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Service Procurement at Soda Ash Plant

Service Procurement at Soda Ash Plant. Team & Profile. Team : Zuber Panja (Officer-Commercial) Facilitator : Shri A. S. Bhalerao

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Service Procurement at Soda Ash Plant

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  1. Service Procurement at Soda Ash Plant

  2. Team & Profile Team : Zuber Panja (Officer-Commercial) Facilitator : Shri A. S. Bhalerao DGM (Commercial) R.V. Vyas (AGM – Commercial) ShriPankajkumar Sr. GM (Commercial) Major Roles & Responsibilities : ► Service Procurement with desired scope & quality from right source @ optimum cost followed by close & efficient follow up till release of payment. ► Defining / Redefining Scope of Services procured of recurring nature in due co ordination with service providers and User/s. ► Periodic Review &/Or Renewals of SOR Activities as & when required. ► Study & feasible Consolidation of the scope/activities of the services and hence costs in due co ordination with Users. ► Vendor Management through periodic Feedback from Users upon Quality, Loyalty, Over all Costs & Market Re Search.

  3. Executions of Service Procurement ►Recurring Services : Through Ordering by User Dept using pre defined SOR Codes & respective rates. (approx.65% of total service procurement) ► Non Recurring Services : Through Commercial Department by raising Service PR with due approvals as per Approval Matrix. (Approx. 35% of total Service procurement)

  4. Process Flow

  5. Approval Matrix

  6. Aspects of SOR V/s Non SOR Executions

  7. Budget – Service Procurement

  8. Statistics (Based on data of last 3 Years)

  9. Statistics of Activity Codes (As on 15.06.2014)

  10. SOR Revision Process ► Receipt of the Request for Revision from E/U OR Contractor ► Co Ordination with User Department towards justification &/Or confirmation for revision requested & details of actual operating parameters (if not available) to revise SOR ► To explore & ensure No adverse Impact of the revision on SORs and hence operation of allied / similar activities within GHCL. ► Analysis of the Costs accounted for existing rates along with consumption during accounting period/s ► Accounting & calculation of the Net Impact/s if any due to change/s in rate / values of operating parameters contributing Most to SOR and hence revised SORs. ► Evaluation of the revisions arrived at against SORs prevailing in similar neighbouring Industries. ► Approval to the revision from DGM /Sr GM / Sr V.P. / COO according to the functional / operational concern and value involved. ► Update record/s with revised rates / values and intimation to respective User Department

  11. Challenges, Advantages & Potential Challenges: ♦ Limited Technical expertise, Infrastructure & hence quality available with local contractors and labors for jobs executed through SORs. ♦ Limited substitutes available to attend Jobs of existing OEMs and hence higher cost with less flexible Terms by OEMs ♦ Uncertain requirement & quantum of the work resulting in higher variances in final costs. ♦ Contractors with set ups highly influenced by local Political environment often resulting in Non professional dealings. ♦ Limitations for Negotiation & Applicability of Rates of same activity for R&M and Projects – especially while dealing with Local Contractors and External Agencies on single project / Maintenance Work

  12. Challenges, Advantages & Potential Advantages: ♦ Already established operations / systems giving advantage of familiarity enough for agencies working since long. ♦ Benefits of the expertise of technical team associated since long with GHCL to identify /define requirement & suggest right sources - especially for SOR Activities to ensure quality ♦ EASY ACCESS of the contractors and their teams for all SOR Requirement (approx.65% of total) for any urgency / priority. ♦ Flexibility while dealings with local contractors due to longer association & hence good relationships.

  13. Challenges, Advantages & Potential Potential: ♦ Potential for Better Quality & output from agencies by stringent process of certifications & feedback for Quality, Responsiveness etc. in addition to just quantity verification. ♦ Opportunities enough to attract , develop competent & professional options of OEMs with advantage of sizeable business volume & hence potential to reduce OR control costs of services by OEMs wherever feasible. ♦ Scope enough to work in collaboration with technical team & utilize their profound expertise and experience for Better Techno commercial innovations & solutions.

  14. Thank You

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