UR Financials Project

UR Financials Project Company Level Reporting SIG March 18, 2014

Agenda • Review meeting topics from the first three meetings (~ 15 mins) • Housekeeping Items & Review • FDM Type Reports • Financial Statement Functionality • How to find Reports in Workday • Summary / Pivot-like Reports (examples – Trial Balance / Ledger Detail / FAO Activity) • Detailed / Spreadsheet-like Reports (more on this today) • Summary / Pivot-Like Reports (~ 30 mins) • FAO Activity • Free play ! • Detailed Transaction Reports (~ 30 mins) • Transaction Details • Find Journal Lines • Free play ! • Journal Source and Large Detailed Transaction Reports (~ 15 mins)

Non-Disclosure Statement If you have not already signed a Non-Disclosure Statement for other SIG groups, please sign the Non-Disclosure Statement before you leave !

Updated Meeting Schedule WD22 2 3 TBD Mar Feb Apr May June  March: • Tuesday March 4: 3 – 5 pm in Saunders Room 1301 • Tuesday, March 18: 3 – 5 pm in Saunders Room 1301 • Friday, March 21: 2 – 5 pm in Genesee Room at Scottsville Road (limited space) • WebEx and “Open House” format. Limited Demos, but will answer questions and demo based on questions. April & May: • TBD as of now, but will develop a plan by next week. First April meeting will most likely not occur until mid-April. • Need to confirm calendar with testing and other project deliverables.

Questions after meeting Please send ! • No questions – but requested topic related to 4th topic of Agenda – reports that help with Integrations. • Journal Source Activity • Large Detailed Transaction Reports • As a reminder , please send questions – especially for this Friday. Please feel free to send questions after the meeting. We will try and incorporate them into the next meeting or in future meetings (once we get to that topic)

Review: Overview of Key Features And Workday Report Types Financial Statement Functionality • Formatted, drillable, many answers, fast reports based on financial definitions • Less-formatted, drillable, many answers, flexible reports • Unformatted, detailed, flexible reports Summary / Pivot-Like Reports Detailed / Spreadsheet-like Report • Key Features • Saving your prompt answers (Workday calls this “Saving your Filters”) • This feature allows you to save and recall your prompts very quickly. • Most reports, but not all reports have this feature • One report can answer many questions (recall: View By’s and Drilling) • Required prompts – almost every report has the following prompts • Company • Year • Ledger Accounts / Ledger Account Summary • Overview of Report Types

Review: Early training - FDM Type Reports • Ledger Account Lookup Reports • View Ledger Accounts Hierarchy Outlined • View Ledger Accounts Hierarchy • View Ledger Account Summary • Spend Category / Revenue Lookup Reports • View Spend Categories Outlined (separate version for Rev) • View Spend Categories (separate version for Rev) • View Trackable Spend Categories • FAO Lookup Reports • View FAO by Company (5 Custom Orgs) • View FAO by Company (Grant Only) • View FAO by Custom Org Attributes (5 Custom Orgs) • View FAO by Grant Attributes (Grant Only)

Review: Financial Statement Functionality Four Sections: • (1) Report Definition & Display Bys • 2/18 all but Worktag Filter • 2/25 Worktag Filter • (2) Report Content & Time Periods • 2/18 • (3) Comparative Content & Time Periods • 2/25 • (4) Report Options • 2/18 1 2 3 4

Review: Financial Statement Functionality Recap Financial Statement Functionality: • This reporting function generates formatted, printable, and drillable financial statement “type” reports. Runs fast and is flexible. • The function produces reports based on Workday Ledger Accounts and pre-defined “Financial Statement Definitions”. • The content of the report depends on the options selected at run time. • One “report” can answer many questions • You’ve seen almost all of it, but there’s still some more to see in future meetings • This functionality will be used to create the top line Financial Statements, the Monthly Ledger Report (this will be showed in future meetings), and some Ledger reports.

Review: How to find Reports in Workday Worklets • Various Worklets • Favorites Sitemap • Helps find “Delivered” reports by Reporting Category Run a report • Run “View Custom Reports I Can Run” • Note: only includes “custom reports” Search • Search for it Outside WD • Use the excel that we sent out on 2/3

Review: Summary of the Reports so far • And Overall: • These really help with practice and learning “the cadence” of Workday. • Practice with prompting, drilling, “viewing by”, and Saving Filters. • You can answer many questions using one report. • Helps to review reports in a “broader approach”. • And, keeps you on the screen in Workday (which will be incorporated into the Broader Approach and the Decision Tree) • Why were these showed first? • FDM Reports – show you how to find FDM elements that you need for basically every report in Workday • Financial Statement Functionality – shows the power of formatted definitions, flexibility in prompting, and powerful drilling capabilities. • Trail Balance and Ledger Detail – shows how Workday views Ledger Account details and provided additional practice with prompting.

Early training – FAO Activity Reports Tip • Search on the word “Activity” to view similar reports See Excel file on UR Financials site (and in email) • FAO Activity Reports • Use this report to view activity by FAO’s by Ledger Accounts, Spend or Revenue Category, and by months. • Note: New prompt of “Book” • Note: There are few different versions of this report. • Drill and use “View Bys”

Early training – FAO Activity Reports View Bys Drill • Remember to use “View By’s” • Remember to Drill ! • Drilling into the Totals will actually bring up the “Detailed Transaction Report” that will be Demo’d next. • Remember you can then export the Details to Excel.

Free Play • Please run the FAO Activity Report. Keep in mind the amount of data – recommendation is to filter by a month. • Performance is being actively addressed by Workday and Project Team. • More detailed reports next.

Early training – Find Journals – with Saved Filter See Excel file on UR Financials site (and in email) • Find Journals – with Saved Filters • Use this report to view the details of a Journal. • Note: Use a Journal Number from the previous example. • Note: There are few different versions of this report. • Example: 3-18 Find Journal

Early training – Journal Transaction Details (o Small Version) NOTE: This report will be different at Go-Live. The purpose of the demo is to highlight the differences between a Journal Report and a Journal Lines Report See Excel file on UR Financials site (and in email) • Journal Transaction Details (o Small Version) • Use this report to view the detail lines of a Journal. • Note: Use a Journal Number from the previous example. • Note: There are few different versions of this report. • Example: 3-18 Journal Transactions

Early training – Transaction Details by Month Tip • To find Journal Transaction Detail Reports – search on “Transaction” or “Details” or “Journal” See Excel file on UR Financials site (and in email) • Transaction Details by Months [Retest Version of Journal Transaction Details (o Small Version)] • Use this report to review details of a journal.

Free Play • Tie the transactions together – • View the details from the “FAO Activity Summary by Months” • Find an OP by using the “View Bys” • Find a Journal Number by drilling into the data • Enter the Journal Number in the “Find Journals – with Saved Filters” • Enter the Journal Number in the “Journal Transactions Details (o Small Version)

Early training – More detailed Transaction Reports These reports can be used when reviewing Integration feeds (or the Transaction reports reviewed earlier) Note: There is not a direct replacement of the FBD010 or “Daily Diagnostic Report” The replacement can be achieved in two ways: • Run a Transaction Detail report and then extract and Pivot in Excel. • Run a Summary Report and then drill into the transactions. Recommended Reports are the following: • ** Journal Transaction Details (ooo Large Version) • [Note: this will be renamed shortly and an announcement will be made to the users] • ** Count of Journal Lines by Created Date and Journal Sources • [Note: this will be renamed shortly and an announcement will be made to the users] • Journal Source Activity by Months • Ledger Account and Journal Source Activity by Months • Find Journals – with Saved Filters

Next Meeting Friday 3/21, 2 – 5 pm Webex • Friday, March 21: 2 – 5 pm in Genesee Room at Scottsville Road (limited space) • WebEx and “Open House” format. Limited Demos, but will answer questions and demo based on questions. • Please send or bring questions • In April / May, we will discuss the following; • Additional Activity Reports • Broader Approach to finding reports • Budget to Actual reports • Scheduling reports • Supplier Invoice reporting • Non-Company Level reporting – including the Monthly Ledger approach for Go-Live.

UR Financials Project