking • Academic and support staff interaction • Visual openness reduces aural distraction (Becker and Steele, 2003) • “We were lucky to get unit 7” (Price and Fortune, 2008)

  30. 4. Design showcase • Picture/post-it feedback task

  31. SHU points of interest • Ian Heath

  32. Facilitated discussion

  33. Workplace versus workspace Pinderet al. (2009)

  34. Is it about changing priorities? • More / better • client space (including teaching) • shared common space • meeting space • quiet space • IT / Comms • FM support • Less / fewer /smaller • storage • desks • corridors • walls • 'offices' Space by need, not status (Individual and job)

  35. Thank you • Any comments or questions?

More Related